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SR-052896-6C - 6(; ~'l . ~ CCS BS MdeH hs!\vpwmicouncll/artsed Santa Momca, California - - CouncIl Meetmg May 28. 1996 MAY 2 8 1996 TO: Mayor and CIty CounCll FROM: CIty Staff SUBJECT: RECOMME1\TIATION TO APPROVE A RESOLUTION AUTHORIZING CITY "tvlANAGER TO APPLY FOR GRANT FUNDS FROM THE CALIFOR"JA ARTS COUNCIL LOCAL ARTS EDUCATION PART\'ERSHIP PROGRAM INTRODUCTIOX This report recommends that Council approve a resolutIOn authonzmg the CIty Manager to apply for grant funds from the Cahforma Arts Councll Local Arts EducatIOn PartnershIp Program to support development of the Santa ~10mca Arts EducatIOn Plan by the CIty of Santa Monica Cultural Affmrs Dn.'lsIOn and the Santa MOlllca'1vlalibu Urufied School DIstnct. BACKGROVl'"D The Cahforma Arts CouncIl has ImtIated a new grantmg program made possible by funds aVaIlable from the Arts LIcense Plate enacted m 1995 through Senate BIll 1571 These grant funds are aVailable to local arts agenCIes III partnershIp WIth theIr local school dIstricts to develop and Implement educatIOn programs III the arts Grants \\'111 be admimstered on a three-year cycle and reCIpIents \'1'111 be ehglble for second and thIrd year funding upon reVIew and approval by the Cahforma Arts Council The Cn)' of Santa MOllica Cultural Affans DIVISIon in partnership wIth the Santa MOlllcaiMahbu Vmfied School DIstrict IS ehgIble for $20,000 under thIS program. The purpose of the Santa rvloll1ca Arts EducatIOn Project (SMAEP) is to create a long-range plan, one that promotes and plans for the utIlIzatIOn of commumty resources In a partnership that makes the arts an mtegral part of the core curriculum of every school in the Santa ~WnaY9W6 - 6C ~ - ,;: , Umfied School Dlstnct The need for such a program was clearly seen In both the ongmal Santa Momca Cultural ...\11s Master Plan and the 1996 Cpdate ''The cntIcal need for arts education to be consIdered an Integral component of a well-rounded K-12 curnculum and as a tool to develop future arts audIences has been a pnmary concern of both the onginal Master Plan and Update cultural planmng processes" The Update urges the Arts CommissIOn's Arts EducatIOn CommIttee and the Dlstnct to "determIne the scope of a comprehensive arts educatIOn program and compare It \\"lth the 1996 State"V'lde VISUal & Performmg Arts Framework, and to develop a budget for the ImplementatIOn of the recommended comprehensIve arts educatIOn program " In addltlon. m 1993 the Dlstnct conducted ItS own survey and Illventory of visual, performIng, and literary arts m the Santa .\1omca/Mahbu Umfied School Distnct As part of this process, admInIstrators from every school III the Dlstnct responded to a detailed questIonnaIre cIrculated by the DIstrIct' 5 Office of CUrrIculum and InstructIon The results of the survey of arts education programs at each school confirmed the needs delmeated III the Cultural Arts Master Plan. The CIty must submIt a formal applIcatlon for the ne"v grant funds to the CalIfornia Arts CouncIl A copy of the applIcatIOn IS attached Tlus grant submIttal process requires a CIty CouncIl resolutIon ;,vhIch authOrIzes the Crty "-'fanageI to apply for grant fundmg In addiuon, the CalIfornIa Arts CouncIl reqUIres that the CIty CounCIl endorse the program as descnbed in the apphcauon and commIt to ItS development ThIS apphcatIOn has been endorsed by Dr Neil SchmIdt. Supenntendent of the Santa MomcalMahbu Umfied School DIstrIct and lus letter of support m mcluded III the grant applIcatIon DISCUSSIO~ After CalIforma Arts CounCIl approval of the requested grant fund, the DiviSIOn and the School 2 . DIStrICt vall work m partnershIp to hIre a consultant to oversee development of the Santa Momca Arts EducatIOn Project, a collaboratIve long range plan to promote the vIsual, performmg and lIterary arts as a part of the core curnculum of the Santa MomcalMabbu Umfied School DIstrict The ProJecfs planmng process WIll last approXImately one year During that tIme. a Steenng CommIttee composed of commuruty member ""ho have served on the