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AU6 1 0 1999
C&CS CAD:MLdH:HS F \CAD\COUNCIL\REPORTS\ospOO doc
August 10, 1999 Santa MOnica, Call forma
TO Mayor and City Council
FROM City Staff
Subject Recommendation to Adopt the Proposed FY 2000-03 Cultural Arts
Organizational Support Grants Funding Crltena
Introduction
This report provIdes a fundmg crltena for the Cultural Arts Organizational Support
Grant program for FIscal Years 2000 - 2003
Backqround
The Santa MOnica Cultural/Arts OrganIzatIonal Support Grant Program was InItIated
In FY 1997-98 In response to the 1996 Cultural Arts Master Plan Update, adopted
by CouncIl In 1996, whIch called for development of polJcles and procedures for
ongOing operating support grants to Santa MonIca-based cultural and arts
organizatIons DUring the 1996-97 budget process, CounCil directed staff to
develop a grant application process which would address the culturalmterests of
the communlty-at-large while ensunng the fiscal stability of the cultural
organizations which contribute to the City'S environment
Eligibility gUidelines were developed, approved by CouncIl In January 1997 and
used to select the first three-year grantees These gUidelines are provided In
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Attachment I Twelve agencIes were recommended for funding In Fiscal Year
1997-98, wIth an additional two years of fundIng contIngent upon effective
program performancer availability of funds and Council approval Fiscal Year 1999-
00 Will be the last year of the Inaugural three-year grant cycle A list of the 12
agencies receiving support through this program and their yearly grant award IS
prOVided In Attachment II
Fundmg from the Cultural/Arts Organizational Support Grant Program has enabled
these agencies to enhance their services to the community Specifically, grants
have allowed the agencies to present free and low-cost programming In the CIty,
supplement salaries for profeSSional staff including grant writers and development
directors, Increase their marketing actiVities, and support the creation of long range
plans and evaluation processes In all, the program has enhanced the
profeSSionalism and stability of each of these Important agencies
DISCUSSion
The proposed 2000-03 Funding Criteria for Cultural/Arts OrganizatIonal Support
Grants assumes a maintenance of effort (MOE) funding level equivalent to FY
1999-00 With a cost of living adjustment As In the prevIous years of fundmgr City
staff proposes a three-year funding cycle Awardees Will have to submit a renewal
applicatIon and annual report In order to retam support the followmg two years. The
1997 crrtena favors organizations WIth a demonstrated commitment to the CltYr a
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proven track record In community-oriented programming, a solid funding base and a
professional and high quality level of service
With Council approval, applications for the FY 2000-03 funding cycle will be made
available thIS month with a November 1999 deadline Applications will be reviewed
In December and January and funds Included In the proposed FY 2000-01 budget.
By making the application available at thiS time, the Cultural Affairs DIVIsion IS able
to consolidate Its grants administration duties and make better use of staff time
because it will cOIncide With the Community Arts (CO-ARTSl Grants applications
All applications will be evaluated by City staff Comments will be sought from
professIonals In the fields of arts and cultural management, programming, and
budget development
Fiscal/Budgetary Impact
The Organlzatlonal Support Grant Program IS supported by the General Fund as IS
the City's Community Art (CO-ARTS) Grants Program which provides funding for
speCific arts programs throughout Santa Monica
There will be no Immediate financial Impact from actions proposed In thiS report
Projected FY 2000-01 funding levels for the Cultural/Arts Organizational Support
Grant Program assumes a maintenance of effort funding level equivalent to FY
1 999-00 With a cost of hVlng adjustment Staff Will return for City Council
approval With speCific fund allocation recommendations In the FY 2000-01
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Proposed Budget to be released In early May of 2000 The Request for Proposals
will make It clear that grant recommendations wIll be contingent upon budget
appropriations for each of the three funding years A budget adoption hearing will
take place In June of 2000 when CounCil will make final funding deCISions.
Reeo mmend atlon
Staff recommends that the CIty Council adopt the proposed FY 2000-01 Funding
Cnterla as described In this report and attachments
Prepared by Barbara Stinchfield, Director, Commumty and Cultural Services
Marla LUisa de Herrera, Cultural Affairs Manager
Hamp Simmons, Cultural Affairs Administrative Analyst
Attachment I Cultural/Arts Organizational Support Grants Assessment Cntena
Attachment II FY 1999-00 Cultural/Arts Orgamzatlonal Support Grant LIst
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A TT ACHMENT I
Minimum Eligibility ReqUirements
Cultural/Arts Organizational Support Grant Program
Applicants are eligible to apply for grant funding through the City's Cultural/Art Organizational
Support Program If they meet the following Council approved minimum eligibility
requirements
. The applicant IS a resident Santa Monica arts or cultural organization and has been
based In the City for at least five years, and
. The applicant maintains tax-exempt status under Section 501 (c) (3) of the Internal
Revenue Code, and
. The applicant compiles With Fair labor Standards and pays professional performers,
artists, and supporting personnel at least the minimum level of compensation paid to
people employed In similar activities
SELECTION CRITERIA
Applications for the City's Cultural/Arts Organizational Support Grant Program will be
reviewed accordmg to how effectively applicants can demonstrate how they meet the
followmg Council-approved selection cntena
. Offers programs of cultural and artistIC excellence, indicated by provldmg promotional
and other sample matenals showmg the overall history of the organization,
. Meets community needs by means of a range of diversity of programs,
. links and collaborates With other Santa Monica-based arts and cultural organizatIOns,
. Demonstrates the community's support of the organizatIOn through documentation of
audience, volunteer, and organizational demographics, general methods of community
outreach, and attendance figures,
. Demonstrates ItS Viability and long-term stability by providing organizational budget
documents mcludmg revenue breakdowns listing all major donors,
. Employs a profeSSional staff,
. Provides acceSSibility of programming to the general public,
. Has a diverSified funding base With no more than 25% of their total cash funding
denved from the City of Santa Monica
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ATTACHMENT II
City of Santa MOnica Organizational Support Program Grants
FY 1997/98 FY 1998/99 FY 1999/00
OrgamzatlOnal Support Grant RecIpients Grant Amount Grant Amount Grant Amount
Cornerstone Theatre $9,362 $9,568 Ineligible
1653 18th St #6
Santa Monica, CA 90404
18th St Arts Complex $15,000 $15,330 $15,700
1641 18th St
Santa Monica, CA 90404
HIghways $8,000 $8,176 $8,400
1651 18th 8t
Santa Monica, CA 90404
Santa MOnica Museum of Art $56,000 $57,233 $58,400
2437 Mam St
Santa MOnica, CA 90405
California Heritage Museum $18,800 $19,214 $19,600
2612 Main St
Santa MOnica, CA 90405
The Vrrgmla Avenue Project $18,000 $18,396 $18,800
1653 18th Street #2
Santa Monica, CA 90404
Santa MOnica Symphony $26,800 $ 27,390 $28,000
POBox 3101
Santa MonIca, CA 90408-3101
Santa Monica Historical Society Museum $10,000 $10,200 $10,400
POBox 3059
Santa Monica, CA 90408
L A Baroque Orchestra $6,000 $6,132 $6,300
1007 Montana Ave, #304
Santa MOnlca, CA 90403
Techmcal ASSistance Grants
{Yearly amount does not change}
Aresls Ensemble $1,500 $1,500 $1,500
Santa Monica Playhouse $1,500 $1,500 $1,500
Santa Monica Theater GUild $1,500 $1,500 $1,500
Santa MOnJca Hlstoncal Society $1,500 $1,500 $1,500
TOT AL FUNDING $173.962 $177 .658 $181 0400
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