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EPWM:CP:LR:gsjCC1447jWP52 (s:1447)
Council Meeting: August 9, 1994
Santa Monica, California
AUG 0 9 1994
TO:
Mayor and City Council
FROM:
City staff
SUBJECT:
Award of Contract to Repair City-Owned Earthquake
Damaged Buildings to S~dtron, Inc. and Recommendation
to Authorize the City Manager to Negotiate and Execute
a Professional Services Contract to CMTS for
Construction Management of the Repair Work
Introduction
This report recommends that the City Council award a contract to
initiate the permanent restoration process of City-owned earthquake
damaged buildings to sidtron, Inc., the lowest responsible bidder,
in the amount of $1,246,580.00. Furthermore, staff recommends that
the City Council authorize the City f.1anager to negotiate and
execute a professional services contract with CMTS, a construction
management firm, for construction management of the repair work
undertaken. The negotiated fees for this contract shall not exceed
$96,000.00.
Backqround
Following the Northridge Earthquake of January 17, 1994, the
Engineering Division began a concerted effort to document
earthquake damage and scope of work required to repair such damage
at every City-owned facility.
Excluding streets and utilities,
numerous facilities were damaged to various degrees.
This
construction contract will include repairs to 31 City-owned
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AUG 0 9 199't
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facilities. Bid packages for the repair of other facilities will
be developed in the future for Clty Council approval.
The 31 sites included in this contract are as follows:
Airport Admin. Buildlng
Airport Sky Commerce
Animal Shelter
Airport Specialty Hanger
Airport Spitfire Building
Beach Parks
612 Colorado Ave. Building
city Hall Building
Clover Park
Douglas Park
419 Ocean Ave.
1616 Ocean Ave.
Montana Library Annex
Fairview Library
City Yards General (Flre Training)
1125 Third Street
Ocean Park Library
Lincoln Park
Marine Park
Memorial Park
Municipal Pool
505 Olympic Blvd.
Ozone Park
Police station Building
pier & pier Buildings
stewart Park
Stepping stone
virglnla Ave. Park
Ken Edwards Center
Arcadia Water Plant
Woodlawn Cemetery
The construction contract includes crack repair and painting of
interior and exterior walls, roofing, plumbing, concrete and
asphalt repairs, ceiling tile replacements, and ceiling tile
bracing. Work is scheduled for completion 120 calendar days from
the contractor1s receipt of the Notice to Proceed which will be
issued September 1994. Hours of work have been limited to evenings
and weekends at some locations to allow for the continuation of
various programming activitles.
A Notice Inviting Bids for the construction contract was published
construction journals.
on July 6th and 7th, 1994, in The Outlook, as well as in four
Bidding documents were sent to six (6)
woman/minority business enterprise associations (WMBE).
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Bidding
packages were requested by nine (9) contractors. The City Clerk's
office received four (4) sealed bids, which were publicly opened
and read aloud on July 29, 1994 by the Deputy city Clerk.
The bid results, inclusive of Alternate #1 for various repair
items, were as follows:
*Sidtron, Inc.
DTEC Construction, Inc.
Tri-build Dev. Corp.
Advanced Constr. & Dev.
city Engineer's Estimate
$1,246,580
$1,496,262
$1,799,837
$2,496,295
$1,350,000
* WMBE
The lowest bidder, Sidtron, Inc., supplied the City w1th six (6)
references and all references reported that the contractor's work
was satisfactory. The state Contractors' License Board verified
that the contractor's license 1S current, active and in good
standing.
The professional services construction management contract includes
inspection and management of the construction work detailed above.
Requests for statements of Qual1fications were sent to 20 firms.
The City received 13 replies which were scored by a staff committee
of three (3) engineers. Four (4) firms were interviewed by the
same committee resulting in the selection of CMTS, a WMBE f inn
located in Culver city. CMTS is currently under contract with the
California state University system for construction management
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services for earthquake damage repair, similar to this project, and
for the California state University system Capital Improvement
Projects. They supplied the city with three (3) references and all
references reported that the consultant's work was satisfactory.
