SR-9A (23)
PCD:PPA:SF:PC
f:\ppd\share\ccreport\police
Council Meetlng: July 26, 1994
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Santa Monica, California
JUt 2 6 19!JIt
TO: Mayor and city Councll
FROM: City staff
SUBJECT: Information Regarding Placement of a Bond Measure on the
November 8, 1994 Ballot to Fund the Construction of a New
Police, Fire and Emergency Operations Center and Actions
Necessary to Place Such a Measure on the Ballot.
INTRODUCTION
This report provides information relatlng to the proposal for
placlng a bond neasure on the Novenber 8, 1994 ballot to fund the
construction of a new Pollce, Fire and Emergency Operations Center
which will lnclude police headquarters, fIre administration and a
dedicated emergency operations faclll ty.
Thls report provides
background as to the hlstory and need for such abuilding, a
summary of the space needs analysis, conceptual drawings and cost
estiMates prepared by RossjDrulis Architects, a recommended design
process, and lnfor~ation on further actions required to place the
measure on the November 8, 1994 ballot.
BACKGROUND
During emergencies, the Clty of Santa Monlca has a responsibillty
to protect Ilves apd property.
Santa Monica needs an effective
means of managlng and coordlnatlng the response of police, fire and
outside agencies lnvolved in law enforcement and emergency
services.
For many years, 1 t has been felt that the existing
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Police Departwent facilities do not adequately provide for existing
and future Department needs. Preliminary analysis completed in
1990 conflrmed the faclllty's lnadequacies. Additionally, recent
experience managlng the emergency response and recovery operations
for the January 17, 1994 earthquake lllustrated to the city its
facility shortco~lngs and hlghlighted the importance of
centralizing and coordinating the activities of all public safety
and law enforcement agencles.
Consideration of the building project was delayed until completion
of the C1V1C Center Speclflc Plan (CCSP). with the recent approval
by the voters of Santa Monica In the June, 1994 election, plans for
the buildlng can be developed since the CiV1C Center Specific Plan
specifically outlines the location and design parameters of a new
police faclllty.
CIVIC CENTER SPECIFIC PLAN
The Civic Center Specific Plan (CCSP), approved by the voters in a
referendum on the June, 1994 ballotl speciflcally allows for the
construction of a new police department of up to 120,000 square
feet located east of the existing City Hall and north of the
proposed Olynpic Drlve extension. The CCSP also states that the
project could be funded wlth a voter-approved General Obligation
bond. An extenslon of 01ymplc Drlve J.S also called for in the
CCSP.
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It is expected that at least a portion of the olympic Drive
extenslon could be bUllt In conjunction with the new building to
provide for emergency access from the buildlng to 4th street and
the 1-10 Freeway on-ramp.
The CCSP is a multi-year plan, wlth two or three implementation
phases over numerous years with both private and pub11C planning.
The proposed Pollee, Fire and Emergency Operations Center is just
one component of the CCSP and does not dictate or preclude the
development of other parts of the Plan. As presently envisloned,
the building lS conslstent WIth the CCSP.
POLICE BUILDING DEFICIENCIES
The existing Santa Monica Police Department and jail is located in
the east WIng of Clty Hall. The current 466-person force occupies
approximately 44,000 gross square feet (GSF) of space, of which
approximately 9,000 GSF lS for the Jail.
The orig1nal City Hall was bUIlt in the late 1930's WIth the jail
facility, but without the eXIstIng Pollce Department wing. The
Police Department Fas located ln the north wing of city Hall next
to the JaIl during that tlme. In 1957, the existing Police
Department Headquarters was bUIlt to house approximately 160
employees, and has been PolIce Headquarters ever since, with only
a minor addition In 1979.
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Future growth In the Police Department will compound the already
crowded conditions, "-lith Department staff projections for 2010
increasing the size of the force to 582 people. In order to
accommodate the future needs of the Police Department, including
the Emergency operations Center and dispatch, the projected needs
require 105,000 G8F, WhiCh IS a 61,000 GSF Increase over existing
conditions.
