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EPWM CP AA RS SL [s \sp 1660\cc1660r wpd] AUS 1 0 1999
Council Meeting August 10, 1999 Santa MOnica, California
TO Mayor and CIty CouncIl
FROM City Staff
SUBJECT Award of ConstructIon Contract for Sewer RepaIr Project 6 RepaIr of
Earthquake-Damaged Sewer Mams In 21st Place to 26th Street between San
Vicente Boulevard and Washmgton Avenue, and In Pnnceton Street to
Centlnela Avenue between Montana Avenue and Arizona Avenue, and
AuthorizatIOn to Negotiate and Execute a ProfeSSional Services Contract for
Construction Management and Inspection of the Sewer Repair Work
Introd uctlon
ThiS report recommends that the City Council award a construction contract for the
repair of earthquake-damaged sewer mains In 21 5t Place to 26th Street between San
Vicente Boulevard and Washmgton Avenue, and In Princeton Street to Centlnela
Avenue between Montana Avenues and Anzona Avenue to preussag Pipe
Rehabilitation (PPR), Inc , In the amount of $1.667,568 Staff also recommends that
the City Council authorize the City Manager to negotiate and execute a professional
servIces agreement In an amount not to exceed $320,870 with the construction
management firm of Hams & ASSOCiates, Inc , for construction management and
inspection services
Background
After the Northndge Earthquake of January 17, 1994, the City Initiated a citywide
inspection program of the sewer system to Identify the locations that were damaged
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AUG 1 0 1999
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and to request that the Federal Emergency Management Agency (FEMA) and the
State's Office of Emergency Services (DES) approve funds for the repaIr work The
City subsequently accepted a Grant Acceleration Program (GAP) offer from FEMA of
$78 million for the repair of the earthquake damaged sewer system throughout the City
of Santa MOnica ThiS project Will repair earthquake damaged sewer mains at twelve
separate locations In order to minimiZe the Impact of thiS construction project on the
public, the repair of the sewer mains Will be done uSing trench/ess methods, where
possible
In additIon to the earthquake repairs, City staff has Identified additional work that IS
tYPically part of the City's annual sewer maintenance program These repairs Will also
be pard for With the GAP funds, followmg FEMA's GAP GUldelmes for Improved
Projects ThIS work Includes IInmg utility accesses. replaCing eXlstmg obsolete access-
hole frames and covers, and Installing additional utility accesses where reqUired for
maintenance purposes throughout the project area
DISCUSSion
A Notice InViting Bids was published on June 17 and 24, 1999 In the Argonaut as well
as In four construction Journals, and With one electroniC plan room and one Internet
advertiSing consultant In addition, bidding documents were sent to eight
women/mmonty-owned bUSiness enterpnse aSSOciations (WMBE) Bid packages were
requested by seventeen contractors The City Clerk's office received five sealed bids,
which were publicly opened and read aloud on July 14, 1999 by the Deputy City Clerk
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Results were as follows
1 Preussag Pipe Rehabilitation, Inc $1,667,568
2 U-Llner West $1,966.136
3 Sancon Engineering, Inc $1,998,382
4 Insltuform Technologies, Inc $2,102,108
5 Miller Pipeline Corporation $2,314,312
Clty EngIneer's Estimate $2.160,000
The lowest responsible bidder, Preussag Pipe Rehabilitation. Inc (PPR) provided the
CIty with five references for projects wlthm Los Angeles County In addition, PPR, Inc
has completed the most recent sewer rehabilitation project for the City of Santa Monica
and has provided excellent construction crews and staff All references reported that
the Contractor's work was satisfactory The State Contractors' LIcense Board verifIed
that the Contractor's license IS current and In good standmg
I n addition to award of the construction contract, thiS report recommends that the City
CounCil authOrize the City Manager to negotiate and execute a profeSSional services
contract for construction management and Inspection of the construction work detailed
above Requests for Proposals were sent to five construction management fIrms
Inviting them to submit proposals for construction management and mspectlon services
The City received three proposals The recommended firm, Hams & Associates, has
managed the two most recent sewer rehabilitatIon projects for the City of Santa MOnica
and has provided both staff and residents With good service
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BudgetlFmanclallmpact
FUNDS REQUIRED FOR CONSTRUCTION CONTRACT
Contract $1,667,568
Contmgency $250.000
SUB-TOTAL $1.917.568
FUNDS REQUIRED FOR CONSTRUCTION MANAGEMENT CONTRACT
Contract $320,500
Contmgency $50.000
SUB-TOTAL $370,500
TOTAL FUNDS REQUIRED $2,288,068
SuffiCient budget authority for all of the contract expenses which are elrg Ible for FEMAlOES
reimbursement eXIsts In Account No E13306000 55501040000 for construction and
construction contingency and In Account No E13306000 555060 50000 for construction
management and construction management contingency
The Wastewater Fund Will set aSide 10% of the construction costs In the amount of
$166,757 In City Match Account No E31306004 55501040000 for construction, and the
associated construction management and inspection costs In the amount of $32.050 In
Account CIty Match Account No E31306004 555060 50000 which FEMAlOES Withholds
from reimbursement until final audit, occurring several years from now
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Recommendation
Staff recommends that the City Council
1 Award a contract for repair of earthquake-damaged sewer mains In 21st Place to
26th Street between San Vicente Boulevard and Washington Avenue, and In
Princeton Street to Centlnela Avenue between Montana Avenues and Arizona
Avenue to Preussag Pipe Rehabilitation. Inc. the lowest responsible bidder, In the
amount of $1,667,568
2 Authorize the City Manager to negotiate and execute a professIonal services
contract with Hams & Associates for construction management and Inspection
services In an amount not to exceed $320,500,
3 Authorize the City Engineer to Issue any necessary change orders to complete
additional work In conformance with the Administrative Instructions on change
orders, and
4 Approve the use of funds as discussed In the Budget Impact section of this report
Prepared by Craig Perkins, Director of EnVironmental & Public Works Mgmt
Anthony Antlch, PEt City Engineer
Jack Schroeder, P E , Sewer Repair Program Manager
Eugenia Chusld, Project Manager
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