SR-6G (23)
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Council Meeting August 17,1999 Santa MOnica, California
TO Mayor and City Council
FROM City Staff
SUBJECT Recommendation to Award BId to ProvIde Millennium Tree Planting, Bid
#2765
Introduction
This report recommends award of bid to proVide mIllennium tree planting for the Parks and
Sports DIVISion, Community and Cultural Services Department, at speCified unit pnces,
including labor, matenals and applicable sales tax, with a three year maintenance
contract
Sackaround
The Millennium Tree Planting Project calls for trees to be planted In open spaces along
the City's streets and at selected school sites The program IS designed to add 2.000 new
trees to Increase canopy coverage and community forest as part of the Parks and
Recreation master plan to enhance the community forest by 7,000 new trees over the next
20 years The planting phase Will commence no later than October 1, 1999, and the
maintenance phase Will begin as soon as each tree has been planted Maintenance of the
new trees Will be the responSibility of the contractor and Will run for a penod of three years
from the date the last tree IS planted The work activity necessary to plant these trees to
COinCide WIth the Millennium celebration exceeds the capacIty of staff
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AUG 1 7 1Q09
In response to published Notices Inviting Bids (published June 30 and July 1, 1999) In
accordance WIth City specifications, bids were received and publicly opened and read on
July 15, 1999 Proposal forms were mailed to SIX vendors and notices were advertised In
accordance With City Charter and MUniCipal Code provIsIons Two proposals were
received as follows
VENDOR AMOUNT
West Coast Arbonsts. Inc $365,000 00
Landscape West $518,52600
Staff has evaluated the bid submitted by West Coast Arbonsts, Inc and fmds that It meets
City speCifications
BudgeUFlnanclallmpact
Budget authonty for thiS purchase IS In the Capital Improvement Budget account number
C01048800 589000 "Millennium ProJect"
Recommendation
It IS recommended that the award of BId #2765 be made to West Coast Arbonsts, Inc at
specified unit pnces, Including labor, matenals, applicable sales tax, With a three-year
mamtenance contract, as the lowest responsible bidder
Prepared By Marganta Lee, Buyer
Walter Warriner, Arbonst
Pam Wortham, Purchasmg Agent
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