SR-111996-8A
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City council Meeting 11-19-96
Nav 1 9 1996-
..
Santa Moniea, California
TO: Mayor and City Council
FROM: city Attorney
SUBJECT: Interim Ordinance Allowing Second Dwelling Units in the
R-l and OP-1 Zoning Districts Under Specified
Circumstances, Clarifying the Allowance of Second Units
in MUlti-Family Residential Districts, and Specifying
Standards for Second Units
Introduction
At its meeting of November 12, 1996, the City Council directed
staff to prepare an ordinance extending and modifying Ordinance
Number 1866 (CCS) relating to second units in the city's R-1, OP-1
and Multi-Family Residential Districts. The accompanying ordinance
fulfills that direction.
Discussion
The attached ordinance is identical to the ordinance submitted to
the Council on November 121 1996, except that it is not an urgency
measure.
staff recommends that the City Council consider making one change
to the ordinance. At the hearing on November 12, 1996, one of the
speakers eited a recent Court of Appeals decision in support of his
argument that the proposed ordinance would impermissibly
discriminate between renters and non-renters. Staff has reviewed
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that appellate decision. It is unclear whether a court would find
the speaker's argument persuasive. However, the issue could be
addressed by eliminating the prohibition against rentals contained
in subsection (l) on page 16 of the ordinance. Eliminating this
prohibi tion would also make the ordinance easier to administer
because it would avoid any dispute about whether a caretaker I s
services constitute rent. Moreover, eliminating this prohibition
would not alter the policy decision already made by the Ci ty
Council because the limitations on intended and actual use of
second units would remain in place.
RECOMMENDATION
It is respectfully recommended that the accompanying ordinance
with the change suggested above be introduced for first reading.
PREPARED BY:
Marsha Jones Moutrie, City Attorney
2
f:atty\muni\laws\mjm\scndunts.2
City Council Meeting 11-19-96
Santa Monica, California
(CCS)
ORDINANCE NUMBER
(City Council Series)
INTERIM ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ALLOWING SECOND DWELLING UNITS
IN THE R-1 AND OP-1 ZONING DISTRICTS UNDER SPECIFIED
CIRCUMSTANCES, CLARIFYING THE ALLOWANCE OF SECOND
UNITS IN MULTI-FAMILY RESIDENTIAL DISTRICTS, AND
SPECIFYING STANDARDS FOR SECOND UNITS
THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES ORDAIN AS
FOLLOWS:
SECTION 1. Findinas and Purnose. The City council finds and
declares:
(a) Government Code section 65852.2 establishes requirements
for the adoption of municipal standards applicable to second units
in single-family and multi-family zones. It provides that, within
120 days after receiving the first application for such a unit, a
city may either: (I) adopt an ordinance allowing for second units
subject to local standards; or (2) prohibit second units based upon
findings specified in Section 65852.2. If a city fails to exercise
either of these options, then state standards specified in Section
65882.2 apply.
(b) A principal goal of Government Code section 65852.2 is to
ensure that all California cities make adequate provision for
affordable housing.
1
(e) The Clty of Santa Monica fully supports this goal. The
city has a long-standing commitment to the provision of affordable
housing, and the city successfully effectuates this commitment
through extraordinary effort manifest ln various City laws,
policies and programs.
(d) The City's voters have adopted initiative measures WhlCh
ensure the protection of affordable housing in the city. The Rent
Control Charter Amendment, adopted in 1979, has as its primary
purpose the protection of affordable housing. Similarly,
Proposition R, adopted by the voters in 1990, mandates that thirty
percent of all housing units constructed each year in the city must
be affordable.
(e) The City's zoning laws and policies include substantial
incentl.ves for the production of affordable housing, including
height and density bonuses and reduced parking requirements.
Addl.tlonally, unlike many cities' zoning laws, Santa Monica's
permits some form of resldential use in all of the city's zones,
including commercial and industrial. The only exception is the
city's park zone, which is llmited to the city's parks.
