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SR-6L (13) '""'"" .." ("')~ l... EPWM CP AA tJ S \sp1320\deslgn\cc1320d wpd JAN 2 8 199~ Council Meeting January 28. 1997 Santa MOnica, California TO Mayor and City Council FROM City Staff SUBJECT Recommendation to Authonze the City Manager to Negotiate and Execute a Professional Services Contract with CH2M HIli for the Design of a Dry Weather Runoff Reclamation FaCIlity for the Pier and Plco-Kenter Storm Drains and Request that the City Council Appropriate an Additional $129.039 from the Wastewater Fund Balance Into the Strom Drain Treatment Plant Design Account INTRODUCTION This report recommends that the City Council authorize the City Manager to negotiate and execute a profeSSional services contract with CH2M HIli for consulting services to design a dry weather runoff reclamation faCility for the Pier and Plco-Kenter storm drains The negotiated fees for thiS contract shall not exceed seven hundred fifty thousand dollars ($750,000) ThiS report also requests that the City Council appropriate $129,039 from the Wastewater Fund Balance to Account No 31-760-661-20093-8900-99304, "Storm Drain Treatment Plant DeSign," to fund the estimated contract fees reqUired BACKGROUND Since 1987, the City has conducted several feaSibility studIes about constructing a faCIlity for the tre~tment of low flows from the Plco-Kenter and Santa MOnica Pier storm drains Dry weather runoff caused by Irngatlon, spills, and washing down of paved areas carnes With It suffiCient run-off pollution (011 and grease, heavy metals, pathogens) to warrant the 1 6L JAN 2 8 1997 . , , .> ... ' j . '~ installation of a temporary bypass from the Plco-Kenter and Santa Monica Pier storm drains to the sanitary sewer lines In cooperation with the City of Los Angeles, a temporary bypass from the Plco-Kenter storm drain was Installed In 1992 The Installation of a temporary bypass system for the Pier storm drain IS planned for next year These temporary diverSions reduce pollution entenng the ocean The pnmary function of the proposed faCility Will be to treat and reuse the treated water from the Plco-Kenter and Santa Monrca Pier storm drains for Imgatlon As a state-of-the- art faCility, It Will proVide environmental. educational, and health benefits The treatment faCility Will disinfect the storm drain water so that It may be reused for vanous applications including Irrigation The proposed location for the faCility IS adjacent to the Moss Avenue Sewage Lift Station located at Appian Way and Moss Avenue Just south of the Pier Bndge The faCility Will Include a VISitOrs' center and educational exhibits to raise awareness of runoff pollution and present actions by which thiS pollution can be reduced The high VISibility of the faCility underscores the Importance of Its aesthetiC charactenstlcs Therefore. an artist IS Included on the design team Due to Widespread Interest In the design and construction of a low flow treatment plant In thiS area, partIal funding for thiS project has been received through the Federallntermodal Surface Transportation EffiCiency Act (lSTEA) The City's application for funding was recommended by the Los Angeles County Metropolitan Transportation Authonty (MTA) to the Californra Transportation CommiSSion (CTC) The CTC approved $1,157,900 In ~ , 2 , '\ . rj """.... --- funding for the proposed faCIlity In April 1994 The permanent faCIlity Will benefit the City of Los Angeles, County of Los Angeles. CAL TRANS and the City of Santa Momca, all of which would have flows diverted to the proposed faCIlity Since the proposed faCIlity Will also treat dry-weather runoff which originates In the City of Los Angeles. the City of Los Angeles has indicated Its intention to share In the construction. operation and maintenance costs for the faCility Negotiations are currently underway A preliminary engineering report, completed In May, 1996, deemed thiS project as highly feasible and. through ItS ImplementatIOn, the public, the local economy, and the near shore environment Will significantly benefit from the reduced discharge of pollutants entering Santa MOnica Bay The final deSign process Will be completed by December 1997, and construction of the faCIlity Will commence In 1998 The faCIlity IS projected to begin operation In early 1999 DISCUSSION The scope of work. scheduling, and allocation assessment was developed collaboratlvely by representatives of the four primarily affected departments - EnVironmental and PubliC Works Management, Resource Management, Planmng and Communrty Development, and Cultural and Recreational Services A Request for Qualifications for the deSign of the faCIlity was Issued In March, 1996 Responses were submitted by SIX (6) firms The 3 -- ----- ---- Statements of Qualifications were evaluated by a review committee which Included the Utilities Manager. the City Engineer, a Senior CIvil Engineer. and a CIvil Engineer Three engineering firms were shortllsted Through a similar process, a Request for Qualifications was Issued for public artists In June, 1996 After review by the Arts Commission and Community and Cultural Services, three artists were shortlisted In July, 1996, the short listed engineering firms and artists formed three (3) deSign teams to participate In an oral interview and submit proposals for the deSign of thiS project The City of Santa Monica review committee interviewed the three firms In September, 1996 After Interviews and Input from the City of Los Angeles staff, the review committee unanimously recommended the selection of the firm CH2M Hill Their proposal and qualifications best conform with the requirements of thiS project and their prevIous work demonstrates their ability and expertise Due to ItS prominent location near the Pier and CIVIC Center, staff Will begin the schematiC deSign process by soliCiting the recommendations of City boards and commiSSion members about deSired aesthetiC components These components Will be Integrated Into the scope of work proposed by CH2M HIli, Including the 1) deSign of upgrades to the eXIsting PICO Kenter pump station, 2) deSIgn of the stormwater Influent pipeline from the PICO Kenter pump station to the treatment Site, 3) deSign of a small pump station In the VICinity of the pier storm drain to divert flow to the plant Site, 4) deSign of a packaged treatment plant to remove 011. grease. and other pollutants, and 5) deSign of a skeleton distribution system of approximately 9,500 feet to Woodlawn Cemetary 4 BUDGET/FINANCIAL IMPACT Funds Required $ 750,000 Funds are available In the follOWing accounts Description Budget Account Number Storm Drain Dry Weather $150,000 20-760-661-20095-8900-99304 Treatment FaCility Stormwater Treatment Plant 195,000 34-760-661-20097-8900-99394 Design Storm Drain Treatment Plant 180.900 31-760-661-20093-8900-99304 Design Stormwater System 95,061 34-760-661-20097-8900-99396 Improvement Subtotal $620,961 The remaining amount reqUIred, $129,039, must be appropnated from the Wastewater Fund Balance Into Account No 31-760-661-20093-8900-99304, "Stormwater Treatment Plant Design ., RECOMMENDATION Staff recommends that the City Council 1 Authonze the City Manager to negotiate and execute a ProfeSSional Services Contract With CH2M Hillin an amount not to exceed $750,000 for the design of a dry weather runoff reclamation faCility, 2 Appropnate $129.039 from the Wastewater Fund Balance to Account No 31-760- 661-20093-8900-99304, "Storm Drain Treatment Plant Design, and, 5 3 Authorize the City Engineer to Issue any necessary change orders to complete additional work In conformance with the Administration Instructions on change orders Prepared by Craig Perkins, Director of EnVIronmental & Public Works Management Anthony Antlch, PE, City Engineer 6