Arts C01llIll1ssion and It Arts EducatIOn CommIttee, parents. students. teachers, and artIstS who have demonstrated then mterest marts educatIOn, admmIstrators and educators from the School DIstrIct; and representatIves from local arts orgamzatIOns WIll be convened and a facIlitator \\111 be htred. The CommIttee \'1'111 \vork \Y1th the faCIlitator to develop a VISIon statement for SMAEP Usmg the VISIOn statement as Its baSIS, a draft of a detaIled plan for SMAEP will be collaborauvely developed by the commumty. the School DIstnct. and the Arts ComnussIOn The facilitator, along WIth the School DIstnct"s Arts Consultant and a representatlve of the Cultural Affairs DIVISIOn, WIll sohClt mput from parents. teachers, students and admimstrators from each school In the DIstrIct and each arts/cultural organIzatIOn m the commumtv The draft plan wIll be - " CIrculated through the schools and theIr commumtles and then discussed by the Steering CommIttee Once a verSIOn has been approved by a consensus of the CommIttee it '''111 be submItted for ratIficatIOn by the Arts CommISSIOn and the School Board In the past. the Cultural AffairS DIVISIOn has used Cahforma Arts CouncIl fundmg to supplement eny fundmg to create many of the DIVIsion's most successful programs Funds from the Arts COunCIl'S OrgamzatlOn Support Grant Program have paId artIsts' fees for the Santa Maruca Festivals m 1991. 1992_ 1994 and 1995 The DrVlSIon LS also the reclpient of two grants under the CouncIl's State/Local Partnershlp Program. one for the development of a brochure promoting 3 . arts and cultural opportumt1es m the C1ty and another for the Santa Momca EconomIC Impact Report of the Arts currently underway BCDGET Al"D FIN~~~CIAL I:\IP ACT ThIs grant program reqmres a one to one match m fundmg. wIth half of the match coming from each partner, the en)' of Santa }.10mca Cultural Affrors D1v1slOn and the Santa MorucaIMalibu Unified School DIstnct The Cultural Affrors DIVIsIOn's match reqUirement 1S $10.000. Hovvever, unl1ke many programs, ne",' money IS not reqUIred for th1S match and the Cultural Affairs DIvisIOn plans to make an m-kmd match wIthm 1ts FY 96/97 salary budget with no request for additIOnal funds from the C1ty The SMMUSD plans to make Its portIOn of the match 111 the same manner The School D1stnct has approved the Santa MomcalMal1bu School Distnct's 111volvement of staff and resources RECOMlVIENDA TION Staff respectfully recommends that the CIty CouncIl adopt the attached resolutIOn which authonzes the en)' Manager to file an apphcatlOn and execute all necessary grant doclUllents Prepared by Barbara Stmchfield Actmg DlIector. Commumty and Cultural SerVIces Maria LUisa de Herrera Cultural Affmrs AdmIn1strator Hronp Slmmons AdmmIstratIve Analyst 4 C1tv of Santa Mon1ca '-- AppIICIInr. N... Cultural Affa1rs D1V1S10' f LOCAL ARTS EDUCATION PARTNERSHIP PROGRAM APPLICATION 1996.1997 A Applicant Orgamzation C1ty of Santa Monl-ca, Cultural Affa1rs D1viS1on Legal Name Room 106, 1685 Ma1n Street Street Address Santa Monica, CA 90401 Cal1-forn1a City State 90401 Los Angeles Zip Code County (310) 458-8350 95-6000-790 Telephone Federal ID No (310) 917-6641 Fax Harriette McCauley Contact Person, Board of Directors! E-mail CommiSSion Maria LU1sa de Herrera Number of years the applicant organIZation Project Coordinator has consistently been dOing Arts same as above Programming In CalifornIa Address (If different tram above) Is thiS application for a planning grant only? If so, check here yes U S CongressIonal Dlstnct 29 State Senate Dlstnct 23 State Assembly Dlstnct(s) 41 Phone John Jalll1-, C1-ty Manager Executive Director 8 Grant Amount Requested $ 20.000 C Summary of proposed project (SO 'WOrds or 'eu, typed) Funding 1S being sought for the Santa Mon1ca Arts Education Project, a collaborat1ve plan developed by the community and a Steer1ng Committee that will make the~ual. performing and literary arts a part of the core curr1culum of the ten schools 1n the Santa Mon1ca/Malibu Un1f1ed School D1str1ct. 1 - - ~ _.-~---- >--.