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EPWM CP AA LF LB s \sp1594\cc1594pk JUN 2 3 IJ98
Council Meetmg June 23, 1998 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Award of Construction Contract for FacIlities Mamtenance Program Various
City Parks and RecommendatIon to Authorize the City Manager to Negotiate
and Execute Profess/onal ServIces Contract for ConstructIon Management
of the Parks FacIlity Maintenance Program Year 1
Introduction
ThiS report recommends that the City Council award a construction contract to Art Deck
Construction. Inc ,the lowest responsible bidder, In the amount of$1,184,510 to complete
facIlIty upgrades and maintenance Improvements to vanous CIty-owned parks throughout
the City of Santa Monica and to authorize the City Manager to negotiate and execute a
profeSSIonal services contract with the partnership of E W Moon, Inc, and O'Brlen-
Kreltzberg, Inc. for construction management services for the same project In an amount
not to exceed $200,000
Background
Since FY 1996-97. the City has had a comprehensive program to mamtaln City-owned
properties The FacIlity Mamtenance Program Includes code upgrades and deferred
maintenance In City bUildings and parks
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The scope of work for the FacIlities Maintenance Program IS divIded Into two parts Part
lis the Facility Maintenance of various City bUildings and IS addressed under a separate
contract Part 2 of the program addresses City park properties
Part 2 of the FacIlity Maintenance Program Includes repairs atAshland Park, Beach Park
#1. Clover Park. Crescent Bay Park, Douglas Park, Goose Egg Park, HotchkisS Park,
Joslyn Park, Lincoln Park, Los Amlgos Park, Marine Park, Memorial Park, Ocean VIew
Park, Ozone Park, Palisades Park, Stewart Street Park, Schader Park, and VirginIa
Avenue Park Work at these locations Will Include ADA (Amencans with Disabilities Act)
and Title 24 Improvements and general maintenance repairs Including concrete repair,
repainting, plumbing and mechamcal systems repair, door replacement, Irrigation system
repair, bench renovation and replacement, and Installation of new ball-court surfaces and
lighting
On March 24, 1997, City CounCil awarded a deSign contract to Zeballos + Smulevlch
Architects to prepare draWings and construction documents for FY 1996-97 parks
Improvements (Year 1) These bid documents are now complete
The constructIon contract Includes ADA and Title 24 Improvements such as bathroom
tlxture replacements, light SWItch and hardware adjustments, and modIfying play
equlpments and paths General maintenance repairs Include concrete repair, repainting,
plumbing and mechanical systems repaIrs, door replacement, Installation of new floor
finishes, and guardrail repair
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DISCUSSion
A Notice I nVltmg Bids for the construction contract was published on April 25 and April 27,
1998 In the Los Angeles Times Bid documents were sent to SIX women/minority bUSiness
enterprise aSSOciations (WMBE) Bid packages were requested by mne (9) contractors
The City Clerk's office received three (3) sealed bids which were publicly opened and read
aloud on May 28, 1998 by the Deputy City Clerk The bid results for the base bid were
Art Deck Construction, Inc $1,184,510
Alfa 26 Construction Company $1,196,802
Geoscene Landscape $1,350,669
City Engineer's Estlmate $1,200,000
Art Deck Construction I Inc, was determined to be the lowest responsible bidder
Representatives from seven current or recently completed projects were contacted and
all reported that the contractor's work was satisfactory Other public faCIlity projects Include
San Dimas and Mendenhall\Glen Rockey Correction FaCIlities for the County of Los
Angeles, and Vera Elementary and Chandler Elementary Schools for the Los Angeles
Unified School District The State Contractors' License Board verified that the contractor's
license IS current, active, and m good standing
The constructIon management Request for QualificatIons (RFQ) was Issued on March 23,
1998 to nme firms Three responses were received by the deadline and reviewed by a
committee which Included representatives from Commumty and Cultural Services, and the
Public FaCilities Maintenance and Engmeerlng DIVISions of EnVironmental and Public
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Works Management The review committee conducted interviews on May 27, 1998 The
review committee unanimously recommended the firm of E W Moon, Inc r + O'Brien
Kreltzberg. Inc Their qualifications and prevIous work demonstrate theIr ability and
expertise In vanous aspects of construction management for public works projects Some
of the recently completed projects Include work for the Alameda COrridor Transportation
AuthOrity. Port of Los Angeles Capital Development Program, and bndge retrofit projects
for the Port of Long Beach and Caltrans All references reported that the consultant's
work was satisfactory
Budget/Flnanclallmpact
FUNDS REQUIRED
Construction
Contractor $1,184,51000
Contingency (15%) 177,677 00
TOTAL $1,362,18700
Funds are available In the follOWing accounts
19-720-262-20098-8900-99039 $ 7,80557
01-740-481-20097 -8900-99421 1,354,38093
TOTAL $ 1,362,18650
Construction Management
TOTAL $ 200,000 00
Funds are available In the follOWing accounts
01-740-481-20097 -8900-99421 $ 80,504 04
01-710-481-20097 -8900-99085 119,49596
TOTAL $ 200,000 00
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Recommendation
Staff recommends that the City Council
1 Award a contract for facIlities upgrades and mamtenance Improvements to various
City parks to Art Deck Construction, Inc , the lowest responsible bidder, In the
amount of$1,184,510, and
2 Authorize the City Engineer to Issue any necessary change orders to complete
additional work In conformance with the Administrative Instructions on change
orders, and
3 Authorize the City Manager to negotIate and execute a contract for Construction
Management contract with the partnership of E W Moon, Inc and O'Brien
Kreltzberg, Inc, In an amount not to exceed $200,000
Prepared by Craig Perkins, Director of EnVironmental & Public Works Mgt
Barbara Stinchfield, Community & Cultural Services Director
John Lynd, Parks and Sports Manager
Anthony Antlch, P E , CIty Engineer
Lome Brown, CIVil Engineering ASSOCiate
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