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Council Meeting July 14, 1998 Santa MOnica, California
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TO Mayor and City Council
FROM City Staff ,
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute a
Purchase Order with Motorola, J nc to ProVide an Annual Maintenance
Agreement for Repair of Motorola Communication EqUipment and Notify
Council of an Exception to Resolution No 8966(CCS)
Introduction
This report recommends award of a purchase order to Motorola, Inc to proVide an annual
maintenance agreement for repaIr of Motorola commUnication equipment for the Polrce
Department In the total amount of $87,000, including applrcable sales tax
Backaround
Motorola, Inc IS the manufacturer and maintenance service provider for various
commUnication equipment used by various City departments Independent Motorola
authOrized repair service proViders do not support Motorola commUnication base stations
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and other highly speCIalized equipment used by the City Due to the sensitive and
speclalrzed nature of the CIty-owned Motorola communication equIpment which Includes
public safety systems, staff recommends contracting directly With Motorola to maintain and
repair thiS equipment All parts required to repair Motorola equipment are manufactured
by Motorola
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JUl '" 1998
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Ordmance Number 1743 (CCS), Section 5, paragraph 224080 of the Santa MOnica
MUnicipal Code allows exception to competitive blddmg when Items or services are
purchased from a sole source manufacturer
On November 28, 1995, Council adopted Resolution No 8966 (CCS) "Establishing a
Policy for the City of Santa MOnica Prohibiting Contracts for Personal Services and
Purchase of Commodities from Companies Domg Busmess In or With Myanmar (Burma) "
ThiS policy allows the Crty Manager to approve an exception when It IS m the Interest of
public health, safety or welfare and the service or commodity cannot be reasonably
obtained from any other source The City Manager has approved thiS purchase as an
exception to Resolution No 8966 (CCS)
Staff has evaluated the quote submitted by Motorola, Inc and finds that It meets City
specifications
BudgetlFlnanclallmpact
Fiscal Year 1998-1999 appropnatlon authority for thiS purchase IS In the Administrative
Services DIVIsion, Police Department, account number 01-300-304-00000-3312-00000
Recommendation
It IS recommended that the City Manager be authorized to negotiate and execute a
contract with Motorola, Inc to proVide an annual maintenance agreement for repairs of
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Motorola communicatIon eqUipment In the total amount of $87,00000, including applicable
sales tax
Prepared By Pam Wortham, Purchasing Agent
Brenda Reed I Buyer
Greg McElveen, Procurement Specialist
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