The existIng building does not provide an effective environment for
the managenent and coordInation of emergencies or adminlstering the
needs of a large Dunlclpal police force. The buildIng as it is
presently confIgured IS difficult to secure. There are multiple
access points to the City Hall and the pollce wing. Basic spaces
for police operatlons are mlsslng or shared with other functions.
When the EOC 15 activated, the Police Department loses use of its
squad room. The crIme lab, photo lab and technical departments are
severely underSIzed and reqUIre T'lOdernIzatlon. The Police Property
Room is filled beyond its capacity and the secure storage of
conflscated weapons and drugs is difficult. Due to lack of space,
certaln adPllnlstratlve sectIons have been moved offsite. This
condition fragments the admInistrative and manageMent structure of
the organIzatIon and Impacts overall coordInation of law
enforcement and emergency response actIVIties.
Existing ci vie Center paths of travel for pollce vehlcles are
restricted. Pollce Department emergency vehicles have no direct
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access to Fourth street from the site. A key element of the new
Police and F~re Energency Operations Headquarters will be to
provide an extension of Olympic Drive directly onto Fourth street.
ThlS addlt~onal access route will assist the pollce in improving
response tlrnes for energency calls.
The eXlstlng bUllding does not meet current seismic codes or
American wlth Disabilities Act (ADA) accessibility provisions and
has antiquated and ineffective mechanical, electrical, plumbing and
security systems. The ex~st~ng building infrastructure is costly
to operate, unreliable and lS a growlng maintenance problem.
structural, ADA and flre code retrofits will be necessary for the
ongolng operatlon of the bu~ldlng. BaS1C Police Department
automated securlty systems such as closed circuit television,
voice-actlvated duress alarns (jail) auto~ated locking systems and
normal flre and Ilfe safety warning systeMs are non-existent.
The current Santa Monica Police Departnent bUllding functions as an
essential facility, but lacks the structural and building systems
necessary for it to be fully-operatlonal after a major earthquake.
The eXlst~ng building requlres adequate backup power,
communications, and data systens necessary for an essential
facility. During the recent earthquake, the Police Department and
the Emergency Response teams had to rely on mobile communications
during the first phases of the response because of building power
and communlcatlons system dlfflcultles.
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Dlsruptions of this sort to emergency communIcations or 911
operations are unacceptable and multiple levels of redundancy for
those systems are lacking or inadequate in the eXlsting facility
and are be1ng planned for the new bUllding.
The current fac1l1ty also does not provide areas for community
outreach meetlngs, focus groups, and public interaction with the
Police Department.
The Police Departnent 1S a satellite site of the statewide CALjID
system. This centrali2ed fingerprint Identiflcatlon database
syste~ serves the Santa t10nica Police Department and other regional
agencies. The 1D section equlpment and staff are crammed into a
tight, narrow area, maklng It difficult to function. This
condi tlon impacts the departnent' s ability to rapidly identify
indlvlduals and qUlckly apprehend suspects.
The eXlst1ng JaIl IS approxl~ately 9,000 GSF, the second oldest in
the State, and does not neet current code reqUIrements established
by the Board of Correctlons, Uniforn Building Code and Americans
with Dlsabllltles Act (ADA).
The problem of inadequate space conf 19uratlon, lack of space,
incorrect adJacenCIes and dIsruptlve and unsafe circulation are
typical throughout the eXIstIng Jall. The jall does not have a
sallyport for the safe, effectIve transfer of prIsoners to security
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vehlcles. Danger of escape 15 he1ghtened by direct links from the
jall to publlC clrculatlon. Direct supervision of all lnmates from
one central security control point does not exist, necessitating
increased staff observation of custodies. The new design will
allO\v the j all to be operated more efficiently, allowing more
officers to be ass1gned to patrol.
The victim/witness program is not efficiently provided for in the
existing facility. The building does not provide special areas for
private victim/witness interviews, counsellng or assistance. The
program is cOMpromised by lack of intervle\ol rooms and secure
circulatlon paths that are not lnterrupted by access to the ]all.
The existlng booklng area lS unders1zed, outdated and lacks basic
automated support syste~s.
