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SR-6D (45) Ct7tirzuj -:f: 1Z 88 ees wV tlAtJ cItM1f()(dfft it; Ctrnfracr JUl 11t lIB #6Sl(3Ces F \PCD\Share\lIncmlch msw Santa MOnica, California Council meeting July 14, 1998 To Mayor and City Council From City Staff Subject Recommendation to Authonze the City Manager to Negotiate and Execute an Agreement With Caltrans for the Installation of a TraffiC Signal at the Intersection of Lincoln Boulevard and Michigan Avenue Introduction ThiS report requests that the City Council authonze the City Manager to negotiate and execute an agreement for the installation of a traffiC signal at the Intersection of Lincoln Boulevard and Michigan Avenue The recommendations Include the execution of a cooperative agreement With Caltrans and a change order to Contract No 6543 (CCS) With C T & F I Inc DISCUSSion The City has received requests for the Installation of a traffiC Signal at the intersection of Lincoln Boulevard and Michigan Avenue from residents, parents, and the Santa MOnlca- Mallbu Umfled School Dlstnct ThiS Intersection IS heaVily used by pedestnans and vehicles traveling to and from Santa MOnica High School Lincoln Boulevard IS a State Highway, and the requests were referred to Caltrans for their conSIderation After conducting a traffic englneenng Investigation, Caltrans has recommended the installation - 1 - (op JUL 1 It I9B of a traffic signal at the Intersection and scheduled the work for Spring 1999 City staff would prefer that the signal be Installed prior to the start of the 1998/99 school year Therefore, In diSCUSSions with Caltrans, It has been determined that the City should be the "lead agency" for the design and construction of the traffic signal In this way, It may be possible to complete the Installation by the start of school In early September Caltrans has prepared a Cooperative Agreement which has been approved as to form by the City Attorney This agreement designates the City as the lead agency and sets forth shared costs to be borne by the State and the City Generally, the parties share equally In the costs of design, construction and Inspection The State IS responsible for Lincoln Boulevard, a state highway and one-half of the Intersection, and the City IS responsible for Michigan Avenue, a cIty street and one-half of the intersection As part of the Installation of the Signal, the State has also required other modIfications to Lincoln Boulevard These modifications Include the Installation of a new overhead freeway directional sign between Michigan and OlympiC, and some minor striping and lighting modifications The cost of these modifications Will be pard by Caltrans, no City funds Will be used The total project cost IS estimated at $253,000 However, It IS anticipated that actual costs Will be less ThiS estimate Includes the cost of deSIgn engineering, construction, and - 2 - construction engineering The State's share, Including additional State related activities, IS $159,500 and the City's share IS $93,500 The design of the traffic signal IS nearly complete and will cost an estimated $25,000 To construct the traffic sIgnal In a timely manner, staff recommends the CounCil authorize the CIty Manager to negotiate and execute a change order In the amount of $150,000 (the actual bid cost for construction only), including $25,000 for contingencies, to Contract # 6543(CCS), with C T & F line This firm has satisfactorily completed several City projects, and IS currently the contractor on several other City projects, including the SMART COrridor and the downtown Circulation changes It IS estimated inspectIon costs may be $25,000 It IS anticipated the construction would begin by the end of July and be completed In the beglnnmg of September 1998 Buds:1etlFlscallmpact The constructIon of thiS project Will be funded from CIP account #01-770-415-20099-8900- 99408 (Lincoln/Michigan Traffic Signal) In addition, the State's payment of $192,500 for their share of the costs should be budgeted at revenue account #01-21 0-415-00000-0041- 10000 - 3 - Recommendation It IS recommended the City Council 1 Authorize the City Manager to negotiate and execute a Cooperative Agreement with the State of California, Department of Transportation (Caltrans) for the installation of a traffic sIgnal and related work at the intersection of Lincoln Boulevard and Michigan Avenue, and, 2 Authorize the City Manager to negotiate and execute a change order In the amount of $150,000 to Contract No 6543 (CCS) with C T & F , Inc, for the construction of a traffic signal and related work at the intersection of Lincoln Boulevard and Michigan Avenue 3 Direct staff to take budget action as outlined In the staff report Prepared by Suzanne Frick, Director of Planning and Community Development Ron Fuchlwakl, City Parking and Traffic Engineer Jamal Rahlml, Semor Traffic Engineer Frank Barnes, SpeCial Projects Engineer (hncmlch) - 4 -