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Council Meeting August 17, 1999 Santa Monica, California
TO Mayor and City Council
FROM City Staff
SU BJECT Recommendation to Authonze the City Manager to Negotiate and Execute
1) a Change Order to the Contract with Valley Crest for the Construction of
Vanous Enhancements to Palisades Park and South Beach, 2) a
Modification to the Professional Services Agreement with Black and Veatch
Construction, Inc for Additional Construction Management and Engineer
Procured Construction Services, and 3) a Modification to the ProfeSSional
Services Agreement with Wallace, Roberts & Todd for Vanous Addltlonal
Design Services for Enhancements to Palisades Park and South Beach
Introduction
ThiS report recommends that the City Council authorize the City Manager to negotiate and
execute
(1) A change order to the contract with Valley Crest for construction of various
enhancements to the Palisades Park and South Beach elements of the
Beach Improvement Group (B I G ) Project and off-Site Improvements to
Christine Emerson Reed Park In an amount not to exceed $ 605,000,
(2) A modification to the professional servIces agreement with Black & Veatch
Construction, Ine, for additional construction management and engineer
procured construction services for enhancements to Palisades Park and
South Beach and off-Site Improvements to Christine Emerson Reed Park In
an amount not to exceed $ 390,000,
(3) A modification to the profeSSional services agreement with Wallace, Roberts
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& Todd for various additional design services for enhancements to Palisades
Park and South Beach of the Beach Improvements Group (B I G ) Project m
an amount not to exceed $20,000
These changes are related to additional work associated with the BIG Project and for
enhancements to Palisades Park and South Beach, Includmg elements associated with the
Clty's Millennium Project, and construction of a concrete dedication wall at Christine
Emerson Reed Park
Backqround
The Beach Improvement Group (B I G) project was formed to combine capital
Improvement projects along the beachfront mto five projects Including Palisades Park
Improvements, South Beach Improvements and three federally funded projects In
collaboration With public artist Jody Pmto, Wallace. Roberts & Todd began the design
process for Palisades Park and South Beach Improvements In November 1995 Extensive
Input was received from members of the public and vanous Boards and Commissions City
Council approved the final design of these two projects In January 1998 A notice Inviting
bids for the construction of the Improvements was advertIsed m March 1998 Bids were
received In May 1998 and City Council awarded a construction contract to Valley Crest, the
apparent low bidder In June 1998 A request for proposals for construction management
of thiS project was Issued In May 1998 After completion of the selection process, City
Council authonzed the City Manager to negotiate and execute a contract With Black &
Veatch for management of thiS project A notice to proceed With construction was Issued
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In September 1998 Currently. constructIon In PalIsades Park IS nearly complete wIth the
exception of three new restrooms and the artist-designed Beacon/Overlook It IS
anticipated that these elements will be completed In October 1999 and November 1999,
respectively Construction of the South Beach Improvements IS expected to be complete
In October 1999
DIscussion
Due to the complexity of the project, a number of changes to the ongmal scope of work
were required The most significant change was a modificatIon to the design of the beach
bike path from the MUnicipal Pier to Bay Street The ongmal plan was to widen the bike
path from fourteen feet (14') to twenty feet (20') ThiS plan was unacceptable to the Los
Angeles County Department of Public Works, the agency responsible for the bike path, due
to maintenance and liability concerns over the resulting Jomts In the path The County
reqUired replacement of the entire bike path, Increasmg the cost of the project by
$350,000 Additional work of slgnrficance not contemplated In the onglnal scope of work
Include the refurbishment of the Pergola In Palisades Park. pruning of palm trees, mock-up
and survey of the Veterans MemOrial, removal of unstable/overhanging bluff matenal near
the California Inchne. additional precast concrete fenCing, additional underground utility
work for power and telephone service, relocation/redesign of the restroom near the
Craftsman Arches. replacement of all eXisting Muscle Beach equipment due to lead paint,
application of anti-graffiti coating on South Beach walls, and demolition of an underground
concrete vault near Gasa del Mar ThIS addItIonal constructIon work has resulted In a
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$260.000 shortfall In the project budget
Artistic Enhancements
The beacon/overlook structure conSists of a structural steel platform with wood decking,
a wooden bench structure, a stainless steel handrail and a fiberglass wand The decking.
