SR-701-001-02 (4)
Purch:DH:RAH:
F:\FINANCE\PURCH\STFRPTS\SRBDPOLICEUTILITYBODY.DOC
Council Meeting: December 11, 2001 Santa Monica, California
TO: Mayor and City Council
FROM: City Staff
SUBJECT: Contract with The Mattman Company for the Construction of a Special
Purpose Utility Vehicle Body for the Police Department
Introduction
This report recommends that City Council authorize the City Manager to negotiate and
execute a contract with The Mattman Company for the construction of a special purpose
utility vehicle body for the Office of Special Enforcement Division, Police Department, in
the total amount of $112,419.24, including applicable sales tax.
Background
The Office of Special Enforcement, Police Department, purchased a cab and chassis
truck in 1999 for use as a special purpose response vehicle. The purchase of a utility
body designed for this cab and chassis will make available to the Police Department a
fully equipped special purpose response vehicle.
This utility body will be configured to store mission essential equipment, including
communications technology, building schematics, city maps, and outside agency
response directories, for use by members of the Special Entry Team in their response
to a variety of critical field situations. The special response vehicle will allow the Police
1
Department to centralize a number of critical response functions and minimize response
time to critical field incidents.
Discussion
Request for Quotes (RFQs) were mailed out to six vendors on August 9, 2001, and one
quote was received as follows:
VENDOR QUOTE
The Mattman Company $112,419.24
Staff has evaluated the quote submitted by The Mattman Company for the construction
of a special purpose utility vehicle body and finds that it meets City specifications.
Staff encouraged all six firms to submit quotations. Four vendors submitted the ?no bid
form? included in the RFQ package stating that they could not meet City specifications.
The one remaining vendor did not respond.
Construction of this special purpose utility body will not be an easy task. Vehicle
maneuverability imposes limits on the maximum size of the utility body. The finite space
contained within the utility body must be configured and equipped in such a way that
several mission-critical functions, e.g., equipment storage and transportation,
communication, dressing, tactical planning, etc., can all be carried out efficiently within
its confines. Staff devoted considerable amounts of time and effort to determine what
special purpose vehicle features work well for other law enforcement agencies and
2
which features do not. As a result of this effort, the specifications which accompanied
the RFQ?s to provide this utility body were very detailed. Most vendors who provide this
type of vehicle manufacture vehicles in certain configurations. Only the Mattman
Company was able to provide the desired utility body in the configuration that the Office
of Special Enforcement believes will best meet their operational needs.
Budget/Financial Impact
Purchase of this special purpose utility vehicle body qualifies as an eligible use of Asset
Seizure Funds, and sufficient funds for this purchase are currently available. The
purchase will be charged to account number C21095802.589000.
Recommendation
It is recommended that City Council authorize the City Manager to negotiate and
execute a contract with The Mattman Company for the construction of a special purpose
utility vehicle body in the total amount of $112,419.24, including applicable sales tax.
Prepared By: Jacqueline Seabrooks, Police Captain
Mike Braaten, Police Sergeant
Diane Howell, Purchasing Agent
3