- - . .. Cuy of Santa Momca Cultural AffaIrs DlvlSlon/9 SA.NTA MONICA ARTS EDUCATI01\ PROJECT 1- History, Purpose and Goals of the Applicant Organization The Santa MOnIca Cultural Affairs DIVISion IS the largest smgle proVIder of arts servIces for the CIty of Santa Momca. It 15 also the leadmg local advocate for ongomg support for the arts before all CIty agencIes and In the pnvate sector. The miSSIon of thIS agency IS to fosrer and carry out the role of the CIty m ennchmg the lIves of Its ClUzens through exposure to the performmg. VISUal, hterary, and medIa arts. The Cultural AffaIrs DIVISIon was established m 1982 by the CIty of Santa Moruca speCIfIcally to plan and Im.plement arts programmmg 1D Santa Momca. The Cultural AffaIrs DIVISIon IS one of five dIVISIOns of the City'S Comrnumty and Cultural ServIces Department (CCS). Though the Cultural AffaIrs DIVISion 15 accountable to CCS and, ultimately, to the Santa Momca Cny Counell, the City Councll has appomted a 13-member Arts ComnnsslOD that acts as a volunteer adVISOry body for the Cultural Affarrs DIVISIon. The DIVISion carnes out Its mission by faellnatmg and mamtammg successful arts programs m Santa MODIca and by helpmg to create tnnovatlVe new programs In conjunctIon WIth the CIty's commUnIties, programs whIch help ensure the highest level of artIStIC expreSSIOn and appreciatIon. The Santa Monica Arts EducatIon Project (SMAEP) IS a basic expreSSIon of the DIVlSlon's mISSIon and goals' the PrOject will mcrease accessIbihty to the arts for the children who attend Santa Momca' s schools WIthOUt a coherent, workable plan for rethInkIng arts educatIon and the way In whIch the commumty makes the arts part of the core currIculum for all students m Santa Maruca's pubhc schools, the City IS ill real danger of denymg thl!i: generanon an opportunIty to expenence first-hand -- and ill a me:mmgful way -- the creatIve power of the arts Santa MOllIca's Cultural Arts Master Plan calls for a new approach to arts educatlon One of the Master Plan's goals for the communIty IS "to create and facilItate arts educauon programs that mtegrate schools, arts organIzatIons, the Arts CommISSion, and commumty volunteers" m a collaboratIve process. 2. Historv of Collaboration Smce 1990 the DIVISIon has been collaboratmg WIth the Santa Momca-Mallbu Unified School DIstrICt to Implement several arts educatIOn programs for students 10 Santa Maruca pubhc schools. mcludmg after-school arts programs, artIsts-tn-resIdence, and cultural fIeld trIpS. TheIr collaboration mtenslfIed m 1992 as several members of the DlStncfs admml!i:trauon partICIpated In the formulatIon of the Cuy's Cultural Arts Master Plan, an effort that was spearheaded by the DIVISIon. A member of the School Board sat on the Plan's ongInal Steenng CommIttee, and the DIStrICt'S ASSIstant Supenntendent of EdUcatIOnal ServICes and Arts Consultant both partiCIpated 10 the process of updatmg the Plan's arts educatlon components. As a dIrect result of the updatmg process and an accompanymg effon to Implement a comprehenSIve artist-m-resldence program for the School Distnct, the DIVISion and the DIStrict agreed to work together to create and Implement the SMAEP. The DiVISIon and the DIStriCt. through theIr deSIgnated representatives, will collaborate at several levels on SMAEP. At the pohey level. a Steermg CommIttee composed of representatives of the DIStrIct and of the Arts ComrrnsslOn's Arts EducatIon CommIttee (mcludmg communIty members, teachers, admlIDstrators, prmcIpals. students, and artISts) will . ~ CIty of Santa Maruca Cultural Affairs DlvIslonllO be empowered to make basic declSlons on the Project's directIon. At the adnufilStranve level, the DlvIsIon will bear pnmary responsIbilIty for overseemg the mechanICS of puttIng the Project rogether, WIth the District carrymg out a number of agreed-to taSks. 