FIRE ADMINISTRATION DEFICIENCIES
The recent Northr1dge Earthquake hlghlighted the disadvantages of
the Flre Depart~ent operating out of three dlfferent locations away
frOM City Hall, the Pollce Department, and the EMergency Operations
Center. coordination acti vi ties are less effective due to the
physlcal separat10n of functions. Portions of these offices are
also totally lnaccesslble to persons with disabilltles and contain
basic mechanlcal, electrlcal, pluF.blng and communlcat1ons systems
deflclenc1es.
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The existing space in the present administration building is
inadequate for an updated FIre AdnInistration office WhICh should
lnclude centralIzed adminIstratIon services, central dispatch,
paramedic coordination, resource Management and fire prevention
activities. A benefit of centralizing these functions would
Include coordInated emergency response operations to the community
from a location 1n ...:h1Ch key players can work together with
adequate space and systeMS, as well as one stop services for the
publlc.
The new building will provide an opportunity to develop an
lntegrated, state-of-the-art communlcations system for all
emergency response agenc1es. Add1tionally, the facility will allow
for better inter-dIv1s1on co~nun1cat1on, slmpllfy staff meetings
and maximize use of staff and resources for the city.
DISPATCH CENTER
The eX1stIng Pollce and Flre D1spatch Centers are located in two
separate build1ngs in the city and do not provide direct backup to
each other. LocatIng a coordInated police/f1re central dispatch
center within one build1ng will Increase the effectiveness of the
City'S emergency managenent systeM.
The lack of a Modern, state-of-the-art coord1nated dispatch system
during the recent earthquake led to an 1noperable 911 emergency
phone systen for the F1re Departnent, and required them to drive
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around the Clty to patrol for fires 1mmediately after the
earthquake. A ne',,/ facillty would provide an opportunity to develop
an integrated, state-of-the-art cOliMunications system for all
emergency response agencies. This strategy will also allow for
sharing of support spaces and the elimination of redundancies
inherent 1n the operatlon of two separate dispatch centers.
EMERGENCY OPERATIONS CENTER
The current Santa Honica Energency Operations Center (EOC) is
located 1n the eXlstlng pollce Department basement, and doubles as
the Pollce Squad Room. When the EOC is activated, the Police
Department loses its only department-wide briefing room at a time
when it is the nost necessary. In additlon, the existing EOC lacks
computerIzed support systems necessary for automated emergency
management planning and response, and does not have backup
emergency power or unlnterrupted power sources.
Although the City successfully responded to the recent earthquake,
the absence of modern CO~8unlcatlon and support systems was very
apparent. The Pollce Department receIved emergency phone calls
through their emergency mobIle van for hours after the earthquake.
The Northrldge Earthquake also demonstrated that Santa Monica needs
a dedicated emergency operatIons center designed not only for
coordinatIng responses, but also for prolonged recovery, planning
and training operatlons. The proposed EOC \.;ill provide these
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services, lncludlng up-to-date cOMmunications, data and building
systems, and be constructed utllizing the most modern seismic
design criteria.
PROPOSED BUILDING
RossjDrulis Archl tects prepared an updated program analysis to
determine existing and future requirements (2010) for a POlice,
Fire and Emergency Operatlons Center housed in the same building
that accomplishes the goal of provlding a state of the art facility
while meetlng the pollcies of the civlc Center Specific Plan (see
Attachment C).
The proposed four story bUllding is 114,454 GSF, which includes
80,000 GSF for Police Departnent and ]all facllities, 8,000 GSF for
Fire Adminlstratlon, a 5,200 GSF Energency Operations Center, a
5,400 GSF coordinated dlspatch center, and 100 subterranean parking
spaces for offlclal vehlcles. The proposed public entrances will
be on the south slde opposite from Olywplc Drlve and from the east
side on 4th street.
The buildlng wlll also lnclude state-of-the-art communlcation
facillties, including a new 911 comnunication systeM allowing for
coordinated d~spatch between the pollee and fire functions.
Community polIcing programs and pollce substations throughout the
City will continue to operate in their current fashion.