(f) The City operates a number of programs which facilitate
the production of affordable housing. These include loans to
private, for-profl.t developers and owners and funding to non-proflt
agencies to acquire or construct housing units.
(g) The City also funds many social service programs which
provide emergency shelter, transitional housing and permanent and
2
supportive housing to indivlduals and families with very low
incomes.
(h) These and other laws, policies and programs have resulted
in the preservation and production of an extraordinary number of
affordable units within the city. The presence of these units has
allowed a very substantial number of low and moderate income
households to live in the city notwithstanding its prime location
and hlgh real estate values. Census data shows that sixty percent
of the City's households have low or moderate incomes.
(i) At the same time as it has worked to ensure the
preservation and production of adequate affordable housing, the
city has also striven to protect residents' quality of life wlthin
the City by maintaining a balance between the conflicting community
needs. However, the preservatlon of this balance has been a
difficult task because of certain unique characteristics of the
city which are a function of its location and history.
(j) Santa Monica is a coastal City, in a prime locatlon,
bordered by the City of Los Angeles to the north, east and south.
The land area of the city is small -- just 8 square miles -- and
the population is approximately 90,000. Thus, the city is very
dense. Moreover, the combination of an oceanside location, fine
climate, and the availability of urban facilities, services and
entertainments make Santa Monica an extremely desirable place to
work or visit -- Just as it is a very desirable place to live.
Consequently, a large number of non-residents come into the City to
work or recreate. On weekdays, approximately 300,000 people are
3
present with1n the City. On weekends, the number swells to as high
as 500,000. Thus, populatlon density and congestion both pose
significant threats to the quality of life in Santa Monica.
(k) The city's density is, in significant part, a function of
its zoning. Since 1922, a relatively large portion of the City has
been zoned multi-family; and a significant portion has been zoned
commercial. Consequently, for many deeades, a relatively small
percentage of property within the City has been zoned for single
family residences. Thus, there are very few neighborhoods within
the city which are neither densely developed nor periodically
congested.
(1) The density and congestion of the city and the threat
which they pose to quallty of life is magnified by the lack of open
space. The city has relatively little parkland; and the parks
which do exist are very heavily used for a variety of purposes.
These purposes include sports leagues and special events, both of
which draw large crowds and generate substantial noise. The beach
provides open space. However, this open space is utilized by tens
and even hundreds of thousands of persons living throughout the
Southern Californ1a region. Thus, very little space within the
city is peaceful and quiet.
(m) Even the limited portions of the City which are zoned
single family experience unusual problems with noise, traffic and
parking for several reasons. The hundreds of thousands of people
who work in the City and visit it use the City's residential
streets for travel and parking. Additionally, tens of thousands of
4
commuters drive through the City each work day to gain access to
the Santa Monica Freeway; and this number is increas ing due to
extens1ve development to the south of the City's border. These
workers, visitors, and commuters impact noise levels, air qual~ty
and traffic in the City's R-l and other residential neighborhoods.
Moreover, in portions of the city, the commercial zones which run
along the City's major east-west thoroughfares are adjacent to R-1
neighborhoods. The quality of residential life in these
neighborhoods ~s impacted by the large numbers of persons
patron1z~ng the businesses in these zones, which include
restaurants, coffee houses and night clubs. Moreover, in the R-1
neighborhoods of the C1ty, a substantial number of second units
already ex~st. Some of these were built as "accessory units" and
are not permitted for dwelling. others were simply built without
permits. Many of these units have been utilized as rental units
and are therefore protected under the City's Rent Control Charter
Amendment. Taken together, these factors mean that the city's
single family neighborhoods are already denser, noisier, and more
subject to parking and traffic problems than their zoning
designations would indicate.
(n) On June 18, 1996, the City received its first application
for a Conditional Use Permit for a second unit on a property zoned
for single family use.
