SR-051496-6I
.... "'I
~.
CCS' BS/CC'TGV 'const9B ,sr
City CouncIl Meeting: May 141 1996 Santa Monical California
MAY , " f996
STAFF REPORT
TO Mayor and City Council
FROM: CIty Staff
SUBJECT RECOMMENDATION TO APPROVE ALTERNATE ROUTE FOR A US
CONSTITUTION DAY PARADE ON MAIN STREET
INTRODUCTION
The City's Event Management Team has receIved a request to conduct a parade on
a route other than the City's authorized parade route (SMMC Section 4.08.580) for
the 3rd annual U,S. Constitution Day Parade to be held on Saturday, September 14,
199B The followrng report descrrbes thIs event and recommends approval of the
alternate route with conditions established by the Event Management Team
BACKGROUND
On January 30, 1996, the City's Event Management Team reViewed a request to hold
a parade on Main Street to celebrate the signing of the U,S. ConstitutIOn. The event
organIzers hope to promote and IOstlll the pnnclples of the ConstItutIOn In youth,
Stagrng Will begin at 8:00 a m and WI" take place In the area that begrns at Colorado
and MaIO and ends at the II Cham Reaction" sculpture north of the CiVIC AuditOrium
The parade will start at 9.00 a m In front of the "Cham Reaction" sculpture and will
proceed south on Mam Street crossmg the southernmost CIty limits into Venice. The
organizers plan a two hour parade from start to fInish, not Including staging time.
1 HAV 1 ~ f996
bI
---
The U S. Constitution Day Parade Committee has requested that the CIty once agam
underwnte the costs for Pollee servIces
DISCUSSION
A parade on Main Street on a Saturday morning wIll have a significant Impact on the
public transportatIon system and transIt-dependent cItIzens, Four Santa MOnica bus
lines and one MT A line are impacted by the parade route request Approximately 53
Santa Monica bus tnps wIll be affected. Lines running on Main Street can be moved
to Neilson Way, although transit nders hVlng east of Main Street may have dIfficulty
accessing buses dunng the parade, Lines crossing Mam at PIca and HIli, two buses
every 15 minutes at each intersectIon, wIll have to be accommodated by breaking the
parade as traffic arrives at the intersections, Although, Transportation officIals have
indicated that this IS an acceptable optIon, these delays may extend the duration of
the parade
The Event Management Team recommends that the parade begm near the CIVIC
Auditorium and promptly proceed south, disbanding at or before 11 00 a m at the
Southern CIty limits and not including a loop back to the CIVIC Auditorium, It IS not
reasonable to preclude or Impede the normal busmess avaIlability of the CIVIC
Audltonum to accommodate the Parade whIch has followed the recommended route
and procedure for the last two years,
2
.
..
BUDGET/FINANCIAL IMPACT
City costs for the requested route are estImated at $3,150 Adequate funds are
avaIlable In department budgets to cover these costs No additional appropriations are
needed
RECOMMENDA TION
Staff recommends that the City CounCIl approve the U S ConstItution Day Parade on
September 14, 1996 on the route descnbed herem, requmng parade organizers to limit
Its duration to two hours, Includmg frequent traffic breaks for bus crossmg.
Prepared by Barbara Stinchfield, CCS Acting Director
Carole Curtin, Events FaCilities Manager
Trlme Garcia-Valdez, Admlmstratlve Staff Assistant
Community and Cultural Services
3
- ....
.-
...
CCS:BS/CC TGV:const96 sr Santa Momca, California
City Council Meetmg: May 14, 1996
RESOLUTION NO. 9029
(City Council Senes)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AUTHORIZING THE HOLDING OF A PARADE ON SEPTEMBER 14, 1996 ON
A ROUTE OTHER THAN THE OFFICIAL CITY PARADE ROUTE
WHEREAS, pursuant to Section 4,08.580 of the Santa MOnica MUnicipal Code,
the CIty Council may authorize a parade route as set forth herem,
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS
SECTION 1 That on September 14, 1996 at 9:00 a m, participants In the U,S,
ConstItution Day Parade are authorized to conduct a parade along the followmg route:
Staging at the "Charn ReactIon" sculpture north of the CIVIC AudItorium and
proceedmg south on Main Street crossmg the southernmost CIty limIts where the
parade will dIsband.
SECTION 2. Permission to conduct the parade IS granted upon the following
conditions
a. That parade Units may not be brought to the staging area, Main Street
between Colorado and the "Cham Reaction" sculpture, pnorto 8 00 a m. on Saturday,
September 14, 1996.
b That amplified sound IS not permitted before 8:00 a.m. and all speakers
on the revlewmg stand must face the ocean,
4
~. -
"" 1
~
c. That duration of the parade be limIted to a maximum of two hours,
Includmg frequent traffIc breaks to allow buses and other traffIc to cross parade route.
d. That any servIce not provided by the City, such as barrrcadmg and conmg
of streets and postmg of directIonal sIgns, be assumed and paId by the Orgamzers.
e. That organizers be responsIble for posting "Temporary No Parkmg" signs
along the parade route at least 24 hours In advance and removing them Immediately
followmg the parade,
f. That all litter, horse droppmgs, and dlTectlOnal sIgns be cleared from the
streets and sidewalks wlthm four hours of the close of the parade.
g. That the parade disband at or beyond the Southern CIty limits on Main
Street and not contmue or loop back mto the City.
h. That an "Indemnity and Hold Harmless Agreement" be executed and
returned to the Events Office by August 30, 1996
I- That If General Liability Insurance IS retained It will name the City of
Santa Monica, members of the City Council, boards, commiSSIons, offIcers, agents,
employees, and volunteers as addItional Insured.
SECTION 3. The City Clerk shall certify to the adoption of thiS Resolution, and
thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM:
MARSHA JONES MOUTRIE
CIty Attorney
-u4 '\ I
by ~.. I <'i <- .' J !..-L~ -(J~'f"2,t
ARSHA JONES MOUTRIE
City Attorney
5
- -;
~
Adopted and approved thIS 14th of May. 1996
~~
Mayor
I hereby certIfy that the foregomg ResolutIon 9029 (CCS) was duly adopted at a meetmg
of the CIty Councl1 he1d on the 14th of May, 1996 by the followmg vote
Ayes Councl1mem bers Abdo, Ebner, Genser. Greenberg, 0' Connor Rosenstem
~oes Councilmembers None
Abstam Councl1members None
Absent Councllmembers Holbrook
ATTEST
~~ ~
City Clerk