SR-800-006-01 (5)
EPWM: CP: AA: RT: DB: AS F:\SP1646\CC1646-3.doc
Council Meeting: July 24, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Award of Construction Contracts for the Santa Monica Airport Safety
Improvement Project - Phase II
Introduction
This report recommends that the City Council award a contract for the construction of the
Santa Monica Airport Safety Improvements Project - Phase II to Clarke Contracting
Corporation, the best bidder, in the amount of $573,819 and approve a contingency
amount of $76,181; and authorize the City Manager to negotiate and execute a
construction management contract for the project with Hy-Com & Associates in the amount
of $50,000 with a contingency amount of $5,000.
Background
The City previously received a grant from the Federal Aviation Administration (FAA) in the
amount of $1,604,700 to make improvements that will enhance the airport?s operations and
minimize maintenance. Phase I of this project included replacement of the rotating beacon,
modifications to the vehicular access control gates and taxiway lights, installation of
runway distance markers, lighted indicators and directional signs. This work was completed in
June 1996, leaving a balance of $401,076 remaining in the grant.
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The FAA has indicated that the City may request an amendment to the grant agreement, at
project close out, to apply for an additional $183,924 in the grant funds. This amount is
available to the City for contingencies incurred on the project.
Discussion
Phase II of this improvement project will include pavement rehabilitation of north and south
aircraft tiedown areas and tiedown areas adjacent to Taxiway B, slurry seal and marking of
north and south parallel taxiways, and construction of a blast wall at the east end of the
runway.
A Notice Inviting Bids for the construction contract was published on July 30 and August 3,
2000 in The Los Angeles Times, Westside Weekly and the F. W. Dodge newsletter,
respectively. Twenty-two contractors requested bid packages and the City Clerk's office
received three sealed bids, which were publicly opened and read aloud on May 14, 2001
by the Deputy City Clerk.
The bid results were as follows:
1. Clarke Contracting Corporation $573,819
2. PIMA Corp. dba Advanced Construction $598,840
3. Silvia Construction, Inc. $613,471
City Engineer's Estimate $380,000
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The best bidder, Clarke Contracting Corporation supplied the City with a list of projects
including Newport Coast Lift Station Modifications for the Irvine Ranch Water District,
Mandeville Canyon Road Repair and Camrose Drive Slope Repair for the City of Los
Angeles, Puente Hills Landfill Gas Collection System for the Los Angeles County
Sanitation District and Colorado Avenue Repair of Earthquake Damaged Sewer Mains for
the City of Santa Monica.
Staff contacted the outside agencies and the City of Santa Monica project manager
representing these projects and all respondents reported that the contractor's work quality
was satisfactory and that work was completed in a timely and cost efficient manner. Staff
also contacted the Center for Contract Compliance and found Clarke Contracting
Corporation in good standing and capable of handling labor compliance issues. The State
Contractor?s License Board verified that the Contractor's license is active and in good
standing.
Construction Management
A Request for Proposals (RFP) for construction management services was issued to four
construction management firms on May 21, 2001 to provide construction management
services for the City of Santa Monica Airport Safety Improvements Project. Based on the
selection criteria, staff recommends Hy-Com & Associates to provide construction
management services for this project. Selection criteria included previous experience,
qualifications of staff, ability to meet tight time schedules, cost of services and availability
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of staff.
The work includes oversight and continuous inspection of the contractor?s work during
construction to ensure that the contractor conforms with plans and specifications,
monitoring traffic control and detour plans, reviewing change order requests and providing
information to the contractor on an as-needed basis. Hy-Com & Associates past
performance on similar projects completed for other agencies and the City have been
outstanding.
Budget/Financial Impact
CONSTRUCTION FUNDS REQUIRED
Contract.......................................................................$573,819
Contingency.................................................................$ 76,181
Total Construction Funds Required.......................................$650,000
CONSTRUCTION MANAGEMENT FUNDS REQUIRED
Contract Amount..........................................................$ 50,000
Contingency.................................................................$ 5,000
Total Construction Management Funds Required................$ 55,000
TOTAL FUNDS REQUIRED.............................................................$ 705,000
Funding in the amount of $705,000 is available in the following accounts:
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Account No. Account Name Amount
C33003295.589000 Airport Safety Improvement Program $ 447,546
C33063801.589000 Runway/Taxiway Slurry Seal/Restripe $ 150,000
C33063802.589000 Runway/Taxiway Slurry Seal/Restripe $ 107,454
$ 705,000
The revenue budget at Account No. 33631.402480 should be increased to $585,000 to
reflect the receipt of the remaining grant and anticipated contingency funds during Fiscal
Year 2001-02.
Recommendation
Staff recommends that the City Council:
1. Award a construction contract for the Santa Monica Airport Safety Improvements
Project - Phase II to Clarke Contracting Corporation, the best bidder, in the amount
of $ 573,819 and approve a contingency amount of $76,181;
2. Authorize the City Manager to negotiate and execute a professional services
contract for construction management of the Santa Monica Airport Safety
Improvements Project - Phase II with Hy-Com & Associates in the amount of
$50,000 and approve a contingency amount of $5,000; and
3. Authorize the City Engineer to issue any necessary change orders to complete
additional work in conformance with the Administrative Instructions on change
orders.
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4. Increase revenue budget at Account No.33631.402480 to $585,000 to reflect the
receipt of the remaining grant and anticipated contingencyfunds during Fiscal
Year 2001-02.
Prepared by: Craig Perkins, Director of Environmental and Public Works Management
Anthony Antich, P.E., City Engineer
Robert Trimborn, Airport Manager
Dave Britton, P.E., Senior Civil Engineer
Antonio Shaibani, P.E., Civil Engineer Associate
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