(0) On August 13, 1996, pursuant to the requirements of
Government Code Section 65852.2, the city Council directed City
staff to prepare an ordinance regulating second units in the R-1
5
district and directed the Planning Commission to review and comment
on the proposed ordinance. In response, Staff proposed an
ordinance, and the Planning Commission conducted a pUblic hear~ng
on the proposed ordinance on September 11, 1996.
(p) The proposed ordinance, together with mod1fications
suggested by the Plann1ng Commission, came before the City council
at its meeting of September 24, 1996; and the Council conducted a
public hearing.
(q) In the course of that hearing, a significant number of
C1ty residents expressed their concerns about permitting the
development of additional second units in the R-1 district. Many
others expressed their concern by letter. Those concerns included:
1ncreased noise, increased air pollution, security risks, the
creation and exacerbation of traffic and parking problems,
inordinate demand on the infrastructure of older neighborhoods
which were planned and built to be R-1, and the lack of quiet,
peaceful spaces in the community. A much smaller number of
speakers favored allowing second units in the single family
districts. At the conclusion of the hearing, the Council
deliberated on the available options and directed staff to prepare
an ordinance which would prohibit second units in the R-l and OP-1
districts (hereinafter referred to in this section as the "R-1")
only.
(r) At the October 8, 1996 city Council meeting, the Counc~l
considered an ordinance which clarified the allowance of second
units in all multi-family districts, and prohibited second units in
6
the R-1 district subject to a limited "hardship exemption. II A
public hearing was conducted and additional public testimony was
received. Some property owners testified that second units were
needed for occupancy by their dependents, or by care givers for
themselves or their dependents. After the receipt of public
test1mony and deliberation, the city Council introduced for first
reading an ordinance which modified the proposed "hardship
exemptionll to expand the circumstances under which second units
would be allowed in the R-1 District. That ordinance was adopted
on second reading as Ordinance Number 1866(CCS) on October 15, 1996
and 1S due to expire shortly.
(s) In Ordinance 1866 (CCS), the City council found that
permitting the development of additional second units in the city's
limited R-1 districts would adversely impact the public health,
safety and welfare. Such development would significantly erode the
quality of life for residents of R-1 districts in Santa Monica. It
would, among other things, exacerbate problems resulting from the
City's overall density and the unusually large number of persons
who work within the City, visit it for recreation, and travel
thought it. These problems 1nclude noise, traffic, and a shortage
of park~ng. Such development would also adversely affect quality
of life by reducing those 11mited neighborhoods within the city
which afford the possibility of a relatively tranquil environment
and thereby serve as havens for City residents who walk, Jog, and
ride bicycles on their quiet streets, using the streets in much the
same way as parks.
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(t) without limiting the foregoing, the city council also
finds that many property owners in the R-1 District have
dependents, such as elderly relatives or physically or mentally
disabled adult children, who rely on the property owner for care.
Second units provide an opportunity for limited independent l1ving
for such dependents in close proximity to the property owner's
home. Other R-l property owners have the need to house health care
providers or other care givers for themselves of their dependents.
Second units facilitate such an arrangement and provide a
convenient residence for such caregivers. In some circumstances,
substantial hardship may result to property owners who are unable
to have second units on their property for the purposes described
above.
(u) Allowing second units in the R-1 district only for the
use of dependents of the property owner, or caregivers of the
property owners or dependents of the property owners, and subject
to the other requirements of this Ordinance, should not result in
an undue concentration of second units, and strikes an appropriate
balance between the compet1ng needs identified above.
(v) The city Council also finds and declares that it has been
city policy to allow second units in the multi-family residential
district, and permitting such units effectuates the city's and the
state's policy of encouraging the development of affordable
housing.
