SR-112696-6KPURCH PW BR•sdlf•tfinancetpurchistn`rptstsrbd2604
Council Meeting November 26, 199fi
TO Mayor and City Council
FROM City Staff
Annual Maintenance Cost
(Labor, Equipment, Materials, tax included)
SUBJECT Recommendation to Award Bid to Provide Labor Materials and
Equipment to Repair and Paint Pool at Santa Monica College, Bid
#2604
lntroduct~on
This report concerns an award of bid to provide labor, materials and equipment to
repair and paint the pool at Santa Monica College, m the total amount of $27,662 50,
including applicable sales tax and two one-year renewal options
Background
In response to published Notices Inviting Bids ~pubhshed November 13 and 14, 1996)
to provide labor, materials and equipment to repair and paint the pool at Santa
Monica College ~n accordance with City specifications, bids were received and
publicly opened and read on November 2Q, 1996 Proposal forms were mailed to
seven (7) vendors and notices were advertised ~n accordance with City Charter and
Municipal Code provisions Three proposals were received as follows
Vendor
ATR Enterprises
Apollo Pool ServECe
Top Trowell -Ewell Construction
Santa Monica, C,alifo
NOV 2 6 ~6
$27,662 54
$3fi, 347 00
$57,270 00
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NOirr 2 6 X996
ACCOUNTS INVOLVED
25-7fi0-671-20096-8900-99319
(Service Truck Replacemen#)
25-7fi0-671-20096-8900-99316
{Forklift Replacement)
BUDGET CHANGE
25-7C0-461-20097-8900-99167
(Water Fund Contribution to Vehicle Management Fund)
54-71 Q-461-20097-$900-991 fi7
(Vehicle Management Fund Vehicle Repl Prog-Acct )
54-500-461-00000-0576-10000
(Vehicle Mangement Fund Vehicle Repl Rev Account}
Recommendation
$(1,280 00)
$(47,000 00)
48,280 00
48,280 00
48,280 00
It is recommended that Council reject the bid submitted by Pacific Coast Forklift as
non-responsive and award of Bid #259$ be made to YalelChase Material Handling m
the total amount of $48,279 50, ~ncfuding applicable sales tax, as the most
responsible bidder and that the above described technical budget changes be
approved
Prepared By Pam Wortham, Purchasting Agent
Brenda Reed, Buyer
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The forklift will be used by the Water Division to move and load pallets of cement,
pipes and fitting for water Imes, meters, and covers
The low bid submitted by Pacific Coast Forklift does not meet City specifications
because they do not offer a forklift that has a tow hitch attachment to tow it from the
City Yard tv various tob sites, as required m City specifications
Without that feature, this forklift would have to be placed on a flatbed trailer that has
a tow hitch attachment to connect it to City trucks Staff has evaluated the bid
submitted by YalelChase Material Handling and finds that it meets City specifications
The purchase of thES CNG powered vehicle is consistent with the City's reduced
emission fuel policy
Budget/Financial Impact
Sufficient fiscal year 1996-97 appropriation authority for this purchase is currently
budgeted in the Capital Improvement Budget, account number 25-760-671-20096-
8900-99316 "Forklift Replacement" m the amount of $47,000 and account number 25-
760-671-20096-8900-99319 "Service Truck Replacement" in the amount of $1,279 50
Since this new forklift would become part of the City's vehicle fleet, the following
technical budget changes are needed to record the forklift's purchase appropriately
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