SR-061196-6D
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EPWM'CP AA.JM sm CC1527 [8: \SP1527] Santa Monica; caliJUNn,a, 1996
Caunell Meetlng: June 11, 1996
TO: Mayor and City council
FROM City Staff
SUBJECT: Award of Contract for the FY 1995-96 Water Main
Replacement Program at VarlOUS City Locatlons
Introd1,lction
ThlS report recommends that the City Council award a contract for
the FY 1995-96 Water Maln Replacement Program at various City
locatlons to P & J Utllity Company, the lowest responsible bidder,
in the amount of $528,364
Backoround
Durlng the FY 1995-96 budget process, the City Council appropriated
funds for the replacement of water mains at various locations
throughout the City. This annual Program replaces water mains
which have deteriorated due to age and corrosion and upgrades water
main sizes to handle current and future demands. The proposed
locatlons are recommended for replacement in the City's Water Main
Master Plan.
A Notice Invitlng Blds was published on Aprll 20 and 22, 1996 in
The 01,ltlook, as well as in five construction journals. Blddlng
documents were sent to six (6 ) women/minority business enterprise
assoclations (WMBE) . Bidding packages were requested by fourteen
(14) contractors. The City Clerk's office recelved five (5) sealed
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bids
On May 13, 1996 the sealed bids were publicly opened and read aloud
by the Deputy Clty Clerk.
The bld results were as follows:
1. P & J Utility Company . . $ 528/364
2. W.A. RaS1C Constructlon Company . . . 548,950
3 . Wllliams Supply Company . . . . . . 627,965
4 Simich Constructlon . . . . . 644,013
5 . *Miramonte Construction Company . 663,199
City Engineer's Estimate. . . $ 570,000
* WMBE
The lowest bldder, P & J Utlllty Company, supplied the Clty with
references and all references reported that the Contractor's work
was satisfactory. The State Contractors' Llcense Board verlfied
that the Contractorls License is current/ active and in good
standlng
Budaet/Flnanclal Analvsls
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FUNDS REQUIRED
Contract . . . . $ 528,364
Contingencies (15%) . . . . . . $ 7$1.636
TOTAL $ 608,000
Funds are available ln the amount of $608,000 in eIP Account Number
25-760-671-20096-8900-99136/ "Water Main Upgrades. n
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Recommendation
It is recommended that the City Council,
l. Award a contract for the FY 1995-96 Water Main Replacement
Program at various Clty locations to P & J Utillty Company,
the lowest responsible b1dder, 1n the amount of $528,364; and
2 Authorlze the Clty Englneer to issue any necessary change
orders -:'0 complete addltlonal work in conformance with the
Admlnlstratlve Instructions on change orders.
Prepared by: Cralg Perkins, Director of Environmental and PubllC
Works Management Department
Anthony Antich, Clty Englneer
John Mundy, Utilities Manager
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