(w) The purpose of this ordlnance is to conform with the
requlrements of state law relating to second units in areas zoned
8
for single-famlly and mUlti-family residences; to clarify the
allowance of second units ~n some areas of the City, while
protecting the character of the s~ngle family residentlal
distr1cts; and to provide reasonable design and development
standards and procedures to foster and protect the public health,
safety, welfare and aesthetic interests of the city. The City
Council is mindful of the possibility that this ordinance may limit
housing opportunltles in the region. However, in view of the many
city laws, policies and programs which have successfully fostered
affordable housing opportunities in the City, and in view of the
extent and success of those efforts relative to efforts made by
other cities in the region, any impact of this ordinance upon
reg~onal housing needs will likely be negligible.
(x) Pursuant to the City's Zoning Ordinance, further formal
action is needed by both the Planning commission and the City
Council to effectuate an amendment to the Zoning Ordinance to
regulate second un1ts in accordance with the provisions of this
Ordinance. Should the city not adopt this ordinance, development
incompat1ble with the provisions of this Ordinance will occur,
which would adversely affect the health, safety and welfare of the
City and 1ts citizens, as described above.
(y) For these reasons, pursuant to Santa Monica Municipal
Code section 9.04.20.16.060, the city Council finds that another
interim ordinance modifying Interim Ordinance Number 1866 (CCS) and
extending it for eighteen (18) months is necessary because there
eX1sts a current and immediate threat to the public health, safety,
9
or welfare, and approval of development incompatible with the
standards of this interim ordinance would result in a threat to
public health, safety, or welfare. This Ordinance extends the
provisions of Ordinance 1866(CCS), as modified, to allow adequate
time for formal zoning Ordinance amendments to be processed and
adopted, and makes minor wording changes to the provisions of
Ordinance 1866(CCS) to more accurately reflect the Council's
action.
SECTION 2. Definitions. As used in this Ordinance, these
words have the following definitions:
(a) "Second unit" means an attached or detached residential
dwelling unit which provides complete independent living facilities
for one or more persons and which is located or established on the
same lot on which a single family residence is located. A second
uni t shall contain permanent provisions for living, sleeping,
eating, cooking and sanitation. "Second unit" shall also include
an efficiency unit, as defined in section 17958.1 of the Health and
Safety Code, and a manufactured home, as defined in section 18007
of the Health and Safety Code.
(b) "Existing second un1t" means a second unit which was
developed prior to the effective date of this Ordinance. An
exist~ng second unit shall be considered as either "legal non-
conforming," if it conformed to the standards existing at the time
it was developed, or as "non-permitted,1I if it was developed in a
10
manner lnconslstent with the applicable standards in effect at the
time of development.
SECTION 3. Applicability. The provisions of this Ordinance
apply to existing non-permitted second units and to the development
of all new second units. Existing legal non-conforming second
units may remain, subject to the provisions of Subchapter 9.04.18
of the Zoning Ordinance.
SECTION 4. Permitted Districts. Notwithstanding any
provisions of the Municipal Code to the contrary, second units
shall be permitted in all multi-family residential zoning districts
subJect to the requirements of Section 5 below. Second units shall
not be permitted in the R-l and OP-1 zoning districts, subject to
the requirements of section 6 below.
SECTION 5.
Second units in the Multi-familv Residential
Zoning D1stricts. This Ordinance clarifies existing City practice
with respect to second units in the multi-family zoning districts.
Notwithstanding anything in the Municipal Code to the contrary,
second units shall be allowed in the following multi-family
residential zoning districts according to the following standards:
(a) R2R. An attached second unit, and a detached second unit
when located on a parcel containing one single family home, shall
be considered a "duplex," and shall be permitted 1n all
circumstances in which development of a duplex would be permitted,
11
subject to compllance with the property development standards of
the district.
(b) R2, R3, R4, RVC, OP-Ouplex, OP-2, OP-4, and R3R. A
second unit shall be considered a "multi-family" use, and be
permitted, subject to compliance with the underlying property
development standards of the district in which the property is
located.
(c) R2B. Development of a second unit shall be considered a
permitted use, subject to compliance with the property development
standards of the district.
