SR-6E (36)
-
PURCH PW DH sd f \finance\purch\strfrpts\srbd2603 6E
Council Meetmg January 14, 1997 Santa MOnica, California
JAN 1 4 fBf
TO Mayor and City CounCil
FROM City Staff
SUBJECT Recommendation to Award Bid to Furnish and Deliver Four (4) New and
Unused 1997 Ford Crown VictOria Police Interceptor-Type Detective
Vehicles, Bid #2603 and Notify CounCil of an Exception to Resolution #8966
(CCS)
Introduction
ThiS report concerns an award of bid to furnish and deliver four (4) new and unused 1997
Ford Crown VictOria Pohce Interceptor-type detective vehicles for the OffIce of Criminal
Investigations DIVISion, Police Department, m the total amount of $84,85934, mcludmg
applicable sales tax The award requires notification of an exception to CounCil policy
(Resolution #8966-CCS) regardmg conducting business With firms which do business In or
With Burma.
Backaround
In response to published Notices Invltmg Bids (published November 5 and 6, 1996) to
furnish and deliver four (4) new and unused 1997 Ford Crown Victoria Police Interceptor-
type detective vehicles In accordance With City specifications, bids were receIved and
publicly opened and read on November 15, 1996 Proposal forms were mailed to sixteen
vendors and notices were advertised In accordance With City Charter and MUniCipal Code
proVIsions Seven proposals were received as follows
- 1 - 6E
JAN f 4 _
VENDOR UNIT PRICE
Santa MOnica Ford $19,59800
Folsom Lake Ford $19,79800
Galpin Ford $19,910,15
Fuller Ford $20,20700
Downey Auto Center $20,21939
Robert H Loud Ford $20.36000
Crenshaw Motors $21,198 58
These vehicles Will be replacing detective vehicles with excessive mileage whIch are no
longer cost effective to repair
Detective vehicles are typically put Into servIce by taking an older police Interceptor-type
sedan out of service while It has relatively low miles and IS stili In mechanically sound
conditIon The police sedans are stnpped of some eqUipment and markings and are
repainted a solid color. Due to the replacement of a Significant number of police sedans
over the last three years, there IS no longer the availability of older police sedans to take
out of service to be converted Into detective vehicles, thus the need for new detective
vehicles
These detective vehicles are eqUipped With red lights, siren and on-board computer
equipment Further, although their pnmary function does not Involve responding to routme
police calls, there IS a need for these vehicles to be of the Interceptor-type In the event
they are needed to respond In emergency situations Interceptor-type vehicles have
features which are not available on regular sedans such as heavy duty police suspenSion,
heavy duty Vinyl floor coverings rather than carpeting, power door locks for operation by a
- 2 -
-----
single person, non-operational door handles In prisoner area, speed rated police pursUit
tires, cloth bucket seats In front and special vinyl prisoner bench seat In back, heavy duty
battery, factory Installed dual spot lamps on dnver and passenger Sides and heavy duty
Silicone radiator and cooling system hoses
Ford IS currently the only manufacturer of a full-Sized Police package Interceptor-type car
on the market since General Motors discontinued the Chevrolet Caprice The computer
and eqUipment control consoles used In the City detective vehicles Will not fit In a smaller
vehicle Additionally, much of the other Police equipment that has been purchased IS
specifically made for the Ford Crown VictOria The City'S current fleet of detective vehicles
IS primarily Ford Crown Vlctonas, and It IS recommended that future purchases be
consIstent and compatible With equipment already In use
The purchase of these gasoline powered vehicles IS consistent With the City'S reduced
emission fuel policy
Staff has evaluated the low bid and finds that It meets City speCifications
BudaeVFlnanclallmoact
- -
Fiscal Year 1996-97 appropriation authOrity for thiS purchase IS In the Office of Criminal
Investigations DIVISion, Police Department, account number 01-300-307-00000-8806-00000
- 3 -
~
- -- - --- --- ---- - --
RecommendatIon
It IS recommended that the award of Bid #2603 be made to Santa MOnica Ford In the total
amount of $84,859 34, Includmg applicable tax, as the lowest responsible bidder
Prepared By Pam Wortham, Purchasmg Agent
Diane Howell, Buyer
-4-
~