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SR-6E (45) T ~.t"ti7(~" 6E - EPWM CP M RS sm S \sp1623\cc1623 597 MAY 2 7 1997 Council Meeting May 27. 1997 Santa MOnica, California To Mayor and CIty Council From City Staff Subject Recommendation to AuthOrIze the City Manager to Execute an Amendment to Extend Project Deadline of a Grant With the State Water Resources Control Board to Evaluate the Effectiveness of Catch Basin Retrofits for Reducmg Pollutants from Entering the Santa MOnica Bay Introduction ThiS report recommends that the City Council authOrize the City Manager to execute an amendment of Standard Agreement No 5-061-140-0 With the State Water Resources Control Board to extend the completion deadline of the grant funded project to evaluate the effectiveness of catch basin retrofits for reducmg pollutants from entering the Santa MOllica Bay Background The State Water Resources Control Board awarded the City a $100,000 grant to study the different types of catch basm retrofitS/inserts available and determine which catch basins are more effective In capturmg which pollutants under what kind of conditions, e g , different land uses and levels of runoff The catch basin retrofitS/Inserts will be tested In UCLA's laboratory and a prototype catch basin Insert will be designed Funding permitting, the prototype catch basin modification or Insert may be Installed In one of Santa MOnica's catch baSins The City got15 other Cities, agencies, and pnvate firm (Che;ronl t6'Pt: ... MAY 2 7 1997 ~-- , , T - the project with contributions totaling $161,000 The City of Santa Monica IS the lead agency of the project and engmeenng staff act as the project manager The onglnal agreement provided that the final report would be Issued In March, 1997 The proposed amendment would extend the deadline for the report to March, 1998 Three unanticipated events delayed the project First, obtaining consensus on the scope of work by the 15 consortium members with the selected consultant, Woodward-Clyde Consultants. proved difficult The reVISion and addition of tasks consumed several months Second. one key member ofthe consortium withdrew A concerted effort was made to replace the resulting funding loss UltImately, consortIum members Increased their contrrbutlons and Chevron JOined the consortium Finally, further delay occurred because of the lack of rain since February of thiS year One early project task requires the comparison of pollutants from representative local urban runoff sampling sites with published findings of pollutants found In representative common land use m other parts of the country ThiS task will be postponed until the first fall/wmter storm The new project dead line IS not expected to change The State Water Resources Control Board has approved the time extension but requires consent from the Santa Monica City CounCIl Budget/Financial Impact There are no budget or financial Impacts associated with the recommendation contamed m thiS staff report ...... ~ Recommendation Staff recommends that the City Council authorize the City Manager to execute an amendment to Standard Agreement No 5-061-140-0 with the State Water Resources Control Board to extend the catch basin project completion dead lme to March 31, 1998 Prepared by Craig Perkms, Director, Environmental and Public Work Management Tony Antlch, P E , City Engineer Ruta Sklrlus, Sr Administrative Analyst