bench, handrail and wand were to be proVided and Installed by an art fabricator approved
by the artist The wooden matenalls currently unavailable The contractor, Valley Crest.
has Indicated that due to the umque nature of the proposed matenals, the installation will
be delayed Staff recommends that thiS portion of work be deleted from the construction
contract Deleting thiS Item of work from the current construction contract will reduce the
risk of extended overhead and delay claims by the pnme contractor In order to complete
the construction of the beacon! overlook, staff recommends negotiating a modification to
the professional services agreement With Black & Veatch to oversee the Installation of thiS
element by the art fabncator
Park slgnage for the BIG project (including regulatory signs) was not Included In the
onglnal design contract Staff recommends that a modification to the professional service
agreement With Wallace, Roberts & Todd be negotiated for design of the required park
slgnage Staff recommends negotiating a modification to the profeSSional services
agreement With Black & Veatch for the fabncatlon and Installation of the slgnage as
engineer-procured constructIon
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The BIG Enhancement Project was budgeted In FY 1999/2000 for Improvements to
areas adjacent to the current project The extensIon of the South Beach concrete paving
along Ocean Front Walk to the area under the PIer Bndge IS one of the enhancements
currently budgeted Due to the specIalized nature of thiS paving, staff recommends that
the work be undertaken at thiS time In order to employ the expertise of the deSigner/artist,
contractor and construction manager Additionally, Improvements associated With the
City's Millennium Project will be sited at South Beach and Palisades Park These
enhancements Include the construction of a millennium wall In Palisades Park that IS
simIlar in construction to the new sedimentary walls In the South Beach area Staff
recommends that the deSign, construction and construction management of these
Improvements be Incorporated Into the current project
DeSIgn of a concrete dedicatIon wall at ChristIne Emerson Reed Park was recently
completed The construction of thiS walliS similar to concrete walls constructed In the
South Beach Improvement Project Staff recommends that a change order to the
construction contract With Valley Crest be negotiated for the construction of thiS wall
UtiliZing the expertise of the contractor. Valley Crest, for thIS construction IS an economical
and expeditiOUS method to complete thiS off-Site work
BudRetlFlnanclallmpact
The addItional construction work by Valley Crest, including pavmg at South Beach, the
Mlllenlum Wall. the Reed Park Wall, and the BIG Project shortfall, totals $605.000 The
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cost for additional construction management, installation of the Beacon/Overlook, and
slgnage fabncatlon and Installation by Black & Veatch IS 5390,000 Additional deSign work
by Wallace. Roberts & Todd for the Mlllemum Wall and BIG Project slgnage IS $20,000
The total funds reqUired are $1,015.000
Funds are available In the followmg account numbers
Account Number Amou nt
C01051796589o0o $ 62,433
C11OO2094589000 5130,000
E1311000055501040000 $ 65,000
C01044800 589000 $ 95,000
C01065000 589000 $462.567
C 11065000 589000 $200,000
Total Funds Available $1,015.000
Recommendation
Staff recommends that the City Council
1 Authonze the City Manager to Negotiate and Execute a Change Order to the
Contract With Valley Crest for the Construction of Vanous Enhancements to
Palisades Park and South Beach of the Beach Improvement Group (B I G )
Project and off-Site Improvements to Chnstme Emerson Reed Park In an
amount not to exceed 5605.000,
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2 Authorize the City Manager to Negotiate and Execute a Modification to the
Professional Services Agreement with Black and Veatch Construction, Inc
for Additional Construction Management and Engineer P rocu red
Construction Services for Enhancements to Palisades Park and South Beach
of the Beach Improvement Group (B 1 G ) Project In an amount not to exceed
$390,000, and
3 AuthOrize the City Manager to Negotiate and Execute a Modification to the
Professional Services Agreement With Wallace, Roberts & Todd for Various
Additional DeSign Services for Enhancements to Palisades Park and South
Beach of the Beach Improvement Group (B I G) Project In an amount not to
exceed $ 20,000
Prepared by Craig Perkins, Director, EnVironmental & Public
Works Management
Anthony Antlch, P E , City Engineer
Mark Cuneo, P E , Senior CIvil Engineer
Barbara Stinchfield l Director of Community &
Cultural Services
Judith Meister. Beach Manager
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