SR-052896-6D
60
EPj~~:CP:p~~:MJ:sm: s:spl438\cc1438 Santa Monlca,M~Xl~Bo.a-
Coc.nCll Meetln.g: l~ay 28r 1996
TO: Mayor a~d Clty CcunCll
FRC:'1: Clty S-:a=::
SUBJECT: A'i,-..'ard of Contract for the Constructlon of Dralnage
I:rp~cvements at 1550 PaclflC Coast Hlghway (Parkl:lg Lot
North of Santa Monlca Pler)
Int~ociuct:.on
ThlS ~epo~~ recommends that ~he Clty Courrcll award a contract for
the co~str~cLlon of d~a~nage lmprovements on the 1550 Paclflc Coast
11lghway (:?CE) par j(l:lg lot to Alton GeoSclence, the lowest
~esponS1Dle bldde~, In the amou~t of $47,325.
Bac<grounc
On ?enruary 13, 1996, the Clty CounCll adopted a resolutlon
authorlzl::g "[he Clty ~anager to admlnlster varlOUS federally-
~unded ~ra~spcrLatlon proJects. The 1550 PCB parklng lot was found
ellglb="e for partlal fundlng under the gUldellnes of the Federal
Surface Tra~sporatlon Program (STP) . The Federal portlon of the
::0"[a1 cost 1S approXlmate::"y P.~;} a:ld the remalnlng 15% lS the
~~C
responslbll:.ty c~ L:ne Clty. The constructlon of these
:.~prove~ents wll: e="lmlnate the curre~t pondlng problem occurrlng
w:th ralns anc. 21gh tlaes. The scope of wor< conslsts of
=~rnlsh~ng and :':ls~alllng a sump pump In the eXlstlng parklng lot
wlL:h a::l cllj'wa te~ separator. The potentlal lmpact from
HAl' 2 L1
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co~struc~lon on pa~klng operatlons was evaluated and determlned to
be neg~lg:..:O=-e.
A :\ot:..ce =nvltlng Blds was punllshed on February 17 & 19, 1996 In
The 0:..<. tIc c :..: . Bldd:.ng documents were sent to twelve (12 )
wc~ar./m:..~orlty-ow~ed buslness enterprlse assoclatlons. Blddlng
packages 1,;ere reques~ed by nlneteen ( 19) contractors. The Clty
C2.erk's offlce ~ece:.ved TIlDe (9) sealed blds, WhlCh were publlCly
opened and ~ead aloud on Apr:.l 16, 1996 by the Deputy Clty Clerk.
Tte bld ~esults were as folJ..ows:
l. A~to~ GeoSclence $47,325
2 . R.B. C.tl.:tlik Co. 48,320
3. H. ~~. Lcyd, :r:c. 50,400
4. ~ona.ld L. SIn th 51,880
r; Los A~ge~es Engl~eerlng Inc. 51,910
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6. At=-as-Allled Inc. 58,780
I . C=-arke Contract:..ng Corporatlon 69,904
8. EX~el Pavl~g Company 77,755
9. Coh:::: T. Halley, Ir.c. 84,050
C1LY Englneer's Est:.mate $50,000
~~e lowest Dlccier, Alton GeoSclence, supplled the Clty wlth several
:cefere::::ces aLe all reported that the contractor's work was
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sa-:::..s:ac:::ory. The State Contracto~s' Llcense Board verlfled that
t-' cont~actor's l.::..cense lS current, actlve, and ln good standlng.
~.::e B::..ds we~e recelvec prevlously O~ thlS proJect on October 2, 1995.
':"nose b::..ds were allowed to explre due to delays In proJect approval
fro::! Cal t~ans, deslgc ITOdlflcatlons requested by staff, and staff's
deterTI1~atlo~ t~at those bld results were lnflated.
Budget/Fl.::a~clal Ana:YSls
FUNDS REQUIRED
Cc:::tract $47,325
Cc::tlngenc::..es (15%) 7,175
TOTAL $54,500
Funes are avallable lD :::::I? account numbers:
F'..lndlng Scurce ~_ccount Nu:",.ber Contract Contlngencles Total
:'550 Dra~nage 0:'-77Q-402-20095~89J5-994C5 $13,325 500 13,825
:::mpr:)ve:r,ents
1550 ::ralnage 20-778-482-20095-8905-99405 3/;,000 2,500 36,500
Irnp:::cvemer:ts
Hoss ]l.ve storm 31-760-661-2~990-8900-99209 4,175 4,175
G:::aln Improvemer.~s
TO::'AL $47,325 $7,175 $54,500
Revenue accou:1": ::Jmber 43-500-402-00000-0314-10000 has been
establ::..shec :::0 deposlt the federal relmbursement of 85% of actual
expendl t'Jres on thlS proJect. These funds are expected at project
CCI!lp.iet::..on, F~ :'996-97.
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Recc:T.:r.enda tlon
I': lS recomrr,ended ~hat the Clty CouDcll:
1. Award a cc~~ract to Alton GeoSc~ence, the lowest responslble
bldder, lD the 3Tount 0: $47,325; and
2. Aut{:crlze the Clty Engl!leer ':0 lssue any necessary change
crde::::::-s to complete addltlonal work l.n conformance wlth the
Ad:~nlstrat~ve Instructlons on change o~ders.
?repa:::-ed "by: Cralg ?er'<lDs, Dlrec':or, Envlronmental & Publl.c
Wor~s ~anagement
Ar:ttony Antlch, ? E. , Clty Englneer
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