SR-513-005
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Council Meeting: March 27, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Construction Contract for the Gateway Coastal Corridor Project
Introduction
This report recommends that the City Council award a construction contract to Pima
Corporation d.b.a. Advanced Construction (Pima) the best bidder, in the amount of
$357,049 for construction of the Gateway Coastal Corridor Project and approve $64,703
in contingency funds for this contract.
Background
The Beach Improvement Group (B.I.G.) Project includes renovation to Palisades Park,
South Beach Improvements, Widening of the Pier Bridge, Replacement of the California
Incline, and the Gateway Coastal Corridor.
The Gateway Coastal Corridor Project is federally funded by the Intermodal Surface
Transportation Efficiency Act ? Transportation Enhancement Activity funds. The project
involves landscaping and irrigation of existing medians to produce an area of enhanced
visual impact at the location where the Municipal Pier, Pacific Coast Highway, Interstate
10 and the PCH access road (formerly Highway 187) intersect.
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On July 24, 1997, the City contracted with Wallace , Roberts & Todd (WRT), to prepare
landscaping and irrigation documents for the Gateway Coastal Corridor Project. As the
result of the need to sequence the five (5) individual projects that makeup the B.I.G.
Project, priorities were established by the City for WRT's work. In addition, project
implementation was deferred, in part, due to staff workload at the time.
In February, 1999, the City entered into a contract with Daniel, Mann, Johnson and
Mendenhall (DMJM) to serve as project manager for this and twenty six (26) other
capital improvement projects. Environmental and Coastal Commission clearances were
obtained in March 2000. The design was completed and Caltrans approval to advertise
was received by October 2000.
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On July 24, 1997, the City
contracted with Wallace, Roberts &
Todd to prepare landscaping and
irrigation documents for the Gateway
Coastal Corridor Project.
Discussion
A Notice Inviting Bids for the construction contract was published on November 10 and
12, 2000 in the Westside Weekly. Bid documents were sent to seven women/minority
business enterprise (DBE) associations. Bid packages were requested by five
contractors. The City Clerk?s office received four sealed bids which were publicly
opened and read aloud on December 8, 2000 by the Deputy City Clerk. The results
were:
Thompsen Landscape $338,348
Pima Corp. d.b.a. Advanced Construction $357,049
Los Angeles Engineering $442,600
Acacia Landscaping & Erosion Control Inc. $477,419
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City Engineer?s Estimate: $350,000
The apparent low bidder, Thompsen Landscape, did not meet the established DBE goal
or alternatively comply with federal requirements for verification of a good faith effort.
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although
The second lowest bidder, Pima, did not meet the established DBE percentage goal but
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ing
provided information in support of their good faith effort to meet the goal. After
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City
reviewing the documentation furnished by Pima, staff determined that Pima complied
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has
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City staff also asked the
with DBE Good Faith Efforts. Caltrans, the funding agency, concurs with the staff?s
funding agency, Caltrans, to review
the Good Faith Effort determination
made by the City.
decision.
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Local Assistance DBE staff
concurr
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ed
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City?s
Pima supplied the City with the names of recent similar projects, including the City of
Bell soccer field and street improvements; landscaping and planting in the City of San
Fernando; park construction in Santa Clarita; and median landscaping in the City of
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City s
Camarillo. Staff contacted representatives of the agencies and companies representing
these projects, and all respondents reported that the Contractor?s work was excellent.
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The City
Staff has previously worked with Pima on the City?s Landscaping and Playground
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, which was the contractor
for the City of Santa Monica?s
Improvements Project and believes that Pima will be able to satisfactory perform this
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where there were time
delay and quality of work issues.
Since the City
project.
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were able to work together
and resolve these issues, staff
believes that they
The California Contractor?s State License Board verified that the contractor?s and
subcontractor?s licenses are active and in good standing. City staff also contacted the
center for Contract Compliance which reported that Pima?s file is currently clear of labor
compliance violations.
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Budget/Financial Impact
FUNDS REQUIRED:
Contract $357,049
Contingency $ 64,703
Total Required $421,752
Funds are available in the following accounts:
Account Account Name Contract Contingency Total
C20065395.589000 ?BIG-Gateway Coastal $316,097 $56,342 $372,439
Corr Imprv?
C01065395.589000 ?BIG-Gateway Coastal $ 27,697 $ 5,019 $ 32,716
Corr Imprv?
C01065298.589000 ?California Incline $ 13,255 $ 3,342 $ 16,597
Reconstruction?
Total Available: $357,049 $64,703 $421,752
The federal program reimburses the City 88.53% of the construction cost.
Recommendation
Staff recommends that the City Council:
1. Award a contract to Pima Corporation d.b.a Advanced Construction, the best
bidder for the construction of the Gateway Coastal Corridor Project, in the
amount of $357,049 and approve $64,703 in contingency funds for this contract;
and
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2. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders and within budget authority.
Prepared by: Craig Perkins, Director of Environmental & Public Works Mgt.
Karen Ginsberg, Assistant Director of Community & Cultural Services
Anthony Antich,P.E. City Engineer
Dave Britton, Sr. Civil Engineer
Duygu Erten, Project Manager-DMJM
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