(d) Parking requirements. Parking requirements for second
units in multi-family zoning districts shall be the same as parking
requlrements for other mult1fam1ly dwelling units under the Zoning
Ordinance. Pursuant to Government Code section 65852.2(e), the
City Council finds that tandem parking for lots greater than 30
feet in width, and parking in the front one half of the parcel, are
not otherwise permitted for residential uses anywhere else in the
jurisdiction.
SECTION 6. Second units in the R-1 and OP-1. A Use Permit
may be granted for a second unit in the R-1 and OP-1 zoning
districts if the unit is intended and used solely for occupancy by
a dependent of the resident property owner, or a care giver of
either the property owner or a dependent of the property owner, and
if the owner demonstrates that substantial hardship to the owner
12
and the occupant(s) will result from denial of the permit. Such
units must also comply with the following:
(a) Use Permit reauired. A Use Permit shall be required for
any second unit. The Use Permit shall be processed in accordance
with the provisions of Part 9.04.20.11 of the zoning Ordinance. No
Use Permit shall be granted unless the second unit complies with
the provisions of this ordinance, and unless the findings required
by Part 9.04.20.11 are made. A Use Permit application shall be
subject to the standard fee for Use Permits as set by resolution of
the City Council.
(b) Occupancy and sale li~itations. The owner of record of
the parcel shall reside on the parcel on which the second unit is
located, in either the main dwelling unit or the second unit. A
second unit may be occupied as a residential dwelling unit, and the
Use Permit shall be valid only if and for so long as this
condition, and the hardship requirements described in subsection
(a) are satisfied. The second unit is not intended for, and shall
not be offered for, sale separately from the main dwelling unit.
(c) Lot S1ze. Second units may be developed on any legal
parcel of 5000 square feet or more in the R-1 and OP-1 Districts.
Second units may not be developed on parcels less than 5000 square
feet in area.
(d) Densitv. Second units may be developed on parcels which
contain no more than one existing single-family residence.
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(e) Maximum and Minimum Unit Size. Second units may contain
a maximum of 650 square feet of floor area and a minimum of 220
square feet of floor area.
(f) Parcel coveraoe. The parcel coverage of the second unit
shall count toward total parcel coverage. The entire parcel shall
conform to the parcel coverage limitation of the R-1 or OP-1
Districts as appllcable.
(g) Parkino reauirements. For second units, one park~ng
space per bedroom shall be required, with a minimum of one space
per second unit. Tandem parking shall not be permitted unless the
parcel upon which the second unit is located 1S less than 30 feet
in width. Parking shall not be located in the front one half of
the parcel. Pursuant to Government Code Section 65852.2{e), the
C1ty council finds that tandem parking for lots greater than 30
feet ln w1dth, and parking in the front one half of the parcel, are
not otherwise permitted for residential uses anywhere else in the
jurisdiction.
(h) Second units attached to the main dwellina. Except as
otherwise provided above, the second unit shall comply with all the
property development standards for the main dwelling.
(1) Detached second units. In addition to the requirements
set forth above, detached second units shall comply with the
followlng:
(1) One story detached second unit in a buildlng which
1S fourteen feet or less in height: The entire building in which
such second unit is located shall comply with the requirements
14
applicable to accessory structures set forth in Zoning Ordinance
section 9.04.10.02.1001 subsections (a), (b), (c), (d), and (e) and
with the requlrements for accessory living quarters set forth in
Zoning Ordinance section 9.04.12.080, subsections (c), (d), and (g).
(2) Detached second unit in a building which is over one
story or exceeds fourteen feet in height: The entire building in
which such second unit is located shall comply with the
requirements applicable to accessory structures set forth in Zoning
Ordinance Section 9.04.14.110, subsections (a), (c), (d), (e), and
(g) .
(j) Design standards.
