SR-121796-6M
PURCH PW DH br f\finance\purch\stfrpts\srbd2601
Council Meetmg December 17, 1996
D~7~
Santa Monica, CA
TO Mayor and City Council
FROM: City Staff
SUBJECT Recommendation to Award BId to FurnIsh and DelIver Eleven (11) CNG
Powered (Compressed Natural Gas) Refuse Collection Vehicles, Bid 2601
Introduction
This report concerns award of bId to furnIsh and deliver eleven (11) refuse CNG
powered collection vehicles (eIght 22 cubIC yard automated Side loaders and three 26
cubiC yard front loaders) for the Solid Waste DIvIsion, Environmental and Public Works
Management Department, In the total amount of $1,986,54340 Including applicable
sa les tax
Background
In response to published Notices Inviting Bids (published November 5 and 6, 1996) to
furnish and deliver eight (8) CNG powered 22 cubiC yard automated Side loaders and
three (3) CNG powered 26 cubiC yard front loaders In accordance with City
specifications, bids were received and publicly opened and read on November 20, 1996
Proposal forms were mailed to eight vendors and notices were advertised In accordance
with City Charter and MUniCipal Code prOVIsIons Two proposals were received as
follows
,
6~1
DEe 1 7 1996
- 1 -
8 each -- 22 cubic yd
automated side loaders
(Hell/Rapid Rail body)
3 each -- 26 cubic yd front
loaders (Hell body)
Grand total (all 11 loaders)
CARMENITA
TRUCK CENTER
*$1,410,25504
PACIFIC COAST VOLVO
AND GMC TRUCKS
$1,646,96744
*$ 576,288 36
$ 647,73660
$1,986,54340
$2,294,704 04
*A $1,500 discount has been subtracted from the umt price of each loader Carmemta
Truck Center offered thiS discount If they are awarded all eleven (11) refuse loaders
PaCific Coast Volvo and GMC Trucks did not offer a discount
Currently, over 7,500 single family and 39,000 multi-family umts are serviced per week
The majority of refuse collection vehicles are In excess of ten years old Due to the age
and current condition of the fleet, excessive vehicle down time, overtime and
mamtenance costs have been Incurred These refuse collection vehicles Will be used to
collect reSidential and commercial refuse wIthin the City and transport It to the transfer
station
Staff has evaluated the low bid and finds that It meets City speCifications
Budget/Financial Impact
Fiscal Year 1996-97 appropnatlon authonty for thiS purchase IS In the Capital
Improvement Budget, account number 54-710-461-20097-8900-99167 "Fleet Vehicle
Replacement Program -- All Funds"
- 2 -
Recommendation
It IS recommended that the award of BId #2601 be made to Carmenrta Truck Center In
the total amount of $1,986,54340 Includmg applicable tax, as the lowest and most
responsible bidder
Prepared By Pam Wortham, Purchasmg Agent
Brenda Reed, Buyer
- 3 -