SR-102296-6K
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PURCH PW DH aa f \finance\purch\stfrpts\mlsc veh OCT 2 2 1996
Council Meeting October 22, 1996 Santa MOnica, CA
TO Mayor and City CouncIl
FROM City Staff
SUBJECT Recommendation to FurnIsh and Deliver EIghteen (18) MIscellaneous
Vehicles and Authorize the City Manager to Negotiate and Execute a
Contract with Wondnes Chevrolet
I ntrod uctlon
This concerns award of a contract to Wondnes Chevrolet to furnish and deliver eighteen
(18) vehicles as follows
4 - 1/2 Ton Pickups (BI-FUEL CNG)
2 - 1/2 Ton Pickups 4x4 (GASOLINE)
3 - 1/2 Ton Mini Cargo Van (GASOLINE)
5 - 3/4 Ton Pickups (DEDICATED CNG)
1 - 3/4 Ton Pickup (GASOLINE)
1 - Ton Cab and ChassIs 4x4 (GASOLINE)
1 - 12 Passenger Van (DEDICATED CNG)
1 - One Ton Cargo Van (DEDICATED CNG)
18 Total UnIts
This total amount IS $438,110 90 Includmg applicable sales tax
Background
These vehicles are scheduled for replacement m Fiscal Year 1996/97 as part of the
Fleet Management Prog ram They Will be used by vanous City departments as follows
FOUR 1/2 TON PICKUPS (BI-FUEL CNG) Two of these units are for Airport, one umt
for Street Maintenance, and one umt Water These Units have high maintenance cost
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OCT 2 2 1998
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and are overdue for replacement The bl-fuel Unit was selected to expedite delivery
(December '96)
TWO 1/2 TON 4x4 PICKUPS (GAS) These Units will be used by Beach Maintenance
4x4 Units are needed to drive on the sand No CNG powered vehicles are available
THREE MINI CARGO VANS (GAS) These Units will be used by Industrial Waste, Traffic
Operations, and Water Due to the need for maneuverability and safe storage for
expensIve electrOnic equIpment, pamt, and maps, minI cargo vans SUIt the operational
needs best No CNG powered vehicles are available
ONE 3/4 TON PICKUP (GAS) This umt will be used In the Park Mamtenance operation
It must be gas powered to accommodate the dump body, which will be added after
delivery
FIVE 3/4 TON PICKUPS (DEDICATED CNG) One umt each will be used In the Water
Department for day to day field service, Street Sweeping, and Traffic Operations Two
umts will be used for custodial staff In the Parks and Sports DIVISion
ONE 1 TON CAB AND CHASSIS 4X4 (GAS) ThiS Unit Will be used by Water Treatment
at Job Sites, Including the beach area ThiS Unit IS not available In CNG A utility body
with crane Will be added after delivery
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ONE 12 PASSENGER VAN (DEDICATED CNG) One 12 passenger van IS to be used
by Community and Senior Programs for the Sports and Seniors' program
ONE 1 TON CARGO VAN (DEDICATED CNG) ThiS van Will be used In the Electrical
DIVIsion for field staff
Staff recommends that these vehicles be purchased from Wondnes Chevrolet under the
cooperative purchaSing provIsions of the County of Los Angeles Contract Numbers
PS41431, PS42867, PS42736, and County of Orange contract numbers 434461
(PC296P9600000758),436720(PC115P9600000919)
Staff has evaluated the County of Los Angeles and the County of Orange procurement
processes The contracts and procurement processes meet the City's cntena for JOint
purchaSing under the provISion of Section 2 24 080 of the City MUnicipal Code
Budget/Financial Impact
Fiscal year 1996-97 appropriation authOrity for sixteen (16) of these vehicles IS In the
Capital Improvement Budget account number 54-710-461-20097 -8900-99167, "Fleet
Vehicle Replacement Program - All Funds" In the amount of $388,246 62
Purchase of two vehicles for Parks and Sports DIVISion, Community and Cultural
Services Department are currently budgeted In account #01-400-511-00000-8806-
00000, In the amount of $49,864 28 The follOWing technical budget adjustments are
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required to transfer the necessary budget authority to the newly established Vehicle
Management Fund
Account Involved Budget Change
01-400-511-00000-8806-00000
(PARKS & SPORTS DIV MOTOR VEHICES ACCT ) $(56,000)
01-710-461-20097 -8900-99167
(Gen'l Fund Contribution to Vehicle Mgmt Fd) 56,000
54-710-461-20097 -8900-99167
(VEHICLE MGMT FUND VEHICLE REPL PROG ACCT) 56,000
54-500-461-00000-0576-10000
(VEHICLE MGMT -REPLACEMENT/REVENUE) 56,000
Recommendation
It IS recommended that the City Manager be authorized to negotiate and execute a
contract with Wondnes Chevrolet In the total amount of $438,11090, including
apphcable sales tax and that the above desCribed technical budget changes be
approved
Prepared By Pam Wortham, PurchaSing Agent
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