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OCT 2 8 1997
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Council Meeting October 28, 1997 Santa MOnica, California
TO Mayor and City Council
FROM CIty Staff
SUBJECT Award of Contract to Construct a Central Irngatlon Control System
Introduction
This report recommends that the CIty Council award a contract to Soltis, the lowest
responsible bidder, In the amount of $290,975, for the construction of a centrallrngatlon
control system In fulfillment of the City of Santa MOnica's Integrated Central Irngatlon
Control System Partnership
Backaround
In February, 1995, the City and the Metropolitan Water District (MWD) entered Into an
agreement to conduct a feasibility study to retrofit eXisting park sites With a central
Irrigation computer control system and to form a multi-agency partnership (City of Santa
MOnica Parks DIVISion and Woodlawn Cemetery, Santa MOnlca/Mallbu Unified School
District and Santa MOnica College) to participate In the water conservation project The
City IS serving as lead agency for the deSign and Implementation of the project The
purpose of the project IS to allow participants to receive upgraded and effiCient Irrigation
systems resulting In operational effiCienCies
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OCT 2 8 1997
As a result of the feasibility study, the City submitted a proposal to the MWD for
Integrating water management Into Its Irrigation controls and procedures, reducing
water consumptIon and maintaining landscape qualIty within the partners' service
areas The central control system will link a central operating system to 29 park,
school, cemetery and roadway median sites uSing radio-controlled, computerized
IrrigatIon controllers The sites Will be automatically controlled for maximum water
savings and optimal water release for the type of landscaping
In December, 1995, the City and MWD entered Into a second agreement which
deSignates the City as lead agency to evaluate and interview prospective
manufacturers, select and Install a system, train key staff In the partnership, track water
use on a weekly baSIS and evaluate the results
Bid Packaae
The Notice InViting Bids was published In The Outlook on August 22 and 23, 1997 The
Notice InViting Bids, along with the plans and speCifications, was also sent to four
construction Journals, and to SIX women/minority bUSiness enterpnse (WMBE)
aSSOCiations Bidding packages were requested by five contractors and equipment
suppliers The City Clerk's Office received and read three sealed bids on September
25, 1997 The bid results were as follows
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1 Soltis $290,975
2 Nakae & Associates, Inc $305,000
3 Tapuz Enterprises, Inc $415,258
City Engineer's Estimate $300,000 - 325,000
BudaeVFlnanclallmcact
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The total cost of this Irrigation efficiency project IS $379,160, With MWD contributing
50% or a maximum of $189,580 and USSR contributing 40% or a maximum of
$151,664 These contributions Will be made on a bl-monthly reimbursement basIs as a
transfer credit on MWD's water service billings to the City of Santa Monica
CONSTRUCTION FUNDS REQUIRED
Contract $290,975
Contingency 33,000
TOTAL FUNDS REQUIRED $323,975
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Funds are available In CIP account number 25-760-662-20095-8900-99795, Irrigation
EffiCiency Program
RecommendatIon
Staff recommends that the City Council
1 Award a contract to construct a Central Control IrrigatIon FacilIty to SoltiS, the
lowest responsive bidder, In the amount of $290,975, and
2 Authorize the City EngIneer to Issue any necessary change orders to complete
additIonal work In conformance with the AdministratIve Instructions on change
orders
Prepared by Craig Perkins, Director of EnVironmental and Public Works
Management
Anthony Antlch. P E , City Engineer
Susan Munves, Conservation Coordinator
Susan Lowell, CIvIl Engineer
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