SR-102296-6J
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PURCH PW br f \finance\purch\stfrpts\srbobcat
Council Meeting October 22, 1996 Santa MOnica, CA
TO Mayor and CIty Council
FROM City Staff
SUBJECT Recommendation to Furmsh and Deliver One (1) New Bobcat Loader with
Trailer and Attachments and Authorize the City Manager to Negotiate and
Execute a Contract with Melroe Company
I ntrod uctlon
ThiS report concerns award of a contract to furnish and deliver one (1) new Bobcat
Loader with trailer and attachments for the Street Maintenance DIVISion, Environmental
and Public Works Management Department, In the total amount of $67,084 69, Including
applicable sales tax.
Backqround
Staff recommends that thiS vehicle be purchased under the cooperative purchasing
provIsions of the General Services Administration, Federal Supply Service contract
Number GS-30F-1015D awarded to Melroe Company for the penod October 1, 1995
through September 3D, 2000 Staff has evaluated Federal Supply Service Contract
GS30F-1 0151 0 and the associated procurement process The contract process meets
the City's criteria for JOint purchasing
The vehicle Will be used for tree root pruning and asphalt/concrete repairs The
purchase of thiS diesel-powered loader With trailer IS consistent With the City's reduced
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OCT 2 2 1996
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emiSSions fuel policy This IS a specialty vehicle and cannot be configured to accept a
reduced emiSSions fuel system
This purchase IS consistent with the provIsions of Ordinance Number 1743 (CCS)
Section 5, paragraph 2 24 080 (2) of the City of Santa Monica MUnicipal Code which
allows exception to competitive blddmg when competitive bid procedures have already
been utilized
Budget/FinancIal Impact
Sufficient Fiscal Year 1996-97 appropnatlon authonty for thiS purchase IS currently
budgeted In the Street Mamtenance DIVIsion, Environmental and Public Works
Management Department, account number 01-500-421-00000-4414-00000 Smce thiS
new loader would become part of the City'S vehicle fleet, the follOWing technical budget
changes are needed to record the loader's purchase appropriately
Accounts Involved Budget Chan~e
01-500-421-00000-4414-00000
(Street Malnt DIV Street/Road Mat'ls Acct ) $(67,085)
01-710-461-00000-8900-99167
(Gen'l Fund Contribution to Vehicle Mgmt Fd) 67,085
54-710-461-00000-8900-99167
(Vehicle Mgmt Fund Vehicle Repl Prog Acct) 67,085
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54-500-461-00000-0576-10000 67,085
(Vehicle Mgmt Fd Vehicle Replacement Revenue)
Recommendation
It IS recommended that the City Manager be authorized to negotiate and execute a
contract with Melroe Company In the total amount of $67,084 69, Including applicable
sales tax and that the above descnbed technical budget changes be approved
Prepared By Pam Wortham, Purchasmg Agent
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