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PURCH PW DH sd f \finance\purch\strfrpts\srbd8966
Council Meeting January 14, 1997 Santa MOnica, California ~
JAN 1 4
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Purchase Mobile Radios, Portable Radios and Chargers
from Motorola, to Authorize the City Manager to Negotiate and Execute a
Purchase Order with Motorola and Notify Council of an Exception to
Resolution #8966 (CCS)
Introduction
This report concerns the purchase of mobile radios, portable radios and chargers from
Motorola for the Support Services DIvIsion, Fire Department, In the total amount of
$56,628 82, Including applicable sales tax This award requires notification of an
exceptlOn to Council policy (Resolution #8966-CCS) regarding conducting bUSiness with
firms dOing bUSiness In or with Burma
Backaround
The mobile radios, portable radios and chargers will be new equipment which will enhance
the eXisting communications system currently In use by the Fire Department Motorola IS
the sole source manufacturer of this commUnication equipment, and It IS necessary to
maintain compatibility with other eXisting equipment being used by the Fire Department
The equipment to be purchased Includes 16 radios, 17 chargers and 7 vehicle adaptors
for portable radios This equipment will allow the Fire Department to more efficiently
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commUnicate wIth other Fire agencies and hospitals durmg day-to-day operations and
mutual aid assignments
Ordinance Number 1743 (CCS), Section 5, paragraph 224080 of the Santa MOnica
Municipal Code allows exception to competitive bidding when Items or services are
purchased from a sole source manufacturer
Staff has evaluated the quote and finds that It meets City specifications
BudaetlFlnanclallmoact
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Fiscal Year 1996-97 appropriation authOrity for this purchase IS In the Support Services
DIvIsion, Fire Department, account number 01-310-316-00000-8804-00000
Recommendation
It IS recommended that City Manager be authOrized to negotiate and execute a purchase
order With Motorola to purchase mobile radios, portable radios and chargers In the total
amount of $56,628 82, including applicable sales tax
Prepared By Pam Wortham, PurchaSing Agent
Diane Howell, Buyer
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