(1) The exterior design of the second unit shall be
substantially compatible with that of the main dwelling in terms of
building forms, materials, colors, exterior finishes and
landscaping. The parcel shall retain a single-family appearance
and the second unit shall be integrated into the design of the
existing improvements on the property.
(2) The second unlt shall be clearly subordinate to the
main dwelling unit on the parcel by size, location and appearance.
(3) The entrance to the second unit shall not be on the
front or street side yard.
(4) The addresses of both units shall be displayed in a
manner as to be clearly visible from the street.
(k) Conversion of existinq structures.
(1) Garage conversions. The creation of a second unit
through conversion of all or a portion of a garage shall be
15
proh1bited unless at least two parking spaces in a garage are
provided for the main dwelling, in addition to the parking required
by this Ordinance for the second unit, and all other provisions of
this Ordinance are met.
(2)
Guest auarters
and non-aaraae accessory buildino
- - - -
conVersl0ns. The creation of a second unit through conversion of
all or a portion of a guest quarters or non-garage accessory
building shall be allowed if parking required by this Ordinance for
the second unit is provided, and all other provisions of this
Ordinance are met.
(3) Conversion of existing floor area of the main
dwelling. The creation of a second unit through conversion of part
of the existing floor area of the main dwelling shall be allowed,
provided it does not result in the floor area of the main dwelling
being less than 150% of the floor area of the second unit, or in
violation of the standards of the Uniform Building Code or Uniform
Housing Code.
(1) Prohibition aaainst rental. The second unit shall not be
rented.
(m)
Deed Restriction.
Prior to issuance of a building
permit, or in the case of an existing second unit, within 45 days
following the effective date of approval of a Use Permit, the
appllcant shall record a deed restriction with the County Recorder
in a form approved by the city Attorney setting forth the
requirements of this Ordinance, including the applicable occupancy
16
and sale restrictions. This deed restriction shall run with the
land.
SECTION 7. Comoliance with other laws. Except as modified by
this Ordinance, a second unit must meet the requirements of the
zoning Ordinance, the Uniform Building Code, and all other relevant
federal, state, and local requirements.
SECTION 8.
Fees for second units.
For purposes of
determining fees and other requirements, a second unit shall be
considered an additional unit on the parcel, and fees shall be
determ~ned in accordance with Government Code section 66000.
SECTION 9.
Comoliance with this Ordinance bv existino non-
- -
permitted second ~nits. All existing non-permitted second units
must comply with the provisions of this Ordinance.
SECTION 10.
Any provision of the interim ordinances. the
Santa Monica Municipal Code, or appendices thereto inconsistent
with the provisions of this Ordinance, to the extent of such
inconsistencies and no further, are hereby repealed or modif1ed to
that extent necessary to affect the provisions of this Ordinance.
SECTION 11. If any section, subsection, sentence, clause, or
phrase of this Ordinance is for any reason held to be invalid or
unconsti tutional by a decision of any court of any competent
17
jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby
declares that it would have passed this Ordinance, and each and
every section, subsection, sentence, clause, or phrase not declared
invalid or unconstitutional without regard to whether any portion
of the Ordinance would be subsequently declared invalid or
unconstitutional.
SECTION 12. This Ordinance shall be of no further force or
effect 18 months from its effective date, unless extended in the
manner required by law.
SECTION 13.
This Ordinance is declared to be a measure
adopted pursuant to the provisions of Section 9.04.20.16.060 of the
Zoning Ordinance. It is necessary for preserving the public
health, safety, or welfare, and the reasons for its adoption are
set forth in the Findings and Purpose section of this Ordinance.
SECTION 14. This Ordinance shall be applicable to any actions
concerning second units, including any application for a second
unit filed on or after November 29, 1996.
SECTION 15. The Mayor shall sign and the City Clerk shall
attest to the passage of this Ordinance. The City Clerk shall
cause the same to be published once in the official newspaper
18
within 30 days after its adoption.
effective 30 days from its adoption.
