SR-6-G (126)
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JUt 2 8 1998
FD CMD RB DS I pkconclt wordperfect Santa MOnica, California
Council Meeting July 28. 1998
To Mayor and City Council
From City Staff
Subject Recommendation to Authorize the City Manager to Negotiate and Execute a
Contract with Turbo Data Systems, Inc for Parking Citation Processmg and
AdjudIcatIon ServIces
Introduction
ThIS report recommends that the City CouncIl authorize the CIty Manager to
negotiate and execute a five-year contract with Turbo Data Systems, Inc for parking
citation processing and adjudication services. with one~year renewal optIons
Background
The City of Santa MOnica along with the other "Westslde Cities" of Beverly Hills, Culver
City and West Hollywood entered mto a contract with Turbo Data Systems. Inc for the
processmg of parkmg cItations and adjudication services. The City of Santa MOnica's
contract expired on June 30, 1998 A new Request for Proposal (RFP) was sent to
seventeen vendors on behalf of the Westslde Cities, which realize mdlvldual cost
savmgs by contractmg as a group Four vendors submitted proposals and two were
subsequently Interviewed Of the four vendors submItting proposals, Lockheed Martm
IMS and Turbo Data Systems, Inc were selected for further evaluation based on their
ability to meet the requirements of the RFP
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JUt 2 8 1998
Evaluation of Vendors
The twelve member evaluatIon team consIsted of representatives from each city The
evaluation process consIsted of a thorough review of proposals, face-to-face Interviews
and on-sIte inspections of vendor facIlIties and work systems At the end of the
evaluation process each member of the evaluation team Independently rated both
vendors on SIX evaluatIon cntena cost effectIveness, response to scope of servIces
requIred, reference checks, panelmtervlew, sIte VISit and ability to Implement the
contract The selectIon of Turbo Data Systems. Inc was unammous by the evaluation
team
Financial and Budget Impact
Funding for these servIces IS Included In the FY 1998/99 adopted budget In account
number 01-130-224-00000-5501-00000
Recommendation
It IS recommended that the City Council authorize the City Manager to negotiate and
execute a contract with Turbo Data Systems, Inc to prOVIde parkmg citation processmg
and adjudIcation servIces
Prepared by MIke DenniS, DIrector of Fmance
Ralph Bursey, City Treasurer/Revenue Manager
Debby Sowers, License, Permit and ParkIng CItatIon Supervisor
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