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Council Meeting January 28. 1997 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Authonze the City Manager to Negotiate and Execute
a Professional Services Contract with CH2M HIli for the Design of a Dry
Weather Runoff Reclamation FaCIlity for the Pier and Plco-Kenter Storm
Drains and Request that the City Council Appropriate an Additional
$129.039 from the Wastewater Fund Balance Into the Strom Drain Treatment
Plant Design Account
INTRODUCTION
This report recommends that the City Council authorize the City Manager to negotiate and
execute a profeSSional services contract with CH2M HIli for consulting services to design
a dry weather runoff reclamation faCility for the Pier and Plco-Kenter storm drains The
negotiated fees for thiS contract shall not exceed seven hundred fifty thousand dollars
($750,000) ThiS report also requests that the City Council appropriate $129,039 from the
Wastewater Fund Balance to Account No 31-760-661-20093-8900-99304, "Storm Drain
Treatment Plant DeSign," to fund the estimated contract fees reqUired
BACKGROUND
Since 1987, the City has conducted several feaSibility studIes about constructing a faCIlity
for the tre~tment of low flows from the Plco-Kenter and Santa MOnica Pier storm drains
Dry weather runoff caused by Irngatlon, spills, and washing down of paved areas carnes
With It suffiCient run-off pollution (011 and grease, heavy metals, pathogens) to warrant the
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installation of a temporary bypass from the Plco-Kenter and Santa Monica Pier storm
drains to the sanitary sewer lines In cooperation with the City of Los Angeles, a temporary
bypass from the Plco-Kenter storm drain was Installed In 1992 The Installation of a
temporary bypass system for the Pier storm drain IS planned for next year These
temporary diverSions reduce pollution entenng the ocean
The pnmary function of the proposed faCility Will be to treat and reuse the treated water
from the Plco-Kenter and Santa Monrca Pier storm drains for Imgatlon As a state-of-the-
art faCility, It Will proVide environmental. educational, and health benefits The treatment
faCility Will disinfect the storm drain water so that It may be reused for vanous applications
including Irrigation The proposed location for the faCility IS adjacent to the Moss Avenue
Sewage Lift Station located at Appian Way and Moss Avenue Just south of the Pier Bndge
The faCility Will Include a VISitOrs' center and educational exhibits to raise awareness of
runoff pollution and present actions by which thiS pollution can be reduced The high
VISibility of the faCility underscores the Importance of Its aesthetiC charactenstlcs
Therefore. an artist IS Included on the design team
Due to Widespread Interest In the design and construction of a low flow treatment plant In
thiS area, partIal funding for thiS project has been received through the Federallntermodal
Surface Transportation EffiCiency Act (lSTEA) The City's application for funding was
recommended by the Los Angeles County Metropolitan Transportation Authonty (MTA) to
the Californra Transportation CommiSSion (CTC) The CTC approved $1,157,900 In
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funding for the proposed faCIlity In April 1994
The permanent faCIlity Will benefit the City of Los Angeles, County of Los Angeles.
CAL TRANS and the City of Santa Momca, all of which would have flows diverted to the
proposed faCIlity Since the proposed faCIlity Will also treat dry-weather runoff which
originates In the City of Los Angeles. the City of Los Angeles has indicated Its intention to
share In the construction. operation and maintenance costs for the faCility Negotiations
are currently underway
A preliminary engineering report, completed In May, 1996, deemed thiS project as highly
feasible and. through ItS ImplementatIOn, the public, the local economy, and the near shore
environment Will significantly benefit from the reduced discharge of pollutants entering
Santa MOnica Bay The final deSign process Will be completed by December 1997, and
construction of the faCIlity Will commence In 1998 The faCIlity IS projected to begin
operation In early 1999
DISCUSSION
The scope of work. scheduling, and allocation assessment was developed collaboratlvely
by representatives of the four primarily affected departments - EnVironmental and PubliC
Works Management, Resource Management, Planmng and Communrty Development, and
Cultural and Recreational Services A Request for Qualifications for the deSign of the
faCIlity was Issued In March, 1996 Responses were submitted by SIX (6) firms The
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Statements of Qualifications were evaluated by a review committee which Included the
Utilities Manager. the City Engineer, a Senior CIvil Engineer. and a CIvil Engineer Three
engineering firms were shortllsted Through a similar process, a Request for Qualifications
was Issued for public artists In June, 1996 After review by the Arts Commission and
Community and Cultural Services, three artists were shortlisted In July, 1996, the short
listed engineering firms and artists formed three (3) deSign teams to participate In an oral
interview and submit proposals for the deSign of thiS project
The City of Santa Monica review committee interviewed the three firms In September,
1996 After Interviews and Input from the City of Los Angeles staff, the review committee
unanimously recommended the selection of the firm CH2M Hill Their proposal and
qualifications best conform with the requirements of thiS project and their prevIous work
demonstrates their ability and expertise
Due to ItS prominent location near the Pier and CIVIC Center, staff Will begin the schematiC
deSign process by soliCiting the recommendations of City boards and commiSSion
members about deSired aesthetiC components These components Will be Integrated Into
the scope of work proposed by CH2M HIli, Including the 1) deSign of upgrades to the
eXIsting PICO Kenter pump station, 2) deSIgn of the stormwater Influent pipeline from the
PICO Kenter pump station to the treatment Site, 3) deSign of a small pump station In the
VICinity of the pier storm drain to divert flow to the plant Site, 4) deSign of a packaged
treatment plant to remove 011. grease. and other pollutants, and 5) deSign of a skeleton
distribution system of approximately 9,500 feet to Woodlawn Cemetary
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BUDGET/FINANCIAL IMPACT
Funds Required $ 750,000
Funds are available In the follOWing accounts
Description Budget Account Number
Storm Drain Dry Weather $150,000 20-760-661-20095-8900-99304
Treatment FaCility
Stormwater Treatment Plant 195,000 34-760-661-20097-8900-99394
Design
Storm Drain Treatment Plant 180.900 31-760-661-20093-8900-99304
Design
Stormwater System 95,061 34-760-661-20097-8900-99396
Improvement
Subtotal $620,961
The remaining amount reqUIred, $129,039, must be appropnated from the Wastewater
Fund Balance Into Account No 31-760-661-20093-8900-99304, "Stormwater Treatment
Plant Design .,
RECOMMENDATION
Staff recommends that the City Council
1 Authonze the City Manager to negotiate and execute a ProfeSSional Services
Contract With CH2M Hillin an amount not to exceed $750,000 for the design of a
dry weather runoff reclamation faCility,
2 Appropnate $129.039 from the Wastewater Fund Balance to Account No 31-760-
661-20093-8900-99304, "Storm Drain Treatment Plant Design, and,
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3 Authorize the City Engineer to Issue any necessary change orders to complete
additional work In conformance with the Administration Instructions on change
orders
Prepared by Craig Perkins, Director of EnVIronmental & Public Works Management
Anthony Antlch, PE, City Engineer
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