3. Needs Assessment In February 1992 the DIvlSlon engaged the services of AMS Planrung and Research consultants to formulate the first long-range Cultural ArtS Master Plan for the CIty of Santa Momca. Under the directIon of the Master Plan Steenng Comnuttee, the process began With a town meetmg at which the publIc was mvIted to asSist m settmg the agenda for the study. To formulate the Master Plan. the Cultural Affairs DIVisIOn and AMS used an extensive program of pnmary market research that relIed heavIly on public Interaction, mcludmg focus group dISCUSSIons and mtervlews WIth key leaders and surveys of arts and cultural orgamzatlons, programs, educators and mdIvIdual artIsts m the area. The Steermg Commlttee used thIS data to develop goals for a umfied cultural plan for the CIty. The plan was approved by the Cultural Affairs DIVISIon and the Commuruty and Cultural ServIces Department m August 1992 The SteerIng CommIttee was reconvened m 1995 and AMS undertook a comprehensIve Update of the ongmal Master Plan, which wIll be released m Apnl 1996 Both the ongmal Master Plan and the Update call for the commuruty to address the need for arts educatIon m Santa Moruca's public schools "The cntlcal need for arts educatlon to be conSIdered an Integral component of a well-rounded K-12 currIculum and as a tool to develop future arts audIences has been a prunary concern of both the ongmal and update cultural planmng processes" (AMS Planrnng & Research, Cuy of Santa Monica Cultural Arts Master Plan Update, Apnl 1996 ) The Update urges the Arts CommISSIon Arts EducatIon CommIttee and the DIStrict to "determme the scope of a comprehensIve arts educatIOn program and compare It WIth the 1996 StateWIde VIsual & Performmg Arts Framework, and to develop a budget for the ImplementatIon of the recommended comprehensIve arts educatIon program. " In addItion, m 1993 the DIstrIct conducted Its own survey and Inventory of VIsual, Performmg. and Literary Arts In the Santa MOnIca/MalIbu UnIfied School DIStrICt. As part of thIS process, admIfilStrators from every school m the DIstrIct responded to a detailed queStlOnnaIre CIrculated by the DIstnct's Office of CurrIculum and InstructIOn. The results of the survey of arts education programs at each school confirmed the needs delmeated 1ft the Master Plan What makes Santa Moruca umque as a CIty and so Important as a case study for mvolvmg the arts communIty m ongomg arts educatIon programs In pubhc schools IS the amazmg depth of the local arts commuruty. WhIle educators and school admInIStrators assumed that there would be a natural and organIC connectIon between the publIc schools and the arts commuruty, It hasn't happened. Now the DIstrIct and the CIty must remvent the relatIonshIp between them. creaung a collaboratIve program that can demonstrate how to take full advantage of the arts resources that a communIty has to offer The purpose of the Santa Moruca Arts Education Project IS to create and test a blueprmt for thIS collaboratIve program, one that utIlizes commumty resources m a partnershIp that makes the arts an mtegral part of the core currIculum of every school ill the Santa Momca/Mahbu Umfled School DlStnct. By dOIng so, the Project WIll not only dIrectly meet this pressmg need m Santa MOnica, It can serve as a model, demonstratmg a collaborative process for derermmmg a comprehensIve arts educatIon plan for other school dIStrICts and ClUes. . . CIty of Santa Maruca Cultural AffaIrs DIvISIon/il 4. Project Description Goal: The long-range goal of the Santa MOllica ArtS Education Project IS to Implement a comprehensIve collaborative program that wIll make the VISUal. performmg and lIterary arts a part of the core curnculum of the schools ill the Santa Momca/MalIbu Unified School DIStrIct Ob1ectives: The Project's objectives lllclude: a Convene a Steermg CommIttee to oversee SMAEP's creatIon. lIDplernematIon, and evaluauon b Hue an mdependent FacIlItator to work WIth the commUnIty, the DIstrict and the DIvlSlon to develop a comprehensIve plan for SMAEP, including a pilot program C Secure Dlstnct and Arts CommIssIon approval for the SMAEP plan and pIlot program d. Implement the SMAEP pIlot program In five selected DIStrIct schools e Implement the SMAEP pIlot program III ten selected Dlstnct schools f Implement SMAEP, WIth