SR-6E (51)
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COUNCIL MEETING July 14,1998 Santa MOnica, California
TO Mayor and City CouncIl
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
a Professional Services Contract In an amount not to exceed $403,56000
for Plan Check services and for Intenm Bu Ildmg OffiCial services reqUired
by the BUlldmg and Safety DIVISIon
INTRODUCTION
ThiS staff report recommends that the City Council authOrize the City Manager to negotiate
and execute a contract With Wllldan Associates In an amount not to exceed $403,560 00
to provide plan check services and Interim BUilding OffiCial services tor the BUilding and
Safety DIVISion
BACKGROUND
The regional Increase In bUlldmg construction activity continues to Impact the BUilding and
Safety DIVISion The number and scope of plan checks for FY 97/98 exceeded estimates
for that time period and Indications are that thiS trend Will continue Into FY 98/99 In FY
96/97 the BUilding Permit valuation for the City was $63 5 million, In FY 97/98 the amount
mcreased to $190 mllhon In order to manage the additional plan check workload and
mamtaln acceptable levels ot service to the public, It IS necessary to contract for assistance
With plan check services
In addition to the Increased work load. the City experienced the unfortunate loss of the
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BUilding Official Prior to the loss, Wllldan was providing Intenm BUilding OffiCial services
which were to end as of July 13, 1998 In order to manage the DIVISion and prOVide
technical expertise, Wllldan ASSOCiates will continue to proVide thIS service until a
permanent replacement IS hired
CONSULTANT SELECTION
Three proposals were obtained from firms specializing In plan check services to
mu n ICI palltles ICBO Plan ReView Services, Melad and ASSOCiates, and Wllldan
ASSOCiates Wllldan has been serving the Plannrng and Communrty Development
Department In thiS capacity for the last fiscal year Based on the estimates proVided by the
three firms, Wllldan ASSOCiates continues to offer the City the lowest rate for plan check
services and proVided excellent service dUring their tenure In FY 1997-1998
Three firms were also contacted In April to proVide Intenm BUilding OffiCial services while
the BUilding OffiCial was on vacation Those bids determmed that Wllldan was the most
experienced and cost effective for the City Those bids were relied upon for the
continuation of the service
BUDGET FINANCIAL IMPACT
Budget authority for the plan check services are available In Account #01-210-321-00000-
5506-00000 Expenditure for the mterlm BUilding OffiCial services Will be charged to
account 01-210-321-00000-1100-00000, where salary for the vacant posItion has been
budgeted
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RECOMMENDA lION
It IS recommended that the City Council authorize the City Manager to negotiate and
execute a contract with Wllldan Associates In an amount not to exceed $403,560 00
Prepared by Suzanne Frick, Director, Planning and Community Development
Dale Eunson, Permit and Project Analyst
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