SR-6I (31)
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Council Meetmg June 23, 1998 Santa MOnica, California
To Mayor and City Council
From City Staff
Subject Recommendation to Authorize the City Manager to Negotiate and Execute
a Professional Services Contract for Construction Management of FacIlities
Maintenance Program Vanous CIty BUildings, Year 1 Repairs
IntroductIon
Th IS report recommends that the City Council authorize the City Manager to negotiate and
execute a profeSSional services contract for construction management of FacIlities
Maintenance Program Repairs awarded by the City Council on June 9, 1998 to the
partnership of E W Moon. Inc, and Q'Bnen-Kreltzberg, Inc. In an amount not to exceed
$150.000
Background
Since FY 1996-97. the City has had a comprehensive program to mamtam City-owned
properties The FaCIlity Maintenance Program mcludes code upgrades and deferred
maintenance In City bUlldmgs and parks
The FacJIJtJes Maintenance Program Includes the deSign for the repaIrs and upgrades
Identified dUring Phase I assessments The scope of work for thiS phase IS diVided mto two
parts Part 1 of the FaCIlity Maintenance Program Includes City Hall, City Yards, Parking
Structures 1-5, Woodlawn Cemetery, Beach Restrooms, and the Animal Shelter Work at
1 ~-I
JUN 2 3 .
these locatIons will rnclude ADA (Americans wIth DIsabIlitIes Act) and Callforma TItle 24
Improvements Also Included are general maintenance repairs such as concrete repair,
repamtlng, plumbing and mechamcal systems repair, door replacement, installation of new
floor finishes, guardraIl repair, and counter top reflnlshmg The cost IS $710,000
DIScussion
A Request for Qualifications (RFQ) was Issued on March 23, 1998 to nine firms Three
responses were received by Apnl 22, 1998 and reviewed by a committee whIch Included
representatives from Community and Cultural Services, and the Public FacIlitIes
Maintenance and Engineering DIvIsions of the Environmental and Public Works
Management Department
The review committee conducted Interviews on May 27, 1998 The committee
u nammously recommended the partnership of E W Moon. I nc and O'Brien Kreltzberg I Inc
Their qualifications and prevIOUS work demonstrate their ability and expertise In variOUS
aspects of construction management for public works projects Some of the recently
completed projects Include work for the Alameda Corridor Transportation AuthOrity, Port
of Los Angeles Capital Development Program, and bridge retrofit projects for the Port of
Long Beach and Caltrans All references reported that the consultants' work was
satisfactory
2
BudgetlFlnanclallmpact
Funds for Construction Management for public facIlitIes maintenance project at City
bUIldings In the amount of $150,000 are avaIlable In CIP account 01-710-481-20097-
8900-99085
Recommendation
Staff recommends that the City Council
1 Authorize the City Manager to negotiate and execute a contract with the partnership
of E W Moon, Inc and O'Brien Kreltzberg, Inc m an amount not to exceed
$150,000 for the FaCilities Maintenance Projects Various City BUildings Year 1 t
and
2 AuthOrize the City Engmeer to Issue any necessary change orders to complete
add Itlonal work In conformance With the Administrative Instructions on profeSSional
services change orders
Prepared by CraIg PerkinS, DIrector of EnVIronmental & Public Works Mgt
Renee Cowhlg, Maintenance Manager
Anthony Antlch, P E , City Engineer
Lorne Brown, ASSOCiate CIVil Engineer
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