SR-051496-6O
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Council Meetmg" May 14, 1996
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Santa MOnica, CA
MAY 1 ~ 1996
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TO:
Mayor and City Council
FROM:
City Staff
SUBJECT.
Recommendation to Award Bid to Furnish and Deliver Video Equipment, #2565
IntroductIOn
This report concerns an award of bid to furnish and deliver video equipment for the Cable
TelevISion DIvIsion, City Manager Department, In the total amount of $45,199.79, Includmg
applicable sales tax
BackRround
In response to published Notices Inviting Bids (published April 9 and 10, 1996) to furnish and
deliver VIdeo eqUIpment In accordance wIth CIty specIfIcatIons, bIds were receIved and
pubhcly opened and read on April 23, 1996 Proposal forms were mailed to three (3) vendors
and notIces were advertised In accordance with City Charter and MUnicipal Code provIsions
Two proposals were received as follows:
Vendor
Amount
Hoffman Video Systems
Shoreline Ltd.
$45,199.79
$45,238.76
ThiS editing equipment replaces a Unit that was purchased In used condition over eight years
ago and IS not currently operable. Due to the eqUIpment's age, It IS not economIcally feasIble
to repair It. ThiS equipment IS essential for the editing of teleVIsion programs that the Cable
TeleVISion DIVISion produces
MAY 1 ~ 1996
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Staff has evaluated the low bid and fmds that It meets City specifications.
Budget/Fmanclallmpact
FIscal Year 1995/96 appropnatlOn authonty for thIs purchase IS In the CapItal Improvement
Budget Program, account number 51-710-207-20096-8900-99565, "City TV Replacement
Equipment" .
RecommendatIon
It IS recommended that the award of BId #2565 be made to Hoffman V,deo Systems In the
total amount of $45,199 79, mcluding applicable tax, as the lowest and best bidder
Prepared By' Pam Wortham, Purchasmg Agent
Diane Howell, Buyer
May 6, 1996
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