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SUMMARY OF BENEFITS
As outlined above, the followlng lists the benefits to the
community of a ne~ Pollce, Flre and Emergency Operations Center:
o Centralized Police and Fire facilities will provide
better public safety coordination and operation.
o New 911 emergency system located in one facility for all
emergencies.
o Improved emergency response times.
o Provide the communlty wlth a state-of-the-art facility in
order to respond tc future disasters.
o New faclllty wlll be better able to withstand a major
earthquake.
o Better access for the public to Police and Fire services.
COST ANALYSIS
A cost analysis for the bUllding includlng the 100 subterranean
parklng spaces was prepared by Ross(Drulls Architects, with the
asslstance of Adamson Assoclates. The cost of construction for the
buildlng lS $32.5 mllllon, WhlCh lncludes a complete building as
proposed for the Police, Fire and Emergency Operations Center, a
new jail facility, state-of-the-art telecommunication facilities,
100 subterranean parking spaces for official vehicles, architect
and deslgn costs, contlngency fees, and all reimbursable costs.
If the Council acts to place a bond measure on the November 8, 1994
ballot to fund the new faclllty, the total cost presented to the
voters will be $33 mllllon, WhlCh lncludes construction costs, plus
the cost of lssuance and the bond underwriters discount.
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Passage of the bond requlres a two-thirds positlve majority of
those votlng.
Cost to res1dents of the Clty would be based upon
the assessed value of thelr property, wlth renters paying on a per
unit share for thelr property.
The medlan assessed value for
residential property in the C1ty 15 approximately $220,000.
Payment of the bond measure on a property with an assessed value of
$220,000 "Jill be $44 per year for thirty years.
Property with
assessed values of greater or lesser value would pay a proportional
amount.
BUILDING DESIGN PROCESS
The plans as currently presented are conceptual and demonstrate
that the program for the bUllding is consistent \Vlth the Civic
Center Speclflc Plan. The lnformat1on presented at this point is
a program summary of the building users and the cost necessary to
bUlld it withln a four story helght llnit and other civic Center
Speclflc Plan requlrements. A full deslgn process for the proposed
building wlll occur after Nove~ber if the bond measure is placed on
the ballot by the Councll and approved by the voters.
ELECTION PROCESS
If the city council chooses to place the Police, Fire and Emergency
Operatlons Center bond measure on the Novenber 8, 1994 ballot, the
process for dOlng so lncludes the following steps:
o Adoptlon by the Clty Council of the Resolution of
Necesslty (nust be adopted at the July 26th meeting) .
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o Adoption by the Clty Councll of the Resolution of
ReiMbursement (recommended for adoption at the July 26th
meeting, but not requlred to place the measure on the
November ballot) .
o Adoptlon of an Ordinance ordering the submlsslon of the
bond for an election (must be adopted at the August 2,
1994 Councll neeting).
o Adoption by the Cl ty council at the August 9, 1994
~eeting of standard election-related resolutions
requesting all Clty measures and electlons be placed on
the November ballot, including the proposed bond measure
if adopted by Councll. ThlS includes determination of
who wrltes opposlng and supporting arguments by the City
Council and Clty Clerk and an impartial analysls prepared
by the Clty Attorney's office.
BUDGET/FINANCIAL IMPACT
There is a budgetjflnanclal lmpact to placlng the bond measure on
the November, 8, 1994 ballot. The cost to the Clty of placlng the
measure on the November ballot is approximately $20,000 and will be
paid through general fund revenues.
Also, if the resolution of rel~bursement lS adopted by the Council
(Attachment B), documented Clty costs incurred durlng preparation
of the bond flnanclng and actlvities related to the design of the
facili ty could be reimbursed by bond proceeds, if the bond is
approved by the voters.
RECOMMENDATION
If the Clty Councll elects to place a $33 million bond proposal for
a new Police, Fire and Emergency Operations Center on the November
8, 1994 ballot, it is recoMmended that the city Council adopt the
following resolutions at the July 26, 1994 meetlng:
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o ?esc::" ut~::':1 of tee c::. ':::/ Coune..: 0:: the Cl ty of Santa
XO:1::.ca 8e~err::':11~g ~hat the Fubllc Interest and Necesslty
De~a:1Q tG2 AcqU::'S::.tlou, CcnstructlO:1 and Completlon of
Certa::.~ :1~~lC::.~~l =~~rcve~ents a:1C Thelr FlDanclng
Throug~ ~~e Issuance of General Obllgatlo~ Bonds
Q =Zesol utl::::':-~ 0::: -:':-12 Cl -: '.J Co'-.::-:c11 0 f t~e C1 ty of Santa
MO~lca D2c::"ar::.~g -::12 C::.-:y's In~entlon to Relmburse
E::pe::dl tl.1res fror t.he Proceed.s of Obllgatlons to be
Issued by the C.:. cy and Apprcvlng Cer:Ciln Related Actlons.
