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Council Meeting August 11, 1998 Santa Monica, California
TO Mayor and City CounCil
FROM City Staff
SUBJECT Recommendation to AuthOrize the City Manager to Negotiate and Execute
a Change Order to ProfeSSIonal ServIces Contract No 6522 (CeS) for the
Municipal Bus lines FaCIlity Expansion Master Plan
Introduction
This report recommends that the City CounCIl authOrize the City Managerto negotiate and
execute a Change Order to ProfeSSional Services Contract No 6522(CCS) With
RNLllnterplan for the MUnicipal Bus Lines FaCIlity Expansion Master Plan for an amount
not to exceed eighty thousand dollars ($80,000)
Background
In late 1996. CounCil awarded a contract to RNLllnterplan In the amount of $175,000 for
the FaCIlity Expansion Master Plan for the Santa MOnica MUnicipal Bus Lines The work
has progressed through the follOWing phases
Phase I Programmmg
RevIew and evaluatron of current operatrons and faCIlitIes to IdentIfy space needs,
functional requirements, and adequacy of the faCIlity forthe Santa MOnica MUnicipal
Bus Lines operations
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AUG 1 1 Il98
Phase II FacIlity AnalysIs
AnalysIs of the adequacy of eXisting bUlldmgs and site In light of the future needs
of SMMBL
Phase III Master Plannmq
Development of a conceptual desIgn layout of the facIlity to address the
programmatic and facIlity needs assessment Issues Identified dUring Phase I and
II
Phase IV Implementation and Phasmq Plan
Preparation of an Implementation and Phasmg Plan to prOVide the City with an
understanding of the distinct work elements that are necessary to carry out the
Master Plan, Includmg a proposed Implementation schedule
Phase V Cost Estimates
ProvISion of cost estimates for the proposed Improvements and new construction
These estimates Include the costs for design, construction, permits, phaSing,
relocation dUring construction, and other related project costs
OISCUSSION
In the process of finalizing the draft Master Plan for the SMMBL Expansion. It became
clear that a series of alternate schemes, not originally anticipated In the scope of work,
need to be explored These Include options for an on-site public parking structure, a new
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lease facility at the 507 Olympic Boulevard site, and modifications to the 612 Colorado
Avenue bUilding RNUlnterplan will be called upon to analyze these addItional schemes
carefully. as they will have substantial affect on project phasing, timing and cost
As the Master Plan progresses through the EIR process, there will also be a need for the
consultant to provide certain concept design plans to clearly define the environmental
Impact of the Plan
BUDGET/FINANCIAL IMPACT
Funds In the amount of $90,000 are available In CIP Account #41-750-657-20095-8900-
99104 'Transportation FacIlity Improvements" as follows
Change Order to Contract 6522(CCS) $80,000
Contingency $10,000
Total $90,000
RECOMMENDA liON
Staff recommends that the City Council
1 Authorize the City Managerto negotiate and execute a change orderto Professional
ServIces Contract No 6522(CCS) wIth RNUlnterplan In an amount not to exceed
$80,000 for the Santa MOnica MUniCIpal Bus Lines Master Plan, and
2 Authorize the City Engineer to issue any necessary change orders to complete
additional work In conformance with the AdminIstration Instructions on change
orders
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Prepared by Craig Perkms, Director of Environmental & Public Works Management
John Catoe, Director of Transportation
Anthony Antlch, P E , CIty EngIneer
Dave Britton, PE, Senior CIVil Engineer
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