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APR 1 5 1997
CouncIl Meeting Apn115, 1997 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Award of Contract for Repair of Earthquake Damaged Street lights on
Broadway
Introduction
This report recommends that the City Council award a contract for repair of earthquake-
damaged street lights on Broadway to Paul Gardner Corporation, the lowest responsible
bidder. In the amount of $434,736
Backg round
The 1994 Northndge Earthquake caused severe damage to many of the ornamental street
light poles on Broadway The City conducted a thorough visual inspection and Inventory
of all the street lights on Broadway and determined that 58 of the 113 ornamental street
light poles had suffered longitudinal and circular cracking of the reinforced concrete poles
The City submitted a Damage Assessment Form (OAF) to the Federal Highway
Administration (FHA) to receIve federal assistance for replacing the damaged street light
poles with ornamental deSIgn prestressed concrete poles to better withstand earthquake
loads and replicate the eXisting circa 1922 street light deSign The FHA approved the
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APR 1 5 1997
City's OAF applicatIon In the amount of $476,376 which Included $423,911 of federal funds
(to be administered by CAL TRANS) and $52,465 of matching City funds
DIScussion
A Notice Inviting Bids was published on July 9, 10 and 11, 1996 In The Outlook, as well as
In four construction Journals Bidding documents were sent to SIX (6) women/minority
business enterprise associations Bidding packages were requested by fourteen (14)
contractors The CIty Clerk's office received four (4) sealed bids, which were publicly
opened and read aloud on August 26, 1996 by the Deputy City Clerk
The bid results were as follows
Contractor Streetliaht Conversion
Paul Gardner Corporation $434,736 00
C T & F. Inc 442,141 04
California Electrical Services 476,250 00
Comet Electric 612,40000
The lowest responsIble bidder, Paul Gardner Corporation, supplied the City With nine (9)
references and all references reported that the contractor's work was satisfactory The
State Contractors' License Board venfled that the Contractor's license IS current, active,
and In good standing
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GAL TRANS obligated $423.911 of federal funds (to be admmlstered by CAL TRANS) and
the City received the authorization to award from CAL TRANS on February 27, 1997
BudgetlFmanclallmoact
FUNDS REQUIRED
Contract $434,736
Contingencies 41,640
TOTAL $476,376
Funds are available In the followmg CIP account numbers
Account Number Contract Project Total
Amount Contlnaencv
13-500-402-35395-8820-13006 5387,517 $36,394 $423,911
Streetllghtlng Repairs
01-770-453-20094-8905-99155 47,219 5,246 52,465
New Streetlight Systems
TOTALS $434.736 $41,640 $476,376
The revenue from CAL TRANS for Broadway Streetlights repairs shall be deposited In
revenue account number 13-500-402-00000-0399-10000
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Recommendation
Staff recommends that the City Council
1 Award a contract for repair of earthquake-damaged street lights on Broadway to
Paul Gardner Corporation, the lowest responsible bidder, In the amount of
$434.736,
2 Deposit the $423,911 revenue from CAL TRANS In account 13-500-402-00000-
0399-10000, and
3 Authorize the City Engmeer to Issue any necessary change orders to complete
additIonal work In conformance with the Administrative Instructions on change
orders
Prepared by Craig Perkins. Director of EPWM
Anthony Antlch. P E . City Engineer
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