necessary modifICatIons, m all fifteen DIstrICt schools Timetable: At the outset of SMAEP, the Steenng CommIttee wIll work WIth the FaCIlItator to establIsh a tImetable, procedures and budget for meetIng each obJectIve. ThIS will form the baSIS for the contract between the CommIttee and the FacilItator. In order to ensure the success of the resultIng program, SMAEP WIll be a fIve-year multi-phased process that wIll create a tested. comprehensIve plan for Implementmg an arts educatIon program throughout the District Phase One: The Project's fIrst Phase wIll last approxImately a year. Dunng that tIme, the SteerIng Commmee WIn be convened and the FacilitatOr will be hrred. The CommIttee wtll work WIth the FacIlItator to develop a VISIon statement for SMAEP. Usmg the VISIon statement as Its basiS _ a draft of a detaIled plan for SMAEP WIll be collaboratively developed by the cornmumty. the DISrrtct and the Arts CommISSIon. Phase Two: Dunng the second or "Pilot" Phase. WhICh WIll last two years, the draft plan wIll be used to implement a pilot verSIon of SMAEP m five selected DIStrIct schools (two elementary. two mIddle, and one hIgh schooL all III dIfferent commumtIes) and the results wIll be closely momtored by the Facllnator and the Steermg Commlttee. After fIrst year of the Pilot Phase. the program WIll be evaluated and modIfIed, and durmg the Phase's second year It wIll be pIloted agam at the same fIve schools. At the end of the Pilot Phase, a full arts educatIon program WIll be ready to begm to be Implemented Phase Three: The ImplementatIon Phase WIll also last two years, and It will see a full arts educatIon program put IDto place. first at ten schools m the DIStrIct and, during the Phase's second year. ID all fifteen DISUlct schools. Once agam. the plan's Impact on the schools will be momtored and assessed by the FaCIlitator and the Steenng CommIttee at the end of each year, WIth recommended modIfICatIOnS that WIll enhance Its ImplementatIon At the end of thIS thIrd and fmal phase, the Steenng Commlttee WIll Issue a report on SMAEP WIth recommendatIons for Its future ImplementatIon III the DIStrIct ThIS can serve as a model for other school dIstrICts across the country. Steerine Conunittee: The ProJect's Steermg CommIttee will be assembled by the CIty'S Cultural AffaIrs AdmInIstrator and the DIStrIct's AsSIstant Supermtendent of EducatIOnal ServIces. who WIll be workmg together to coord mate all aspects of the ProJect. The ten to . , CU}' of Santa MOllica Cultural AffaIrs DIvIslOn/12 thIfteen members of the Steenng CommIttee wIll Include people who have served on the Arts CommIssIon and Its Arts EducatIon Committee; parents, students, teachers, and arnsts who have. through the Master Plan update plOcess, demonstrated thelf Interest 10 arts educatIon, admInIstrators and educators from the DIstnct, and representatIves from local arts organIzatIons who have expressed a desIre to work WIth the school system or who are presently workIng WIth the school system. Administration: WhIle the Steenng CommIttee wIll set the ProJect's polIcy and momter Its progress, the two Project Coordmators -- a representative of the Santa Momca Cultural AffaIrs DIVIsIon and a representauve of the School DIStrict -- wIll have the day-to-day responsIbIlity for the Project. WIth Steermg CommIttee mput and approval, the Coordmators WIll draw up and ISsue a Request for Quahflcauons as part of the search for a FacIlItator for the Project. After revIewmg qual1fIed candIdates, the CoordInators wIll make a hmng recommenda- tIon that wIll be raufIed by the CommIttee. Vision Statement: The FacIlItator's fIrst task wIll be to work WIth the Steermg Committee to develop a statement about the role and mISSion of arts educatlon III Santa Momca schools, one that encompasses the entIre communIty In a collaboratIve approach to makmg the arts part of the schools' core curnculum. .c' lrticipation: The Faclhtator, along WIth the DIstrICt's Arts Consultant and a representatIve of the DIVIsIon, will meet as a group WIth parents, teachers, students