SR-6D (42)
6U
PURCH PW BR ES f \finance\purch\strfrpts\srbd2621
Council Meeting April 29, 1997 Santa MOnica, California
APR 2 9 1991
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award BId to FurnIsh and Deliver Four (4) New Street
Legal Turf Trucks (Utility Vehicles), Bid # 2621
Introduction
This report concerns an award of bid to furnish and deliver four new utility vehicles for the
Parks and Sports DIvIsion, Community and Cultural Services Department, In the total
amount of $82,169 44, Including applicable sales tax
Backe round
The Parks and Sports DIvIsion-specified street legal turf trucks (utility vehicles), convertible
CNG, for transportIng small tools, turf renovations, Irrigation repaIrs and landscape
maintenance The vehIcles WIll replace older Units whIch are scheduled for replacement
under the vehicle management program because they reqUire high maintenance and
cannot be legally driven on the streets
A street legal turf truck (utility vehicle) IS required In order for the Units to leave the park
faCIlities to fuel With CNG Purchasmg staff determined that GO-4 vehicles are the only
Units available that are street legal
60 ~
""-
I
- 1 -
-
APR 2 9 1997
In response to pubhshed Notices Inviting Bids (publIshed February 18 and 19, 1997) In
accordance with City specifications, bIds were received and publicly opened and read on
March 11, 1997 Proposal forms were mailed to two (2) vendors and notices were
advertised In accordance with City Charter and Municipal Code provIsIons One proposal
was received as follows
VENDOR AMOUNT
Frankson, Inc $82,16944
Staff Identified two potential vendors When a single bid was received, staff contacted
White Bear Sales to mqulre why they did not bid They responded that they are the sole
manufacturer of the GO-4 utility vehicle and they sell through distributors only Frankson
Inc is the sole distributor in the Southern California area and the only known vendor that
can proVide a street legal turf truck (utility vehIcle) that can be converted to CNG These
Units have been purchased In pnor years for the Parking Enforcement DIVISion and
converted to CNG They have proven to be reliable
Staff has evaluated the bid submitted by Frankson Inc and finds that It meets City
speCifications
- 2 -
The City's reduced emiSSions fuel policy Indicates that these vehicles should be CNG
powered vehIcles They wIll be purchased gasoline powered and converted to
compressed natural gas upon delivery
BudaetlF,nanclallmoact
- .
Fiscal Year 1996-97 appropriation authority for this purchase IS In the CapItal
Improvement Budget, account number 54-710-461-20097-8900-99167, "Fleet Vehicle
Replacement Program"
Recommendation
It IS recommended that the award of Bid #2621 be made to Frankson, Inc In the total
amount of $82,169 44, including applicable sales tax
Prepared By Pam Wortham, Purchasing Agent
Brenda Reed, Buyer
- 3 -