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PURCH PW'ml sd f-\fmance\purch\strfrpts\srbd2699
Council Meetmg August 11, 1998 Santa MOnica, California
AUG f 1 1998
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Three New Portable
Air Compressors, Bid #2699
I ntrod uctlon
ThIs report recommends award of bid to furnIsh and deliver three new portable air
compressors for Airport DIvIsIon and PIer Maintenance DIvIsion, Resource Management
Department and the Water Treatment Plant DIvIsion, Environmental Public Works
Management Department 10 the total amount of $40,94448, including applIcable sales
tax
Background
In response to pUblished NotIces InvIting BIds (published May 22 and 23, 1998) In
accordance with CIty speCifications, bids were receIved and publicly opened and read on
June 16,1998 Proposal forms were mailed to four vendors and notices were advertIsed 10
accordance wIth City Charter and MUniCipal Code provISions Two proposals were
receIved as follows
VENDOR AMOUNT
Ingersoll Rand Co $40,944 48
Engine & EqUipment Co $46,137 24
These aIr compressors WIll be used by the Airport, Pier Maintenance, and Water
Treatment Plant DIVIsions to operate pneumatIc tools and equipment They WIll replace
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equipment #14489 (model year 1984), #14403 (model year 1982) and #14134 (model
year 1982) as part of the vehicle replacement program
The purchase of the diesel-powered air compressors IS conSistent with the City'S reduced
emiSSIons fuel polIcy There IS no CalIfornIa Air Resources Board (CARB) approved
conversion kit available for the aIr compressor at this time, and there IS no estimate of
when a CARB approved conversion kIt wIll be available to convert the air compressor to
compressed natural gas
Staff has evaluated the bid submitted by Ingersoll Rand Co and finds that it meets City
specificatIons
BudgeUFtnanclallmpact
FIscal Year 1998-99 appropnatlOn authority for thIs purchase IS In the CapItal
Improvement Budget account number 54-710-461-20098-8900-99167, "Fleet Vehicle
Replacement Program"
Recommendation
It IS recommended that the award of BId #2699 be made to Ingersoll Rand Co In the total
amount of $40,944 48, Including applicable sales tax, as the lowest responsible bidder
Prepared By Pam Wortham, PurchaSing Agent
Margarita Lee, Buyer
Ralph Merced, Fleet Mamtenance Supt
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