SR-6E (42)
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APR 0 8 1997
PURCH PW DH rt f \finance\purch\stfrpts\srbd2625
Council Meeting Apn18,1997 Santa Monica, CA
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Computer
Equipment, Bid #2625 and Notify Council of an Exception to Resolution
#8966 (CCS)
I ntrod uctlon
This report concerns award of bid to furnish and deliver computer eqUipment for the
Office of Administrative Services DIvIsion, Pollee Department, In the total amount of
$34,69304, including applicable sales tax The award requires notification of an
exception to Council policy (Resolution #8966-CCS) regarding conducting bUSiness With
firms which do bUSIness m or With Burma
Background
In response to published Notices Invltmg BIds (published February 25 and 26, 1997) to
furnish and deliver computer equipment In accordance With City speCifications, bids
were received and publicly opened and read on March 5, 1997 Proposal forms were
mailed to SIX vendors and notices were advertIsed In accordance With City Charter and
Municipal Code proVISions Five proposals were received as follows
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VENDOR AMOUNT
Data Impressions, Inc $34,693 04
Santa MOnica Systems, Inc (WMBE) $37,16872
Socrates $38,31942
Young MIcro Systems $38,454 11
Computer Works $65,800 85
A Sixth bid was receIved from Compucom but IS non-responsive, as only two of the SIX
required Items were bid Additionally, they were not the low bidder on the two Items
they did quote
Durmg the next 12 months, the Police Department will be replacmg their current
HP3000-based Records Management and Dispatching software systems With PC-based,
client server software systems The new software systems reqUire hardware capable of
running the new systems ThIs purchase wIll, therefore, replace the eXisting pes and
dumb terminals which are not compatible With the new software systems Seventeen
pes will be purchased.
This purchase will also replace five old printers With Hewlett Packard printers which are
more consIstent With the new software systems The City's documents, spreadsheets,
databases and network are specifically formatted for Hewlett Packard printers and
changIng the printer manufacturer would require significant reformatting
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Staff has evaluated the low bid and finds that It meets City specifications
Budget/Financial Impact
Funds are available for this purchase In the City'S Asset Seizure Fund at account
number 21-300-304-00000-8803-00000 The City has received confirmation from the
US Department of Justice that this use of asset seizure funds meets federal gUidelines
Recommendation
It IS recommended that the award of Bid #2625 be made to Data ImpreSSions, Inc In
the total amount of $34,693 04, including applicable tax, as the lowest and most
responSible bidder
Prepared By Pam Wortham, PurchaSing Agent
Diane Howell, Buyer
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