SR-121796-6D
EPWM CP AA RS sm s sp1591\cc1591 sr1 Contract 6580 (CCS~ Jr:]I
Council Meeting December 17, 1996 Santa MOnica, California
DEt 1 7 1996
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Authorize the City Manager to Negotiate and Execute
a Professional Services Contract for Construction Management Services
for the Main LIbrary RepaIrs and Phase! Seismic Strengthening Project
Introduction
This report recommends that the City Council authorize the City Manager to negotiate
and execute a professional services contract for construction management services for
Phase I of the seismiC repairs and strengthening at the Santa MOnica Main Library to
eM! Englneenng Consultants In an amount not to exceed fifty nine thousand dollars
($59,000)
Background
On November 12. 1996, the Crty Councrl awarded a contract for the repaIr of damage
caused by the Northndge Earthquake and the construction of Phase I of the seismiC
strengthenmg of the Santa MOnica Mam Library to Alpme Construction & Electric
Corporation In conjunction wIth the construction contract. inspection and mOnltonng of
the constructIon work (s needed
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,
DEt 1 7 1996
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DISCUSSion
.
A Request for Proposals (RFP) for construction management services was Issued to
three (3) prequallfled firms A committee conslstmg of the Project Manager,
Englneenng Project Specialist and the City Engineer reviewed the proposals and
determmed that Construction Management Inspection (eMI) was the most qualified firm
based on past expenence WJth a project of thIS sIze and cost The Consultant provided
the CIty with three (3) references and all references reported that the Consultant's work
was satisfactory ThiS firm has been employed previously by the City with good results
The State Contractors' licence Board verified that the consultant's license IS current,
actIve, and In good standIng.
BudgetlFrnanclallmpact
The City IS seeking reimbursement for 100% of the earthquake related expenditures
from the Federal Emergency Management Agency (FEMA) and the California Office of
Emergency Services (OES) Currently, the City and FEMA are In dispute over the
eligible scope of work regarding codes and standards In the event that full funding IS
not provided by FEMA, the City IS committed to funding the unrelmbursed portion uSing
funds previously transferred to the Disaster Recovery Fund All non-earthauake-related
work IS fmanced from budgeted City funds.
Funds are available In the fOllowmg Earthquake and C1P account numbers
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Account Number Contract Contmgencles Total
13-500-402-35225-8820-13012 $ 8,560 $ 1,910 $10,470
13-500-402-35225-8820-13005 $36,520 $ 7,290 $43,810
01-710-613-20095-8900-99492 3,920 800 4,720
Total $49.000 $10,000 $59,000
Recommendation
Staff recommends that the City Council
1 Authorize the City Manager to negotiate and execute a contract with CMI
Englneenng Consultants for construction management services In an amount not
to exceed 559,000, and
2 Authorize the City Engineer to Issue any necessary change orders to complete
additional work In conformance with the AdminIstrative Instructions on
profeSSional services change orders
Prepared by. CraIg Perkins, DIrector of EnvIronmental & Public Works Mgmt
Anthony Antlch, P E , City Engmeer
W,nr Allard, CIty Llbranan
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