SR-051496-6N
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MAY 11t 1996
RM JM kmb WP6 1-32596
Council Meeting May 14, 1996
TO Mayor and Members of the City Council
FROM City Staff
SUBJECT Authorization for the City Manager to negotiate and execute a contract
renewal with Wllldan AssocIates to continue providing supplemental
staffing for the Resource Management Department to manage the
Multifamily Earthquake Repair Loan Program
INTRODUCTION
ThiS report requests authorization for the City Manager to negotiate and execute a
contract renewal with Wllldan ASSOCiates to provide staffing to assist In managing the
Multifamily Earthquake Repair Loan (MERL) Program
BACKGROUND
On October 25, 1994, the City Council approved the retention of Wllldan ASSOCiates to
supply temporary, professJOnaJ staff expenenced In federal, state and local hOUSing
programming policy for the purpose of prOViding qualIfied personnel to ensure the
Implementation of the MERL Program The proposed renewal of the contract would
result In the proVISion of necessary staffing for twelve months at a cost not to exceed
$18,404 per month, or a total of $220.848
DISCUSSION
The staff assistance prOVided by the staff of Wllldan ASSOCiates has been cntlcal to the
realizatIon of MERL Program goals The abilIty of the CIty to continue to meet those
MAY 1'1 1996
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goals until all applications have been processed, loans closed and reconstruction work
completed reqUIres the contInued assIstance of Wllldan Associates staffIng WorkIng
In conjunction with Resource Management Department personnel, Wllldan Associates
has provided support In the preparation of template loan documents for all loan
categories, the completIon of all envIronmental clearances reqUIred by the federal
Department of Housing and Urban Development, fmallzlng commitments and clOSings
of over 20 loans totalling more than $15 mIllion and provldmg detailed due diligence
and techmcal ass/stance for the Program and loan applIcants as needed
Wllldan Associates personnel have slgmflcantly assisted Santa MOnica In ItS
earthquake recovery efforts It IS recommended that the City contmue Its aSSocIatIon
with WlIldan Associates because ItS personnel have worked with the MERL Program
since Inception and It would not be cost effective to make a change In staffing at thiS
stage of Program ImplementatIon The renewal of the CIty's contract with Wllldan
Associates Will ensure that the MERL Program IS adequately staffed with qualified
personnel until Program completion, estimated to be In mld-1997 The effective date of
the renewed contract wIth WIJJdan AssocIates, If approved, WIll be June 1, 1996
BUDGET/FINANCIAL IMPACT
It IS requested that an additional appropnatJon of $220,848 be made and budgeted to
account number 19-700-695-00000-4483-00000 ThiS would ensure that adequate
funds are avaIlable under Program Administration to fund thiS activity
"
RECOMMENDATION
It IS recommended that the City Council authorized the City Manager to negotiate and
execute a contract renewal wIth W,IIdan AssocIates at a cost not to exceed $220,848 to
prOVide staffing to manage the Multifamily Earthquake Repair Loan Program
Prepared by
Jeffrey P MathIeu, Director of Resource Management
Keith M Breskln, Administrative Services Officer