SR-6-J (99)
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Council Meeting August 11, 1998 Santa MOnica, California
TO Mayor and City CouncIl
FROM City Staff
SUBJECT Recommendation to Award BId to Provide Complete Landscape
Maintenance at FIfty-fIve (55) Community and Cultural Services Sites, Bid
#2713
IntroductIon
ThIs report recommends an award of bid to provIde complete landscape maintenance at
fifty-fIve (55) Community and Cultural Services sItes for Parks and Sports DIvIsion,
Communrty and Cultural ServIces Department at specified Unit pnces, and four one year
renewal options The estimated annual expenditure IS $650,000
Background
In response to published NotIces InvIting BIds (published June 12 and June 13, 1998) In
accordance wIth City specIfications, bids were receIved and publicly opened and read on
June 26, 1998 Proposal forms were maIled to four vendors and notices were advertIsed
in accordance with CIty Charter and Municipal Code provisions Three proposals were
receIved as follows
Cost of representative Array of Landscape
MaIntenance for frfty-flve (55)
Community & Cultural
Vendor Services SItes
Landscape West, Inc $584,392 00
West Coast Arborists, Inc $680,280 00
MISSIon Landscape Services, Inc $686,400 00 ~J
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The current bid specificatIons reflect an Increase In the number of sItes to be maIntained
and add Itlonal work to be performed
Staff reviewed the pnce dlspanty of the bIds submitted and feels confIdent that Landscape
West, Inc can provIde the quality of service required A prebld conference was held to
acquamt the bidders with the scope of work reqUIred Representatives from MISSion
Landscape ServIces, Inc and West Coast Arbonsts, Inc did not attend and City
speCifications state "no addItional compensation or relief from obligations will be granted
because of lack of knowledge of the site or conditions under which the work Will be
accomplished"
On June 29, 1993 CounCIl awarded Landscape West, Inc a fIve year contract to provide
complete landscape maintenance at fifty-two sItes Staff IS pleased wIth the level of
servIce that Landscape West, Inc prOVIdes They are very responSIve to and work WIth
the CIty staff on Implementmg the Integrated Pest Management and TOXIC Use Reduction
projects Landscape West, Inc prOVides 100% employer paid health care benefits to the
employees who Will be working on CIty Jobs Landscape laborers, Irrigators, and
supervisors Will be paid hourly wages ranging from $5 75 to $12 00 dependmg on senlonty
and level of expertise
Staff has evaluated the bId submitted by Landscape West, Inc and finds that It meets City
speCifications
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BudgetlFmanclallmpact
Fiscal Year 1998-99 appropnatlon authonty for this purchase IS In the Parks and Sports
DIvIsIon, Community and Cultural Services Department, account number 01-400-511-
40030-5501-00000, ($533,652 00), Pier Carousel account number 30-620-625-00000-
3324-00000, ($3,26400) and Event Facilities account number 32-400-621-00000-5501-
00000. ($37,47600)
Recommendation
It IS recommended that the award of Bid #2713 be made to Landscape West, Inc at
specIfied Unit pnces, and four one year renewal options, as the lowest responsible bidder
Prepared By Pam Wortham, Purchasing Agent
Marganta Lee, Buyer
Annette Morales, Semor AdministratIve Analyst
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