SR-CC/HA/PA-2
CC /!IA!PII-?-
FIN sd f \fmance\admm\stfrpts\myf/xpgs wpd FEB 2 5 1997
Council Meeting February 25, 1997 Santa MOnica, California
Supplemental Report to Item CC\HA\PA-2
TO Mayor and City Council
FROM City Staff
SUBJECT Corrected Pages for the FY 1996-97 MId-Year BUdget ReView Staff Report
Subsequent to prlntmg of the FY 1996-97 Mid-Year Budget Review Staff Report, an error was
discovered and corrected Corrected pages 36 and 37 (comprising Exhibit E In the Staff Report)
are attached hereto for your use. The caples of these pages whIch accompany the Mid-Year
Budget Review Resolutions were and stili are correct as printed
Caples of the corrected pages have been Inserted mto the copies ofthe Mid-Year Budget Review
Staff Report which are available for publIC revIew
FES 2 5 1997
- 1 -
C C/ Hit-I 114 - 2..
SUMMARY OF FY 1996-97 TRANSFERS EXHIBIT E
REQUIRING CITY COUNCIL APPROVAL
(NO NET BUDGET IMPACT)
( CORRECTED )
Net
Fund DeDartment/Dlvlsion S&W S&E CO CIP Change
General City Clerk/Administration $0 ($4,595) $0 $0 ($4,5951
City Clerk/Support Services Q .Q 4,595 .Q 4,595
Total City Clerk $0 ($4,595) $4,595 $0 $0
Supplies and Expense savings are transferred to Captlal Outlay for the purchase of computer
equipment
City Attorney $0 ($2,000) $2,000 $0 $0
Supplies and Expense savings are transferred to Capital Outlay for the purchase of replacement
furniture
Personnel $0 ($1,910) $1,910 $0 $0
Supplies and Expense savings are transferred to Capital Outlay for the purchase of a fax
machme.
Plannmg & Comm Devel /
TraffiC Englneenng ($3001 $300 $0 $0 $0
Salanes and Wages savings are transferred to Capital Outlay for TMP-retated actIvities due to a
reestlmatlon of need
CommUnity & Cult Svcs /
Human ServIces $0 ($2/200) $21200 $0 $0
Supplies and Expense savings are transferred to Capital Outlay for the purchase of new washing
machmes for the homeless shelter
Llbrary/Admlmstratlon $0 ($12,000) $12,000 $0 $0
Supplies and Expense savings are transferred to CapItal Outlay for the purchase of workstations
and other offIce equipment
Resource $0 ($2,6681 $0 $0 ($2/668]
Management/Admm
Resource Management/
Housmg Q (2.668) 5.336 Q 2.668
Tatar Resource $0 ($5,3361 $5,336 $0 $0
Mgmt.
Supplies and Expense savIngs are transferred to CapItal Outlay for the purchase of replacement
office furmture
EPWM/Street MaIntenance $0 1$8,282) $8,282 $0 $0
Supplies and Expense savings are transferred to Capital Outlay for the purchase of computer
equipment.
Cable City Managerl
Comm. Cable TV Admm $0 ($777) $777 $0 $0
Supplies and Expense savings are transferred to Capital Outlay for the purchase of a fax
machine.
36
SUMMARY OF FY 1996-97 TRANSFERS EXHIBIT E
REQUIRING CITY COUNCIL APPROVAL
(NO NET BUDGET IMPACT)
( CORRECTED )
Net
Fund Department/Division S&W S&E CO CIP Change
Parkmg Plannmg and Comm Devel /
Authority Parking Authority $0 ($5.000) $5,000 $0 $0
Supplies and Expense savings are transferred to Capital Outlay to finance the Parking Authority's
share of the cost of retrofitting a City truck that IS used In maintenance of the downtown parkmg
structures
37
POSITION CHANGES
DeDartment Division Delete Af;I~
City Clerk Administration 1 0 FTE permanent Staff 1 0 FTE permanent Deputy CIty
Assistant IV Clerk
Community and Event FaCilitIes 1 0 FTE permanent Event 1 0 FTE permanent Community
Cultural Services Team Administrator Events Liaison
Administration 1 0 FTE permanent Staff 1 0 FTE permanent Community
Assistant IV RelatIOns Specialist
Envrronmental and Street Maintenance 1 0 FTE permanent 1 0 FTE permanent Maintenance
Public Works Maintenance Worker I Worker I - Asphalt
Management
Administration 1 0 FTE permanent Senior 1 0 FTE permanent Senior
Administrative Analyst Administrative Analyst-
EnvIronmental and PublJC Works
