SR-102296-6F
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PURCH PW DH aa g \finance\purch\stfrpts\srmotoro OCT 2 2 1996
Council Meeting October 22, 1996 Santa MOnica, CA
TO Mayor and CIty Council
FROM City Staff
SUBJECT RecommendatIon to ProvIde MaIntenance and RepaIrs to Motorola
Communication Equipment and to Authorize the City Manager to Negotiate
and Execute a Contract with Motorola and Notify Council of an Exception
to Resolution #8966 (CCS)
Introduction
This report concerns award of contract to Motorola to proVide maintenance and repairs
to Motorola commUnication equipment for the Support Service DIVISion, Fire
Department, the Maintenance DIVISion, Transportation Department, and the Office of
Administrative Services DIVISion, Police Department Combined estimated annual
expenditure IS $120,00000 ThiS award requires that the City Manager prOVide
notification of an exception to Council policy (Resolution #8966-CCS) regarding
conducting of business In Burma
Back~round
Motorola IS the manufacturer of various commUnication devices used by the City'S Fire,
Transportation and Police Departments They also maintain and repair thiS eqUipment
Motorola's Independent, factory authOrized repair faCIlities generally specialize In low-
end equipment, Ie, hand-held portable phones, walkie-talkIes, etc and do not support
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OCT 2 2 1996
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communication base stations and other hIghly specialized equipment used by the City
All parts required to repair Motorola equipment are manufactued by Motorola and
technicians employed by mdependent repair facilities receive their training and are
certified by Motorola
Ordmance Number 1743 (CCS), SectIon 5, paragraph 224080 of the Santa MOnica
MUnicipal Code allows exceptIon to competitive bidding when Items or services are
purchased from a sole source manufacturer Due to the sensitive and specialized
nature of the communIcatIon eqUIpment used by the CIty, whIch Includes public safety
systems, staff recommends that Motorola malntam and repair the City's Motorola
equipment
On November 28, 1995, Council adopted Resolution No 8966 (CCS) "Establishing a
Policy for the City of Santa MOnica Prohlbltmg Contracts for Personal Services and
Purchase of Commodities from Companies DOing Business In or With Myanmar
(Burma)" This polley allows the City Manager to approve an exceptIon when It IS m the
Interest of public health, safety or welfare and the service or commodity cannot be
reasonably obtained from any other source The City Manager has approved thIS
purchase as an exception to Resolution No 8966 (CCS)
Staff has evaluated the quote and finds that It meets City specifications
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BudqetlFlnanclal Impact
Fiscal Year 1996/97 appropriation authority for this purchase IS In the Support Services
DIvIsion, Fire Department, account number 01-310-316-00000-3312-00000 In the
amount of $29,00000, the Maintenance DIvIsion, Transportation Department, account
number 41~600-657-00000-5501-25315 In the amount of $26,00000 and the Office of
Admlnlstratfve Services DIvIsIon, Police Department, account number 01-300-304-
00000-3312 In the amount of $65,000 00
Recommendation
It IS recommended that the City Manager be authorized to negotiate and execute a
contract with Motorola to prOVide maintenance and repaIrs to Motorola communication
eqUipment In the total amount of $120,00000
Prepared By Pam Wortham, Purchasing Agent
Diane Howell, Buyer
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