SR-6K (12)
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EPWM:CP:LR:gs.CC1427 [G:LDR\WP51] Santa Monica, California
Council Meeting: July 12, 1994
TO: Mayor and City council
FROM: City Staff
SUBJECT: Recommendation to Authorize the City Manager to Negotiate
and Execute a Professional Services Contract for the
Preparation of Design and Construction Bidding Documents
for Parking structure #5
INTRODUCTION
This report recommends that the City Council authorize the city
Manager to negotiate and execute a professional services contract
with the firm of Zeballos and Smulevich Architects for the
preparation of design and construction bidding documents for
Parking structure #5.
BACKGROUND
The downtown parking structures were built in the 1960's and have
deteriorated through the years. Currently, the parking structures
appear dark, unclean and generally "unappealing" to users. The
parking structures are often the first point of contact for
visitors to the Third street Promenade and The Bayside District,
and they do not portray the positive image of the revitalization
that has taken place within the District.
During the FY 1993-94 budget preparation, funding for major
maintenance upgrades to the parking structures adjacent to the
Third Street Promenade was approved by the city Council. Following
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discussions with the Bayside District Corporation (BDC) and city
staff which included numerous inspections of the parking
structures, it was determined that the most effective use of the
available resources would be a focused effort on one of the more
heavily used parking structures to demonstrate the potential impact
on its attractiveness and overall maintenance.
Parking structure #5 is located at 1440 4th street, between 4th
street and 3rd Court, north of Broadway. Vehicular access is from
4th street. However, pedestrians can enter and exit the structure
from 4th street or 3rd Court. High levels of pedestrian traffic
use this Parking structure to access the Third street Promenade and
other local businesses through convenient pedestrian walkways.
This demonstration project will focus on the lower two levels of
parking structure #5 and result in a program of capital
improvements intended to ease maintenance, enhance aesthetic
features and become the prototype for the other five structures.
The scope of work includes increasing the light levels, and
replacing deteriorated floor and wall tiles in the lobby,
rest rooms , stairwells and parking areas to create a brighter
environment and a more easily maintainable facility. The scope of
work also includes remodeling the restrooms, installing new
fixtures and increasing lighting and ventilation. staff will
evaluate alternate materials to enhance ease of maintenance, vandal
resistance and aesthetics. Improving graphics and signage will be
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a key component of this project. Also, the new attendant parking
program and the seismic testing and potential upgrade project will
be coordinated with this work.
DISCUSSION
A Request for Qualifications (RFQ) was distributed to fourteen
firms on December 23, 1993. Responses were submitted by three
firms including Zeballos and Smulevich Architects, Oakes and
Associates and Sam Tolkin Architect. The review committee included
the City Engineer, the Cultural Arts Administrator, and the Asset
Manager from the Resource Management Department as well as three
representatives from the Bayside District Corporation including the
Executive Director, one Architect and one Property Manager. The
review committee recommends selecting Zeballos and Smulevich
Architects. Their qualifications and proposal best adhere to the
requirements of this project.
Similar projects recently completed by the Zeballos and Smulevich
design team include MacArthur Court Parking Structure in Newport
Beach, MCA Laramie Canyon Parking Structure in Universal City,
Broadway/Spring Center in Los Angeles and the Community Hospital
Parking Structure in Ventura.
BUDGET/FINANCIAL ANALYSIS
The funds needed for this contract with Zeballos and Smulevich
Architects for preparation of the construction bid documents for
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Parking structure #5 are:
FUNDS REQUIRED
Negotiated Amount. . . . . . . . . . $ 69,40S.00
Contingencies and
Reimbursable Expenses (10%) . . . . . $ 6.940.00
TOTAL $ 76,345.00
Funds are currently available in CIP Account No. 01-770-263-20094-
8900-99044, "Third Street Mall Improvementsft, in the amount of
$1,016,000. The cost of construction is estimated at $350,000.
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager
to negotiate and execute a professional services contract with
Zeballos and Smulevich Architects for the preparation of design
and construction bidding documents for Parking structure #5.
Prepared by: Craig Perkins, Director of Environmental & Public
Works Management Department
Jeff Mathieu, Director of Resource Management
Anthony Antich, city Engineer
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