Attachments.
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Fe201utlcn of the Clty Cou~cll of the Clty of
Sar:.ta 1'10:1=-c2. :'e':erml:"clng that: the Pub11C
=r:.te~est a:1G ~ecesslty DeITa~d the Acqulsltlorr,
Cor:.strJc-:::.on ar:.d Coropletlon of Certalrr
1:1..:.r:.::'2::';:'c.=- =r"C~o"Ie:re::-_t anj T1-:e1::: FElaDClng
:'h:'Ol:(f:~1 -:.:12 I 55''':'3.:,_:::::e or Gec:eral Obl::.gat1on
Bcr:,::s
Ej Peso=-J-:::'O:1 0: ~~e Clty Counell of the Clty of
Sar:ta r~or..:.:::::a Jecla~:.r:g tee Cl -:Y' s Ir.tentlon to
PelnD'J.rse S}:pe::.dlt1..:reS from the Proceeds of
CDllJ2':~C~S to be :::ssL:.ed by the Clty and
~DDrcv:'l1g Certalr. Belated ActlOr..S.
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?lc~arj 2r1dges, F1re Chlef
:a~es T. 3~~~s Jr., Cnlef 0: 2o=-lce
S'_~=c..I"::-:e ?rl::-~:, Plannl:1g and Coryun:.::y Development
Dlrec::c::-:'
?a~l C~sey, A=t~r:.g ~e:1~cr ?=-an:1er
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CA:MJM:f:\atty\muni\laws\mox\bond.res
City council Meeting 7-26-94
Santa Monica, California
RESOLUT:ION NO.
8791
(CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA DETERMINING THAT THE
PUBL:IC INTEREST AND NECESSITY DEMAND THE
ACQU:ISITION, CONSTRUCTION AND COMPLETION
OF CERTAIN MUNICIPAL IMPROVEMENTS AND
THEIR FINANCING THROUGH THE ISSUANCE
OF GENERAL OBLIGATION BONDS
WHEREAS, the City of Santa Monica (the "Cityll) is authorized
to issue general obligation bonds to finance municipal improvements
pursuant to the provisions of Article 1, commencing with Section
43600, of Chapter 4 of Division 4 of Title 4 of the California
Government Code (the IIAct"}i
WHEREAS, the City intends to issue general obligation bonds
under and pursuant to the Act to finance the acquisition and
construction of a POlice, Fire and Emergency Operations Center and
parking for official vehicles (the "Improvements"); and
WHEREAS, in order to initiate proceedings under the Act to
provide for the financing of the Improvements, the Clty Council of
the City (the "City council") must make certain f1ndings and
determinations;
1
NOW, THEREFORE, BE IT RESOLVED, by the C1ty Council of the
C1ty of Santa Monica as f0llows:
SECTION 1. The publ1C ~nterest and necessity demand, and it
1S the intention of the city Council to require, the acquisition,
construction and completion of the Improvements and to issue
general obligation bonds of the City to finance the cost thereof,
subject to completion of the proceedings requ1red by the Act.
SECTION 2. The estimated cost of the Improvements 15 not to
exceed Th1rty-Three Hi 1110n Dollars ($33,000,000.00) . Said
estimated costs include provision for legal and other fees, and the
cost of pr1nt1ng of bonds and other costs and expenses incidental
to or connected wlth the issuance and sale of general obligation
bonds to flnance the costs of the Improvements.
