SR-111296-6E
6E
PURCH PW DH sd g \finance\purch\strfrpts\srbd2599
Council Meeting November 12, 1996 Santa MOnica, California
NOV 1 2 1996
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver (15) New and Unused
1997 Ford Crown Victoria Police Interceptor Patrol Vehicles, Bid #2599 and
Notify Council of an Exception to Resolution #8966 (eCS)
Introduction
This report concerns an award of bid to furnish and deliver (15) new and unused 1997
Ford Crown Victoria Police Interceptor patrol vehicles for the Office of Administrative
Services DIVISion, Police Department, In the total amount of $319,03440, including
applicable sales tax ThiS award requires notification of an exception to Council policy
(ResolutIon #8966-CCS) regarding conducting business With firms domg busmess In or
With Burma
Backaround
In response to published Notices Inviting Bids (published October 4 and 5, 1996) to furnish
and deliver fifteen (15) new and unused 1997 Ford Crown Victoria Police Interceptor patrol
vehicles m accordance With City specifications, bids were receIved and publicly opened
and read on October 14, 1996 Proposal forms were mailed to sixteen vendors and
notices were advertised In accordance With City Charter and Municipal Code provIsions
SIX proposals were received as follows
- 1 - 6~-'
~
~
-
NOV 1 2 1996
VENDOR UNIT PRICE
Santa Monica Ford $21,26896
Downtown Ford $21,29494
Folsom Lake Ford $21,625.10
Downey Auto Center $21,955 97
Robert H Loud Ford $22,189 09
Crenshaw Motors $22,761 73
Ford IS currently the only manufacturer of a full-sized Pollee package car on the market
since General Motors discontinued the Chevrolet Cap nee The computer and equipment
control consoles used In City patrol vehicles will not fit In a smaller vehicle AddItIonally,
much of the other Police equipment that has been purchased IS specifically made for the
Ford Crown Victoria The City'S current fleet of patrol vehicles IS Ford Crown VictOriaS,
and It IS recommended that future purchases be consistent and compatible with equipment
already In use
The purchase of these gasoline powered vehicles IS consistent with the CIty'S reduced
emiSSion fuel policy
Staff has evaluated the low bid and finds that It meets City specifications
-2-
BudgeUFlnanclallmpact
Fiscal Year 1996-97 appropriation authority for this purchase IS In the Office of
Administrative Services DIvISion, Pollee Department, account number 01-300-304-00000-
8806-00000
Recommendation
It IS recommended that the award of BId #2599 be made to Santa MOnica Ford In the total
amount of $319,03440, including applicable tax, as the lowest and most respol'lslble
bidder
Prepared By Pam Wortham, Purchasing Agent
Diane Howell, Buyer
- 3 -