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F \CCSADMN\SHARE\ST AFFREP\CONST98 SR City Council Meeting June 23, 1998 Santa Monica, California TO Mayor and City Council FROM City Staff SUBJECT Recommendation to Approve Alternate Route for U S Constitution Day Parade on September 19. 1998 INTRODUCTION The City has received a request to conduct a parade on a route other than the City's authOrized parade route (SMMC Section 4 08 580) forthe 5th annual U S ConstitutIon Day Parade to be held on Saturday, September 19,1998, from 1000-11 15 am Thefollowlng report describes thiS event and recommends approval ofthe alternate route With conditions established by the City BACKGROUND On March 20, 1998, the City's Event Management Team received a request to hold a parade on Main Street to celebrate the slgnmg of the U S Constitution The event organizers hope to promote and Instill the prinCiples of the Constitution In youth Stagmg Will begin at 8 00 a m and Will take place In the southbound lane of Main Street, m the area that begms at Colorado Boulevard and ends Just north of the CIVlcAudltonum The northbound lane of Main Street Will remain open to accommodate publiC access to the CIVIC AuditOrium The parade, which Will start at 1000 am, Will begin Just north of the entrance to the CIVIC AuditOrium parking lot and Will proceed south on Main Street, west on Marine across Neilson Way, north on Barnard Way, and Will disband atthe south beach (o-s JUN 2 3 .. 1 parking lot (2060 lot) Parade particIpants will obey all traffic rules and regulatIons as they walk, on the sidewalk, to the Santa Monica Hentage Museum for lunch Parade organizers Will be responsible for rentmg, Installmg. and removing barricades and "temporary no parking" signs along the parade route CIVIC AuditOrium staff Will place and remove the barricades In the staging area The organizers plan a one hour and 15 minute parade from start to finish, not including staging time The U S Constitution Day Parade Committee has requested that the City once again underwrite the costs for Police services DISCUSSION Although the parade route Will significantly Impact local residents, traffic, and translt- dependent Citizens, the City has taken several steps to ensure that the parade IS as safe and manageable as pOSSIble Residents In the Sea Colony complex and the neighbOring Neilson Villa Apartments, a senior Citizen apartment building, may be inconvenienced briefly as the parade passes the driveway entrances to both bUlldmgs on Barnard Way The event organizer Will be reqUired to notrfy the reSidents about the potential mconvenlence Four Santa MOnica Big Blue bus routes and two MTA routes (approximately 50 Santa Monica bus trips) Will be affected by the recommended parade route These bus lines, which normally run on Main Street. Will have to be moved to Neilson Way to accommodate the parade Bus lines crossing Manne Street at Neilson Way and lines crossing Mam Street at PICO Boulevard Will have to walt for a reasonable break In the parade In order to cross the Intersection The parade Will require the 2 deployment of 12 officers to handle traffic and crowd control As In the past, the cost of police services (approximately $3150) Will be underwritten by the City BUDGET/FINANCIAL IMPACT City costs for the requested route are estimated at $3,150 Adequate funds are avaIlable In department budgets to cover these costs No additional appropriations are needed RECOMMENDATION Staff recommends that the City CounCil approve the U S Constitution Day Parade on September 19, 1998, on the route deSCribed herein. requIring parade organizers to limit Its duration to one hour, 15 minutes (not including staging time), Including frequent traffic breaks for bus crossing Prepared by Barbara Stinchfield, CCS Director Carole Curtin, Event FaCIlitIes Manager Trlnle Garcia-Valdez, Community Events Liaison Department of CommunIty and Cultural Services Rev 6/11/98 3 F'.CIVIC\SHARE"EVENTS\CONST98 SR City Council Meeting June 23, 1998 Santa MOnica, California RESOLUTION NO 9284 (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING THE HOLDING OF A PARADE ON SEPTEMBER 19, 1998, ON A ROUTE OTHER THAN THE OFFICIAL CITY PARADE ROUTE WHEREAS, pursuant to Section 4 08.580 of the Santa MOnica MUnicipal Code, the City CounCil may authorlze a parade route as set forth herem, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS. SECTION 1 That on September 19, 1998, at 10 00 a m partiCipants In the U S Constitution Day Parade are authorized to conduct a parade along the following route Staging to take place In the southbound lane of Main Street between Colorado and the "Chain Reaction" sculpture north of the CIVIC Audltonum and proceeding south on Main Street, west on Manne Street, across NeIlson Way, north on Barnard Way to disband In the south beach parking lot (2060 lotl Parade partiCIpants will obey all traffIC rules and regulations as they walk on the Sidewalk to the California Heritage Museum for lunch. t; SECTION 2 Permission to conduct the parade IS granted upon the followmg conditions a That parade units may not be brought to the stagmg area, southbound lane of Mam Street between Colorado and the "Cham Reaction" sculpture, prior to 8 00 a.m on Saturday, September 19, 1998 b That amplified sound IS not permItted before 8 00 a m c That duration of the parade be limited to a maximum of one hour, 15 minutes (not including staging time), Includmg frequent traffiC breaks to allow buses and other traffiC to cross the parade route d That any service not proVided by the City I such as barricading and coning of streets and posting of directional signs, be assumed and paid for by the organrzers e That organizers be responsible for postmg "Temporary No Parking" signs along the parade route at least 24 hours In advance and removing them Immediately follOWing the parade f That all litter, horse droppmgs, and directIonal signs be cleared from the streets and Sidewalks Immediately followmg the parade g That the parade disband at the south beach parking lot (2060 lot) h That an "Indemnity and Hold Harmless Agreement" be executed and returned to the Events Office by August 28, 1998 That If General Liability Insurance IS retained It Will name the City of Santa MOnica, members of the City CouncIl, boards, commiSSions, offIcers, agents, employees, and volunteers as additional Insured SECTION 3 The CIty Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be In full force and effect APPROVED AS TO FORM thAJ,ai)k~ MA'RS-H-A JOT\fES MOUTRIE City Attorney! Rev 6!4!98 6 Adopted and approved this 23rd of June, 1998 -/fL ~ Robert Holbrook. Mayor I, Marla M Stewart, CIty Clerk of the City of Santa MonIca, do hereby certIfy that the foregoing Resolution 9284 (CCS) was duly adopted at a meeting of the Santa MOnica City Council held on the 23rd of June. 1998 by the follOWing vote Ayes Councllmembers Ebner, Feinstein, Genser, Greenberg, Holbrook, O'Connor, Rosenstein Noes Councllmembers None Abstain Councllmembers None Absent Councllmembers None ATTEST /k~ - - !J Seth Sanchez, Assistant City Clerk