and admmIstrators from each school m the DIStnct. Whenever possIble, these will be part of already- scheduled meetmgs of vanous support organIzatlOnS at the mdlvIdual schools, mcludmg newly formed InqUiry Groups developed as part of the DIStrICt'S major grant from the Annenberg FoundatIOn. Those who attend these meetmgs WIll have been preVIously nOtifIed that a pornon of the meetmg wIll be devoted to developmg a comprehensIve arts education plan for the DISUIct At the meetmg Itself, the Faclhtator WIll make a bnef presentatIon about SMAEP and ItS VISIon Statement. as well as about the plannIng process and what It will accomplish. The FacIlitator wIll then solIcIt mput from those 10 attendance, askIng for speCIfIC suggestIons for SMAEP and about how the arts can be Incorporated Into that partIcular school's core currIculum Each school WIll be asked to buIld a pnoruy lIst and a consensus for aCtIon In Its own community . The FaCIlItator wIll also meet WIth representatIves of a number of dIfferent Santa Mornca- based arts orgamzatIons (mc1udmg museums, gallerIes, dance companIes, theater companIes, mUSIC ensembles. performance spaces, deSIgn studlos and medta productIon faclhties) to gam the benefIt of theIr InSIght 1010 how to create a new relatIonshIp WIth the local arts commumty, one that WIll for the first tIme uul1ze the community's neh and vaned arts and cultural resources III teachmg all the arts dlscIplmes III local publIc schools. Planning and Pilot Program: Based on these dISCUSSIOns, the FaCIlItator wIll draw up a draft plan for meetmg the needs artIculated by the commumty, moorporatmg local arts resources mto educatIon programs suggested by teachers, parents, admmlsrrators, students, artIsts and other communIty members, and bearmg ill mmd the budget parameters establIshed by the DIStrICt for Its schools The plan WIll call for the ImplementatIon of a pilot verSIOn of the program at five selected DIStrlct schools durmg the Second Phase, laymg out steps to be taken to reach the obJectlves of the State's VIsual and Performmg Arts Framework of CalIforma PublIc Schools. The draft plan WIll be CIrculated through the schools and theIr commumties and then . , City of Santa Momca Cultural AffaIrs DlvIslOn/13 dIscussed by the Steering CommIttee. Once a verSIOn has been approved by a consensus of the CommIttee It wIll be submItted for ratIfication by the Arts CommIssIon and the School Board Upon ratifICatiOn. the pliot program wlil be lTIlplemented. At the end of the pilot program's fIrst year, the FacilItator wtll work WIth the Steenng Committee to construct a modIfied pilot program. ThIS reVIsed program will be Implemented In the same fiVe schools for a second year. At the conclUSIon of thIS Pilot Phase, the Facllltator, workIng WIth the Steenng CommIttee, WIll have developed a full-scale program to be Implemented throughout the DIStrlCt. Implementation: Durmg the two years of the Implementation Phase, the full arts educatlon program WIll be put mto place and mOnItored closely by the FacIlItator and the Committee. In the first year of the Phase, It will be mtroduced at ten DIStrIct schools and, WIth the necessary modIfications approved by the CommIttee, It will be Implemented DIstrIct-WIde dunng the Phases' s second year. WhICh WIll also be the fifth and fmal year of the Project. At the Project's conclUSIOn, the CommIttee WIll recommend an arts educatlon program for adoptIon by the Arts CommISSIon and School Board. WIth the program"s formal adoption by the CommISSIon and the Board. It WIll become part of the DIStrICt's core currIculum and plans. After makmg ItS fmal recommendatiOns, the CommIttee wtll turn over full responsIbilIty for the program's ImplementatIon to the DIStrICt. Dissemination: CopIes of the draft and fInal plans WIll be made avaIlable to other local arts agenCIes and school dIStrlCts through the DIVISIOn's and the DIStrIct's extensIve network of contacts In addItIon, the DIStrIct and the DIVISIon both look forward to makIng extensIve presentations about the Project at profeSSIOnal gathermgs both dunng and after the ProJect's lIfetIme. as well as to wntmg about It III profeSSIonal penodIcals and other publIcatIons. 