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EPWM CP RG F \EPWM\ADMIN\WPDOCS\STAFFRPT\STORMTRE WPD tWv 2 5 1997
City Council Meeting November 25, 1997 Santa MOnica, Callforma
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Accept PropositIon A Grant Funding and Issue a
Purchase Order to Horsley and Witten, Inc I the Sole Proprietor of the
StormTreat Urban Runoff Treatment System In an Amount Not to Exceed
$63,750
I ntrod uctlon
This report recommends that the City Council accept $63,750 of Proposition A grant
fundIng and Issue a purchase order to Horsley and Witten, Inc , the sole propnetor of the
StormTreat Urban Runoff Treatment System In an amount not to exceed $63,750
Backaround
In November 1992, voters approved Los Angeles County Proposition A, the Safe
Neighborhood and Parks Act The Act allocated $4 million of grant funds for capital outlay
projects to be awarded for the purpose of restoring and Improving the Santa Monica Bay
by redUCing the tOXICity anc:llor pollutant load In runoff to the Bay Grant money IS available
for capital outlay projects which Will directly lead to a measurable reduction of runoff
pollutants
On September 10, 1996. the City Council approved a resolution requesting Proposition A
grant funding for a pilot program demonstrating the effectiveness of an urban runoff
'IOV 2 5 1997
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pollution abatement system The specific urban runoff abatement system submitted for
funding was the StormTreat Urban Runoff Treatment System
DISCUSSion
The StormTreat Urban Runoff Treatment System IS the only self-contained system that
Incorporates sedimentation, filtration, and treatment with vegetation within modular Units
Staff Identified eIght locations that could benefit from these Units Including, but not limited
to, the City Yard and the Beach Maintenance Facility These locations offer a unique
opportunity for a pilot program to test the removal effiCiencies of thIS system for a range
of pollutants City staff Will maintain and operate the systems as well as assess the
success of the pilot project The City must produce a final report analYZing the project
according to grant requirements
Ordinance Number 1743 (CCS), Section 5, paragraph 224080 of the Santa MOnica
MUniCipal Code, allows exceptions to the competitive bidding process and authOrizes the
Issuance of the purchase order to Horsley and Witten, Inc, as the sole manufacturer of
a system of thiS type
Budget/Financial Impact
The total cost for the purchase, installation, and project management of thiS system IS
$75,000, With an estimated annual operations and maintenance cost of $1,500 The City
IS reqUIred to prOVide a 15% match equaling $11,250 The grant application requested,
2
and the CIty receIved $ 63,750 The match requirements can be met through provIdIng In-
kind services such as project management, surveYing, and construction supervision
Annual operations and maintenance financing are available In account 31-500-661-00000-
6663-00000
Council approval of the staff recommendation will result In an Increase to revenue account
20-500-661-00000-0609-10000 of $63,750, and the creation of a new CIP appropriatIon
of $63,750 In account 20-760-661-20098-8900-99399
Recommendation
Staff recommends that the City Council
1 Waive competitive bIdding requirements
2 Issue a purchase order to Horsley and Witten, Inc. In an amount not to exceed
$63,750
3 Approve the budget changes listed In the Budget/FIscal Impact section of thiS
report
Prepared by CraIg Perkins, DIrector of EnvIronmental and Public Works Management
Roger Gorke, Sr Administrative Analyst, EPWM