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Council Meeting September 8, 1998 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Waive CompetitIVe BIdding and Authorize the CIty
Manager to Negotiate a Contract for the Construction of a Portion of the
Coastal Interceptor Sewer
Introduction
ThIs report recommends that the City CouncIl waIve competltJVe blddmg reqUIrements
according to Santa MOnica Municipal Code Section 2 24071(d)(3), and authonze the City
Manager to negotiate a construction contract for a portion of the Coastal Interceptor
Sewer
Background
The Coastal Interceptor Sewer (CIS) collects sewage from the City of Los Angeles, north
of the City limits and, with addItional flows from the CIty of Santa Monica, carnes It to the
City of Los Angeles' Hypenon Plant for treatment Many sections of the CIS were
damaged by the 1994 Northrldge earthquake and plans are underway to repaIr the
damage The Cities of Santa MOnica and Los Angeles are JOintly working on thiS
rehabilitation effort, with Santa MOnica serving as the lead agency
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SEP - 8 1998
DISCUSSIon
Of the 25,600 feet of CIS pIpeline to be replaced. an approximate 1,000 foot section
requires partIcularly IntensIve work This 1,000 foot portion of CIS project Includes the
construction of a large diameter (between 54" to 60") sewer In Appian Way from Pacific
Coast Highway to the Moss Avenue Pumping Station, a new Inlet structure at Moss
Avenue Pumping Station, and dual sewer force mains In Appian Way and Seaside Terrace
from Moss Avenue Pumping Station to Ocean Avenue
At the present tIme, the Moss Avenue Pumping Station must depend upon temporary force
main piping which runs at grade between the pump statIon and Ocean Avenue The force
main IS normally below the surface, but It was placed at grade In order to construct the
structural shell of the pump station Although this IS a necessary part of the overall proJect,
there IS a potential Increased nsk of sewage spills The CIty Attorney's Office has
concluded that an adequate basIs eXists to Justify waIving the competitive bidding
requirements for the construction of the 1,000 foot section of the CIS descnbed above
Section 224071 (d)(3) of the Santa MOnica MUnicipal Code provides that the publiC
bidding requirements may be waived If. by a 2/3 affirmative vote, the City Council finds that
there IS an urgent necessity. and that the publiC health, welfare or safety would be
Jeopardized by following the normal public bidding requirements
Additional cntlcal benefits will accrue as a result of accelerating the project schedule It
will facIlitate the construction schedule for the rest of the CIS, which wIll minimiZe the
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potential for leaks In the earthquake damaged CIS In addition, It permits construction of
the City's Dry Weather Runoff Reclamation FacIlity (DWRRF) without Interference or
delay
Constructlon of thiS section of the CIS Will last approxImately seven months and WIll have
temporary impacts on traffiC, parking, and access to the beach parking lots, as well as to
adjacent residences and businesses If construction of thiS section ]s not accelerated, the
seven-month construction contract would carry Into the summer of 1999 ThiS schedule
would Interfere With high season coastal access It would also Impede access to the
apartments at Project New Hope, Immediately adjacent to the Moss Avenue Pumping
StatIon
Although a number of alternative means have been conSidered to mitigate construction
Impacts In thiS area In lieu of accelerating the project. the best approach IS to accelerate
construction beginning In the latter part of thiS year ThiS reduces the length of time that
the temporary force main IS above grade and aVOids the high season Impacts listed above
StaffwJlI return to City CounCil at a subsequent meeting With a recommendation to award
a construction contract based on the negotiations
BudgeUFlnanclallmpact
There are no budget or finanCial Impacts associated With the recommendations made In
thiS report since staff Will return to CounCil With the actual recommendation to award a
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contract Although the exact cost of the work to be undertaken cannot be determined until
contracts are negotIated, staff estimates that the cost will be between $2 5 to $2 75 million
Recommendation
Staff recommends that the City Council
1 Find that due to urgent necessity and protection of public health, welfare and
safety bidding requirements be waived for the constructIon of the portion of the
Coastal Interceptor Sewer system described In thiS report, and
2 Authorize the CIty Manager to negotiate a contract for the accelerated construction
of thiS portion of the Coastal Interceptor Sewer
Prepared by CraIg Perkins, EnvIronmental and Public Works Management DIrector
Anthony Antlch, P E , CIty Engineer
Jack Schroeder, P E Sewer Repair Program Manager
Susan Lowell, P E , CIVil Engineer
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