Management
Finance AdministratIOn 1 0 FTE permanent-limited 1 0 FTE permanent-limited
term Administrative term Administrative Staff
Staff Assistant AssIstant-Expense Documentation
Accounting 1 0 FTE permanent 1 0 FTE permanent Accountant-
Accountant Collections
Fire Fire Prevention 20 FTE permanent Fire 2 0 FTE permanent Fire Inspector
Fighter
3 0 FTE permanent Senior 2 0 FTE permanent Semor Fire
Fire Prevention Inspector Inspector
1 0 FTE permanent Fire 1 0 FTE permanent Assistant FIre
Prevention Engineer Marshal
Support ServIces 1 0 FTE permanent Semar 1 0 FTE permanent Emergency
Administrative Analyst Services Coordinator
Personnel Personnel 1 0 FTE permanent Personnel 1 0 FTE permanent Employee
TechniCian Benefits ASSistant
Planmng and BUilding and Safety 1 0 FTE permanent Semor 1 0 FTE permanent Senior
Community BUilding and Housing Combination BUilding Inspector
Development Inspector
1 0 FTE permanent Senior 1 0 FTE permanent Semor
Electrical Inspector Combination BUlldmg Inspector
1 0 FTE permanent Senior 1 0 FTE permanent Senior
Plumbing/Mechanical CombinatIOn Building Inspector
Inspector
42
DeDartment DIvision Delet, Add
3 0 FTE permanent Semor 3.0 FTE permanent Senior
BUilding and Housing BUilding Inspector
Inspector
Municipal Bus Lines Administration 1 0 FTE permanent Staff 1 0 FTE permanent Staff
Assistant II Assistant III
2 0 FTE permanent Semor 2 0 FTE permanent Senior
Administrative Analyst Transit Programs Analyst
1 0 FTE permanent 1 0 FTE permanent Transit
Administrative Services Administration Manager
OffIcer
Maintenance 1 0 FTE permanent 1 0 FTE permanent Transit
Maintenance Manager- MaIntenance Manager
Transportation
1 0 FTE permanent 1.0 FTE permanent Storekeeper IJ
Storekeeper
Police Office of 9 0 HE permanent Staff 9 0 FTE permanent Pollee
Administrative ASSistant III Records Technician
Services
14 0 FTE permanent 14 0 FTE permanent Pollee
TranscTlber TYPist Records Techmclan
Resource Economic 1 0 FTE permanent 1 0 FTE permanent Economic
Management Development-Pier Administrative Services Development Manager
Officer
1 0 FTE permanent Senior 1 0 FTE permanent Semor
Administrative Analyst Administrative Analyst-Economic
Development
Housing o 5 FTE permanent Senior o 5 FTE permanent Semor
Admlmstratlve Analyst Admmlstrat/ve Analyst-Housmg
AuthoTlty
AIrport 1 0 FTE permanent NOIse 1 0 FTE permanent NOIse
TechniCian Operations TechniCian
43
EXHIBIT A
PROPOSED CHANGES TO FY 1996-97 REVENUE BUDGET
Increase/
Fund Account Name (Decrease) Comments
General Santa Monica Arts $15,700 To reflect grant from the
Foundation Grants Santa MOnica Arts Founda-
tIOn to be used for the Santa
Monica Arts brochure
General TMP Fees 1,929 Technical adjustment reflectmg
revised estimate of the use of
Transportation Management
Plan (TMP) fees to fund the
Clty's TMP program
General JSTEA 11,720 Technical adjustment to
transfer budget for Federal
reImbursement for the 1550 PCH
Storm Drain PrOject to match
the expenditure budget.
CDBG Pub Fac Quake Repair 1,892,613 To reflect receIpt and use of
Federal COSG disaster relief funds
for program ($1,400,2131 and
administratIve ($492,400) costs
associated With the repairs of
vanous City facllrtles and other
dlsaster- related services
CDBG Supplemental Quake 346.552 To reflect use of Federal CDBG
Repair Emergency Repair Program funds
for the Pico Streets cape phase of
the CommercIal Streetscape
Program
Miscellaneous CA LIteracy CampaIgn 1,491 To adjust budget for State grant to
Grants actual award amount.
Miscellaneous Used 011 Recycling Grant 8.839 To reflect Increase State fundmg
Grants for FY 1996-97.
MIscellaneous SenIOr Nutrition 3C 6,551 Increase to reflect actual grant
Grants amount from the County for the
Semor CitIzen Nutrition programs.
