SR-6N (9)
CCS.CSP KK F ICCSADMNISHAREISTAFFREPIRECSTFRP WPD
City Council Meeting January 28, 1997
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Santa MOnica, California JAN 2 8 199
TO
Mayor and City Council
FROM
City Staff
SUBJECT
Recommendation to Authorize the City Manager to Negotiate and Execute a
Contract With Sierra Digital, Inc for a Recreation Computer Software System
INTRODUCTION
This report recommends that the City CounCil authOrize the City Manager to negotiate arid execute
a contract With Sierra Digital, Inc for an automated recreation computer software system ThiS
system will replace and expand on the City's current system
BACKGROUND
The City's current recreation software system IS an outdated DOS program Incapable of meeting
current needs of the Department of Community and Cultural ServIces The current vendor IS
Incapable of prOViding a fully networked system which IS Vital to Improve mterdlvlslonal
commuOlcatlOn, enhance customer service and accurately prOVide statistical and fmanclal records
Due to difficulties With the current vendor's faCility reservation program and ItS poor record of
customer serVice, the Department has researched a range of options for an enhanced system that
can 1) reserve meeting rooms at 11 bUildings, 2 pools, 10 fields and 31 tennis courts, 2) proVide
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DISCUSSION
A technology committee was established consisting of Department personnel and two members
of the Recreation and Park Commission WIth assistance from the InformatIon Systems DIvIsIon,
software systems of four companies were revIewed wIth two bemg selected for further
conSideration and demonstrations
Customers were contacted and surveyed as to theIr
experiences and satisfaction with each system. RecWare by SIerra Digital was selected as the
vendor wIth the system that best fIt speCifications and reqUirements
The Department will be purchasing the followmg modules from RecWare by Sierra Digital ActIVity
RegIstration, FacIlity ReservatIons, League Scheduling and Touch Tone RegIstration RecWare will
deliver and Install the software for the system Trammg of City staff WIll be provided by RecWare
In Santa MOnica RecWare wIll transfer data from our current software system to their system and
assist City staff 10 the confIguration of the software to meet our registratIOn and reservatIon
requirements The new system will be operational by Apnl, 1997
BUDGET/FINAJIICIAL IMPACT
The cost of the system IS $33,000 which IS budgeted at account #01-400-262-00000-8803-
00000 No additional appropnatlons are needed
RECOMMENDA liON
for the purcha It IS recommended that Council authonze the City Manager to negotIate and execute
a contract WIth Sierra DigItal, lnc se of an automated recreation software system for $33,000
Prepared by Barbara Stmchfleld, Actmg Director
Kathy Kucharski, Community and Senior Programs Manager
Department of Community and Cultural ServIces
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