BUdqet/Financial Analysis
It is expected that a minimum of 97.5% of these expenditures will
be reimbursed by Federal Emergency Management Agency (FEMA) and
California Office of Emergency Services (OES). The remaining 2.5%
will be financed from City funds.
For the construction contract, costs shown in Attachment "Au are
based on the bid price given by the contractor plus 25%
contingencies at each site.
For the professional services contract, costs will be based on an
hourly rate schedule with a total not to exceed $96,000.00.
Construction management costs have been budgeted based on a
percentage of construction costs. Actual costs will be allocated
to the 31 accounts shQirJn in Attachment "B" as invoices are
received.
Estimated budgets for each site account number are shown on
Attachments A and B. It is recommended that the City Council
approve these budgets at this time.
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Recommendation
It is recommended that the City Councll:
1 ~ Award a contract to repair City-owned earthquake damaged
buildings to sldtron, Inc., the lowest responsible bidder,
in the amount of $1,246,580.00;
2. Authorize the City Manager to negotiate and execute a
contract with CMTS for construction management services
during the repair of City-owned earthquake damaged buildings
in an amount not to exceed $96,000.00;
3. Authorize the City Engineer to issue any necessary change
orders to complete additional work in conformance with the
Administrative Instructions on change orders;
4. Approve site budgets as indicated in Attachment A and B for
each site.
Attachments:
HA" - Constructlon Contract Costs
"B" - Professional Services Accounts
Prepared by:
craig Perkins, Director of Environmental and Public
Works Management
Anthony Antich, Clty Engineer
Holly Ackley, Project Manager
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Anachment IOA" Construction Contract Costs
25% Estimated
Site Description Account # BId Amount * Contlnaencles Budget
Airport Admn BUilding 13-50)-402-35380-5501 -13002 $77,152 $ 19.288 $96,439
'AIrport Sky Commerce (010 1 3-5(XJ-402-35450-5501 -13002 i $3,754 $939 $4,693
Admin Blda1
An:mal Shelter 13-500-402-86654-5501-13002 $3,254 $813 $4,067
Arrport Specialty Hanger 13-5OQ-402-35445-5501-13C02 $2,127 $532 $2,659
Airport Spitfire BUilding 13-500-402-35460-5501-13002 $ 10.387 $2,597 $12,984
Beach Parks 13-500-.!02-35255-5501-13002, $81,844 $20.461 $ 102,306
612 Colorado Ave Building 13-500-~02-35175-5501-13002 $158,057 . $39,514 $197,572
City Hall Buildll"'g 13-500-402 -35180-5501- 13002 $130,025 . $32,506 $162,531
Clever pork 13-500-402-35260-5501-13002 $28,908 $7,227 $36,135
Douglas Park 13-500-402-35265-5501-13002 $2,002 $501 $2,503
419 Ocean Ave 13-500-L02-35240-5501-13002 $12,514 $3,129 $ 1 5,643
1616 Oceo['\ Ave ; 13-500-.!02-35245-5501-' 3002 $1 6,895 $4,224 $21.118
Montano Library Annex 13-500..!02-35230-5501-13002 $2,503 $626 $3,129
Farrvlew Library 13-500-.!02-35220-5501-13002 $19.648 $4,912 $24,560
Ocean Park Libro'y 13-500-402-35235-550' -13002 $ 7 .884 $ 1,971 $9,855
Lincoln Perk 13-500-402-35280-5501 -13002 $23,398 $5,849 $29,247