APPROVED AS TO FORM:
~~~
MARSHA ~ES MOUTRIE
city Attorney
19
This Ordinance shall become
B. All other grievances, including those involving performance evaluations,
shall be resolved In the following manner:
(1 ) Informal DIscussion
The aggrieved employee(s) IS encouraged to meet with the
Immediate supervisor to discuss the problem In an effort to clarify
the problem and to work cooperatively towards settlement.
(2) First Step
If the matter cannot be satisfactorily resolved within thirty (30)
days of the event giving rise to the grievance [or In the event that
the employee could not have known of the event giVing rise to the
grievance, within thIrty (30) days of learning of the event], the
employee, or MEA on behalf of employee, shall submit the
grievance In Writing, stating the nature of the grievance and the
deSired solution to the second level superVisor, If any.
The second level supervisor shall meet with the grievant and the
grievant's representatlve(s), If any, no later than the grievant's
fifth regularly scheduled work day follOWing presentation of the
grievance. Within five (5) working days follOWing such meeting,
the supervisor shall give a written deCISion to the grievant. If the
second level supervisor does not have the authonty to resolve the
grievance, It shall Immediately be forwarded to the Department
Head or the appropnate authonty.
(3) Second Step
If the gnevance IS not resolved at the first step, the gnevance may
be referred Within ten (10) days to the Department Head, who
shall meet With the employee and the representative In an attempt
to resolve the gnevance Within the grievant's fifth regularly
scheduled work day follOWing the receipt of the grievance Within
five (5) working days follOWing such meeting, the Department
Head shall give a wntten deCISion to the gnevant.
57
Budget and F manclal Impact
The recommendatlon contamed m this report does not have any budget or financ131lmpact
RecommendatIOn
Staff recommends that the CIty CounCIl conduct meetmgs on November 26. December 10. and
December 17. 1996
Prepared by KatIe LlChtlg. Semor Management Analyst
2
.
(3) If a management representative does not meet wIth the gnevant
or render a decIsion within the time limits specifIed, the employee
may Immediately exerCise the next step In the gnevance process
(4) An employee who has Initiated a gnevance, or assisted another
employee In InitiatIng and/or processing a gnevance, or who has
testified at any heanng shall not In any way be coerced, hindered,
intimIdated, or dlscnmlnated against for exercIsing this right.
(5) For purposes of this Section, "days" shall mean regularly
scheduled work days of the affected employee(s) unless otherwise
specified
D Representation
(, ) Employees shall have the right to represent themselves Individually
In grievance matters, or to be represented by MEA.
(2) MEA shall notify the Personnel Director, In Writing, of Its
designated employee grrevance representatives and shall provIde
notifications of any change In such representatives. At the
Informal Step and Step " MEA representatives may represent the
grievant. At Step 2 and Step 3 and at any Personnel Board
heanng, MEA may also deSignate an outsIde representative to
represent the grievant or MEA.
(3) Reasonable time off without loss of payor benefits shall be given
to a gnevant or MEA employee gnevance representative to
investigate and/or process gnevances, and to witnesses In any
grievance meetings or hearing held dunng work hours.
Before performing grrevance work, MEA representatives, the
gnevant or witnesses shall obtam permiSSion from the Immediate
supervisor. When the grrevance work IS completed, the MEA
employees released under thiS Section shall return to work and
complete their aSSigned work shifts if the work shift has not yet
ended. Neither the gnevant nor the representatIve nor witnesses
shall Interrupt or leave work If the supervisor determines that such
interruptions or absence will unduly Interfere With the work of the
employee. However, If the supervisor denies such time off, time
off must be granted Within twenty-four (24) hours of such request.
59
Budget and FmancIaI Impact
The recommendatIOn contamed m thIS repon does not have any budget or finanClallmpact
RecommendatIOn
Staff recommends that the elt} CouncIl conduct meetmgs on November 26. December 10. and
December 1 7. 1996
Prepared by KatIe LIchtlg. Seruor Management Analyst
2