5. Partnership Description PartnershIp actIvltIes WIll extend from the SteerIng CommIttee to the admllilstratlve overSIght of the planmng process to the actual creatIon of SMAEP Itself As descnbed above, representatives from the DIVISIon and the DIstrIct wIll work together as partners to create the Steenng CommIttee, hIre the FacIl1tator, organIze and attend all the planmng meetIngs, gUlde the work of the FacIlItator, reVIew drafts of the plan for the arts educatIon program, help secure approval of the program's plan, Implement the program on a pilot basIS, reVIew and assess the pIlot program. and secure approval to Implement the program throughout the DIstrIct. In thIS multI-faceted partnershIp. the D1vlslon wIll bear prImary responsIbIlIty for servmg as lIaIson WIth City government and the local arts commuDIty, and the DIStrICt will be the lIaISon to the schools and local education resources. Together, the parmers WIll approach local busmesses and foundatIons to secure pnvate sector support for the program's Implementation. The parmershlp extends to the daIly actIvItIes necessary to plan and Implement the program The DIvIsIOn"s Cultural Affairs AdmInIStrator and the District's AsSIstant Supermten- dent of EducatIOnal ServIces WIll serve as the Project Coordmators. They will work closely together to supervIse all Project staff and the FacilItator and to make sure the plan and the resultIng program receIve all necessary approvals from the School DIstrIct and the Arts CommISSIon At the support staff level, the DIVISIon's Admmistrative Analyst WIll partner with the DIstrICt'S Arts Consultant to orgaruze and attend all plannmg meetmgs at the DIStrICt'S schools. They wIll act as pnmary contacts WIth the FaCIlItator and wIll have dally responsibilIty for seCUrIng all resources for the planmng process and for makmg sure that timetables and CIty of Santa MOnIca Cultural Affalfs DlvlsIonl14 milestones are met. Durmg the Pilot and Implememauon Phases, they will contmue to work dIrectly With the Facilitator to mOnItor the program's effectlveness, alert the Project Coordmators to any deviatIon from the planned program, and put Into place any recommended modificatIon to keep the program on track Support staff Will also ensure that copies of the plan and all reports are distrIbuted to all Steenng Commmee members and to appropnate DiViSion and DistrIct staff m a tunely fashIOn 6. Local artiSts and other communIty arts resources wIll play an important role In creatmg and implemennng SMAEP. They wIll not only be selected by the Project Coordmator to Sit on the Steenng CommIttee, they WIll also proVide mput at the school-based plannmg meetmgs. It IS the polley of the Santa MOnIca Cultural Affarrs DIVISion to pay professIOnal anlsts whenever they perform work for the DIViSIon. ThiS ProJect, however, presents the DIViSIon and the DIStrIct WIth a urnque opportUnIty for parents who are artIsts to volunteer theIr tIme ill both the plannmg and ImplementatIon of the arts educatIon program, thereby strengthenmg theIr chIldren's schools and the communIty. Through the ProJect's planmng process, the Steermg Committee wIll establIsh the cntena and mechamsms by which local artiSts and other commurnty-based arts resources are recruIted, qualIfIed, OrIented, and evaluated In any arts educatIon program Implemented under SMAEP. 7. Orientation and Staff Develonment Plan Though staff development for educators IS not an element of the planrnng process of the Project, the FacIlItator and all DIVISion and Dlstnct staff who do partICIpate m the creatIon and pIlotIng of the arts educatIon program WIll receIve onentatIon and trammg from the Project Coordmators and appropnate DistrIct personnel before startmg work. The Project Coordmators wIll also be avaIlable on an ongOIng basIS to proVIde staff murnng and support, as reqUIred. 