Mar'ne Pork 13-500-402-35285-5501-13002 $42,505 . $1 0,626 $53.131
Me:""loricl PorI( - Gym 13-500-402-35295-5501-13002 552,310 $13,078 $65,388
MumClpol Pool 13-50)-402-86524-5501-13002 $171.948 $42,987 $214,936
505 Qiymplc alvd (Homeless 13-500-402-35270-5501-13002 $ 10.762 $2,691 $ 13,453
Shelter)
Ozone Park 13-500-402-35300-5501 - 13002 $626 $156 $782
Police Statlo'l BUilding 13-500-402-86704-5501 -13002 $57,942 $14,485 $72,427
Pier & Pier Builclngs 13-500-402-35390-5501 -13002 $18,021 $4,505 $22,526
Stewart PorK 13-500-402-35310-5501 - 13002 $17,645 $4,411 $22,057
StepPing Stone 13-500-402-35275-5501-13002 $59,569 $14,892 $74,461
Vrrglnla Ave Pori( 13-500-402-35315-5501-13002 $61 ,696 $15,424 $77,120
Ken Edwards Ce'1ter 13-500-402-35320-5501 -13002 $99.24C $24,810 $124,049
City Yard-General (Frre Training) 13-500-402-86574-5501-13007 $8,385 $2,096 $10,481
Arcadia Water Treatment Plant ) 3-50]-402-35054-5501 -13005 $17,771 $4.443 $22,213
Woodlawn Cemetery 13-50)-402-35405-5501-13005 $40,799 $ 10,200 $50,999
1125 3rd St -Senior Housing 13-500-402-86614-5501 - 13005 $7,008 $1 .752 $8,760
I
iGRAND TOTAL $1.246,580 $311 645 $1,558 225
* Contract + Alternative 1
G \LAUREN\EQSTAFF B (gS)
Attachment "B" Professional Services Accounts
Site Description Account # Estmated
Budget
Airport AdmIn BUilding 13-500-402-35380-5506-13005 $5,95200
Airport Sky Commerce (Old Admin B!dg 13-500-402-35450-5506-13005 $28800
Animal Shelter 13-500-402-86654-5506-13005 $28800
Airport Specialty Hanger 13-500-402-35445-5506-13005 $192 00
Airport Spitfire BUilding 13-500-402-35460-5506-13005 $76800
Beach Parks 13-500-402-35255-5506-1 3005 $6,33600
612 Colorado Ave BUildIng 13-500-402-35175-5506-13005 $12,09600
City Hall BUilding 1 3-500-402-351 80-5506-1 3005 $9,98400
Clover Park 1 3-500-402-35260-5506-1 3005 $2,208 00
Douglas Park 13-500-402-35265-5506-13005 $192 00
419 Ocean Ave 13-500-402-35240-5506-1 3005 $ 960 00
1616 Ocean Ave 13-500-402-35245-5506-13005 $1.34400
Montana library Annex 13-500-402-35230-5506-13005 $192 00
Falfvlew library 13-500-402-35220-5506-13005 $1.536 00
Ocean Park Library 13-500-402-35235-5506-13005 $57600
Lincoln Park 13-500-402-35280-5506-13005 $1.82400
Manne Park 13-500-402 -35285-5506-13005 $3,26400
Memonal Park - Gym 13-500-402 -35295-5506-13005 $4,032 00
Municipal Pool 1 3-500-402-86524-5506-13005 $13,15200
505 OlympiC Blvd (Homeless Shelter) 13-500-402-35270-5506-13005 $864 00
Ozone Park 13-500-402-35300-5506-13005 $ 96 00
Pollee Station BUilding 13-500-402-86704-5506-13005 $4,41600
Pier & Pier BUildings 13-500-402-35390-5506-13005 $1 ,344 00
Stewart Park 13-500-402 -3531 0-5506-13005 $1 ,344 00
StepPing Stone 13-500-402-35275-5506-13005 $4,608 00
Virginia Ave Park 13-500-402-3531 5-5506-13005 $4,704 00
Ken Edwards Center 13-500-402-35320-5506-13005 $7,68000
City Yard-General (Fire Training) 13-500-402-86574-5501-13007 $67200
Woodlawn Cemetery 13-500-402-35405-5501 -13005 $1,34400
Arcadia Water Treatment Plant 13-500-402-35054-5501-13005 $3,168 00
1125 Third St -Senior HOUSing Project 13-500-402-86614-5501-13005 $57600
Total $96,000.00
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