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City Council Meeting July 14, 1998 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Award of Contract for the Installation of New Streetlights at Various
Locations to C T & F , lnc
Introduction
This report recommends that the City Council award a contract for the installatIon of new
streetlIghts to C T & F , Inc. the lowest responsIble bIdder. In the amount of $175,530
on the following streets
23rd Street - from Arizona Avenue to WilshIre Boulevard
29th Street - from Ocean Park Boulevard to Pearl Street
Lincoln Boulevard - from Montana Avenue to Alta Avenue
Princeton Street - from Wilshire Boulevard to Washington Avenue
Prospect Avenue - from Manne Street to the end of street (dead end)
Yale Street - from Montana Avenue to Washmgton Avenue
Backqround
In accordance With Santa Monica MunicIpal Code 9704860. whenever 60% of the
occupants of the residential units In any area petitIOn the City Council to Institute
proceedings for residential streetllghtlng, the City CouncIl shall Institute those proceedmgs
under the Improvement Act of 1911 to provide residential streethghtmg to the area
In 1995 and 1996. successful petitions (those With greater than 60% support) were
received from residents on these streets
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JUl ,,, 1998
23rd Street - from Arizona Avenue to Wilshire Boulevard
29th Street - from Ocean Park Boulevard to Pearl Street
Lincoln Boulevard - from Montana Avenue to Alta Avenue
Princeton Street - from Wilshire Boulevard to Washington Avenue
Prospect Avenue - from Manne Street to the end of street (dead end)
Yale Street - from Montana Avenue to Washington Avenue
Rent Control staff has reviewed these petitions and determined that they conform with
Rent Control Regulations for pass-through of assessments to tenants On Apnl14, 1998,
the City Council accepted the certified results of the streetlight assessment election,
approved the formation of the streetlight assessment election, and ordered the work to
begm
DISCUSSion
The Notice InViting Bids was published In Los Angeles Times on May 30, 1998 and June
1. 1998 A Notice InViting Bids, along With the plans and specificatIons, were also
submitted to four (4) construction Journals and were sent to SIX (6) women/mmorlty
bUSiness enterpnse (WMBE) aSsociations Bid packages were requested by ten
contractors The City Clerk's Office received four sealed bids, which were read aloud on
June 22. 1998, by the Deputy City Clerk The base bid results were as follows
1 C T & F , Incorporated $ 175,73000
2 Paul Gardner Corporation $ 188,78400
3 L A Signal, Incorporated $ 220,000 00
4 California Electrical Services $ 237,870 00
City Engmeer's EstImate $ 250,000 00
The lowest bidder. C T & F , Inc, supplied the City With the names of recent Similar
projects City staff contacted representatives of the City of Los Angeles, the County of Los
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Angeles. Caltrans, Culver City, and the City of Glendale C T & F, lnc I successfully
completed projects Include streetllghtmg on Jefferson Boulevard (City of Los Angeles),
traffic signal modifications on Wilshire Boulevard (City of Los Angeles), traffic signal
modIficatIons on Huntington Drive (County of Los Angeles), streethghtmg on the 210
Freeway (Caltrans), the Smart Corndor Extension (City of Culver City), and streetllghtlng
on Colorado Street (City of Glendale) All references reported that the Contractor's work
was very good C T & F has also completed several projects for the City of Santa MOnica
mcludmg the Smart Corndor ExtensIon. Downtown Circulation Modifications, and many
traffic slg nal prOjects Their work for the City has been very good The State Contractors'
License Board verified that the Contractor's license IS current, active, and I n good
stand Ing
BUDGET/FINANCIAL IMPACT
The funds required for thiS project are as follows
Bid Amount $ 175,530
ContIngency (20%) $ 35,106
Total Contract $ 210,636
Incidental Expenses *(estlmated) $ 52,659
Total Project Costs $ 263,295
"'IncIdental expenses mclude staff time for engmeermg surveys. desIgn, publIC notIficatIons,
administration of the assessment dlstnct, advertisements, construction management, and
Inspections
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The Clty's share of the project IS $144,812 25 Funding for the City portion of the project
IS available In account 01-770-453-20094-8905-99155 for $111,95400, and account 01-
770-453-20095-8905-99155 for $ 32,858 25
The remaining costs for the project In the amount of $118,48275 Will be paid through the
property owner assessments Assessments Will be paid upon completion of the work and
Will be held In Trust Account Number 80-000-000-00000-9750-04289 pending payment to
the Contractor Bonds are Issued for any unpaid assessments Bond proceeds are paid
to the Contractor or assignee, and the property owner(s) then reimburse the bond holder(s)
over time
Federal Community Development Block Grant (CDBG) funds may be avaIlable to assIst
low-to-moderate Income households with the costs of the streetlight assessment In
accordance with City polley. non-profit organizations which receive a welfare exemption
from the Los Angeles County Tax Assessor shall be exempt from thiS assessment
gECOMMENDA TION
Staff recommends that the City CounCil
1 Award a contract for the installation of new streetlights at various locations to C T
& F . Inc , the lowest responsible bidder, In the amount of $175,530,
2 AuthOrize the City Engineer to Issue any necessary change orders to complete
additIOnal work In conformance With the AdmInistrative Instructions on change
orders. and
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3 Approve the expenditure offunds described In the BudgetlFlnanclallmpact section
above
Prepared by Craig Perkms, Director of Environmental and Public Works Management
Anthony Antlch. P E , City Engineer
Tim Joyce, P E , CIVil Engmeer
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