8. Demol!ranhics The Project WIll serve the students of the Santa MOnIca/MalIbu UnIfIed School DIStrIct. WIth over 10.000 students enrolled In pre-school through adult classes, the DIStrIct mcludes mne elementary schools, three mIddle schools, two hIgh schools, one contInuatIOn hIgh school, and an alternatIve school. The DIStrIct employs 500 teachers and support staff, all credentIaled, and over half WIth master's or doctoral degrees. The DIstrIct's students and theIr parents come from more than 50 naUons. 56% are WhIte. 27% Latmo. 9% AfrIcan AmerIcan, 7% ASIan, and 1 % Amencan IndIan/PacifIC Islander/FIlIpmo (as of fall 1994). The student demographIcs change m the DIStrICt'S hIgh schools, however, where 45% are whIte, 33% LatIno, 11 % AfrIcan Amencan. 10% ASIan, and 1 % Amencan IndIan/PacIfic Islander/FllIpmo. WealthIer students attend pnvate hIgh schools. lowerIng the average hIgh school student's famIly Income. 9. Evaluation Among the FaCilItator's contracted servIces WIll be the preparatIon of progress reports to be presented to the SteerIng CommIttee at each monthly meetmg. The Project Coordmators WIll dISCUSS the ProJect's progress at least weekly. In addItIon, the Faclhtator, AdmmIStratIve Analyst, and Arts Consultant WIll be reqUIred to meet weekly with at least one of the Project Coordmators to dISCUSS the Project's act!vltles and resolve Issues that could Impede progress -- -~ - - t- ees BS MdH Artsed Santa Momca, CalIfornia r CIty CounCIl Meetmg May 28, 1996 RESOLUTION NO 9036 (CIty CouncIl SerIes) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AUTHORIZING CITY :MANAGER TO APPL Y FOR GRANT FUNDS FROM THE CALIFORNIA ARTS COuNCIL LOCAL ARTS EDUCATION PARTNERSHIP PROGRAM \VHEREAS. the people of the State of CalIforma have enacted Senate Bill 1571 whIch created the CalIforma Arts LIcense Plate III order to stImulate fundmg for arts programs throughout the state. and \VHEREAS. the CalIfornIa Arts CouncIl has Imttated the Local Arts EducatIOn Partnerslnp Program to make partIal use of these flU1ds, and WHEREAS. the CIty of Santa Momca Cultural AffaIrs DIviSIOn and the Santa MomcalMahbu Umfied School District have collaborated to develop a process In which a plan can be determmed to address the needs of the children In Santa Monica; and WHEREAS. the CalIfornia Arts CouncIl's procedures reqUITe the CIty as applicant to certify. by resolutIOn. the approval of the applIcatIon before submIssIon of SaId application to the Arts CounCIl.. and \VHEREAS, the CalIfornia Arts COlU1cd" s procedures reqUlre the CIty as applIcant to certIfy. by resolutIOn. support for the development of the Santa Momca Arts EducatIOn Plan descnbed III Satd applIcatIOn, and WHEREAS. the Santa MOllica CIty Councd belIeves that a well rounded educatIon ill the arts IS an essentIal element ill the educatlon of the CIty" s youth, NOW THEREFORE THE CITY COUNCIL OF THE CITY OF Sk-...rT A MONICA DOES 't 1 RESOL VE AS FOLLO\VS SECTION 1 The filmg of an apphcatlon wnh the CalIfornia Arts CouncIl for funds under the Local Arts EducatIon PartnershIp Program is hereby approved SECn ON 2 The Cny as applIcant certIfies that saId Applicant understands the assurances and certIficatIOn m the apphcatIOn form SECTION 3 The CIty Manager IS hereby appomted as agent of the Cny of Santa MOnIca to conduct all negotIatIons. and to execute and subll1lt all docrunents mcludmg. but not hmIted to. apphcatlOns, agreements, amendments. payment requests and so forth. WhICh may be necessary for the completIOn of the aforementIOned Project SECTION 5 The Cny Clerk shall certIfy to the adoptIOn of the ResolutIOn and thenceforth and thereafter It shall be III full force and effect APPROVED AS TO FORM , f. 17/~ tL~J7~ ~v.~ , MARSHA JONES iMOUTRlE .I CIty Attorney ~ r Adopted and approved thIS 28th of May, 1996 kP ~-~ Mayor I hereby certIfy that the foregomg ResolutlOn 9036 (CCS) was duly adopted at a meetmg of the CIty Counell held on the 28th of May, 1996 by the followmg vote Ayes Counctlmembers Abdo, Genser. Greenberg, Holbrook, O'Connor Rosenstem Noes Councllmembers None Abstam CouncIlmemb ers None Absent Counctlmembers Ebner , ATTEST \.. ~~~ I~J CIty Clerk