SECTION 3. ~he Clty Council hereby flnds and determlnes that
the costs of the Irprovenents requlre an expendlture by the Clty
greater than the a~ount allowed for It by the annual tax levy of
the Clty. The principal a~ount of general obl1gat1on bonds of the
C1ty to be issued for the Improve~ents wlll not exceed the
est1mated cost set forth above for the I~provements.
SECTION 4. ThlS Resolution 1S adopted, and general obligation
bonds of the c~ty are to be lssued, pursuant to the Act.
2
SECTION 5. This Resolutlon shall be adopted upon a vote of no
less than two-thirds of all members of the Clty Council.
SECTION 6. The City Clerk shall certify to the adoption of
this Resolution and thenceforth and thereafter the same shall be in
full force and effect.
APPROVED AS TO FORM:
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Harsha Jones Noutrie --'l
Ci ty Attortley
3
Adopted and approved this 26th of July, 1994
CL tf>b
Mayor
I hereby certify that the foregomg Resolution 8791 (CCS) was duly adopted at a
meetmg of the CIty Council held on the 26th of July, 1994 by the followmg vote"
Ayes Councilmembers:
Abdo, Genser, Greenberg, Holbrook, Olsen,
Rosenstein, Vazquez
Noes Councilmembers:
None
Abstam Councllmembers
None
Absent" Councllmembers
None
ATTEST:
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CA:f:\atty\muni\laws\mox\reimburs.res
City Council Meeting: 7-26-94
Santa Monica, California
RESOLUTION NO. 8792
(CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA DECLARING
THE CITY'S INTENTION TO REIMBURSE EXPENDITURES
FROM THE PROCEEDS OF OBLIGATIONS TO BE ISSUED
BY THE CITY AND APPROVING CERTAIN RELATED ACTIONS
WHEREAS, the City of Santa Monica (the nCityll) desires to
finance the acquisition and construction of a POlice, Fire and
Emergency Operations Center and parking for official vehicles (the
"Project") ;
WHEREAS, the City may use a portion of the proceeds of
obligatlons issued or incurred to implement the financing (the
"obligations") to reimburse expenditures made to pay costs of
acquiring, constructing and flnancing the Project prior to the
issuance or incurrence of the Obligations;
WHEREAS, United States Income Tax Regulations Section 1. 103-18
provides generally that proceeds of tax-exempt obligations are not
deemed to be expended when such proceeds are used for reimbursement
of expenditures made pr10r to the date of issuance of such
obligations unless certain procedures are followed, among which is
a requirement that (with certain exceptions), prior to the payment
of any such expenditure, the lssuer must declare an intention to
reimburse such expenditure; and
WHEREAS, it is in the public interest and for the public
benefit that the city declare its official intent to reimburse the
expenditures referenced herein;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SANTA MONICA AS FOLLOWS:
SECTION 1. The city intenas to issue or incur the Obligations
for the purpose of paying the costs of acquiring, constructing and
financlng the Project.
SECTION 2.
The city hereby declares that it reasonably
expects (i) to pay certain costs of the Project prior to the date
of lssuance or incurring of the Obl1gatlons and (i1) to use a
port1on of the proceeds of the Obl1gat1ons for reimbursement of
expendi tures for the Pro) ect that are paid before the date of
issuance or incurring of the Obligations.
SEC~ION 3. The nax~mu~ pr~nc~pal anount of the Obl1gations 15
Th1rty Three M~llion Dollars ($33,000,000.00).
SECTlor; 4.
The City Clerk shall certify to the adoption of
th1S Resolut1on and thenceforth and thereafter the saroe shall be 1n
full force and effect.
APPROVED AS TO-FOR}l:
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j ~W..i -. ~ fL.t
MARSHA JONEf MOUTRIE
C1 ty Attorney
2
Adopted and approved this 26th of July, 1994.
q~ ;tI L
!'M.ayor
I hereby certify that the foregoing Resolution 8792 (CCS) was duly adopted at a
meeting of the City Council held on the 26th of July, 1994 by the followmg vote:
Ayes Councllmembers
Abdo, Genser, Greenberg, Holbrook, Olsen,
Rosenstein, Vazquez
Noes' Councilmembers:
None
Abstam Councllmembers.
None
Absent Councilmembers'
None
ArrEST.
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- 'CitY Cleft-