45
PROPOSED CHANGES TO FY 1996-97 REVENUE BUDGET
I ncrease/
Fund Account Name (Decrease) Comments
~-~-
MIscellaneous HOME Investment (15) TechnIcal adjustment to reflect
G ra nts Partnership antIcIpated FY 1996-97 use of
grant funds to fund administra-
tive costs
Miscellaneous CAL Arts Support Program 2,000 New grant to be used for the
Grants Santa MOnica Arts Festival
Miscellaneous CAe State/Local 10,466 New grant to be used for
G ra nts PartnershIp development of the Santa
Monica Arts brochure
MIscellaneous CAe Arts Education 14,000 New grant to be used for
Grants PartnershIp Program development of the Santa
MOnica Arts brochure
MIscellaneous ISTEA 31.038 Technical adjustment to
G ra nts transfer budget for Federal
reImbursement for the 1550 PCH
Storm Drain Project to match
the expenditure budget
COPS COPS AS 3229 Fundmg 4,219 New funding source received
from the Los Angeles Dlstnct
Attorney's office as a result of
AS 3229
Wastewater ISTEA 3,567 Technical adjustment to
transfer budget for Federal
reImbursement for the 1550 PCH
Storm Dram Project to match
the expendIture budget.
Stormwater Stormwater Management 28.762 Increase reflects actual final
Management User Fee Stormwater Parcel Report
Gas Tax ISTEA (50,000) Technical adjustment to
transfer budget for federal
reImbursement for the 1 550 PCH
Storm Drain Project to match
the expenditure budget
47
PROPOSED CHANGES TO FY 1996-97 REVENUE BUDGET
I ncreasei
Fund Account Name ( Decrease) Comments
Vehicle VehIcle Management- (26,000) To reflect a reductIOn In payment
Management Maintenance from General Fund as amount IS
being budgeted In the Fire Depart-
ment for the repair and maintenance
of department vehicles
Vehicle VehIcle Management- 7,500 To reflect payment from General
Management Replacement Fund to purchase antique fire truck
for the Farmer's Market
-~----------------
Total Change (Gross) 52.310.232
Less Reimbursements & Transfers 18,500
------------------
Total Change (Net) $2.328.732
-----------
-----------
48
EXHIBIT B
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASES/(REDUCTlONSI
INCREASES
FUND DEPARTMENT IDIVISION IREDUCTIONS) ITEM
General City Manager/ $102,1 1 6 To appropflate" the partial fiscal year
Information Systems addition of 1 0 FTE permanent Systems
AdminIstrator, 1 0 FTE permanent
Technical Services Specialist, 1 0 FTE
permanent Computer Support Speclahst.
and 1.0 FTE permanent GIS Analyst
pOSItIOns and the deletion of 1 0 FTE
permanent Programmer Analyst II pOSition
(+ $45,334), and for associated supplies
and expenses 1+ $11 ,328) and capital
outlay (+ $14,454), transfer appropnatlon
from the Community and Cultural SerVices
Department for the purchase of computer
eqUipment for the Cultural Affairs DIVISion
1+ $7,000), and funds for additional
computer eqUipment for the City Attorney's
Office 1+$24,000)
General Finance/Accounting 4,000 To correct a pnor adjustment made to
finance Increased telephone system fixed
costs
General City Attorney/City Attorney 10,000 To appropnate funds for a software
consultant.
General Personnel/Personnel 20,640 To reflect the partial fiscal year addition of
1 0 FTE permanent Personnel Analyst
POSition
General Planning and Commumty Dev.! 0 To Increase amount of contract #7145
City Planning by $20,000 for additional work reqUIred to
update the CIty'S Housing Element Funds
to finance thiS contract Increase are
available from funds already appropriated In
the FY 1996-97 department budget
General Fire I Ad mini stratlOn 26,000 To appropriate funds for vanous vehIcle
repairs ThiS Increase IS offset by a
decrease In the General Fund payment to
the Vehicle Management Fund for thiS
purpose
General Commun/tv and Cultural Svcs I (7,000) To transfer approprratlon In the CapItal
AdmlOlstratlon Outlay account group to the CIty
Manager's Office, Information Systems
DIVISion for the purchase of computer
eqUipment for the Cultural Affairs DIVISion.
49
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASESIIREDUCTIONSI
INCREASES
FUND DEPARTMENT/DIVISION IREDlJCTIONSl ITEM
General Community and Cultural Svcs / 42,166 To appropriate the follOWing'
Cultural Affarrs Creatron of a Santa MonIca Arts EducatIOn
Plan (+ $14,000), the Santa MOnica
Festival (+ $2,000), and the Santa Monica
Arts Brochure 1+ $26,166) This
appropriation IS flOanced by $26,466 In
grant funds received from the Cahfornla
Arts Council and $15,700 In additional
revenue receIVed from other fundralsmg
activities of the Cultural Affairs DIvISion
General Community and Cultural Svcs / 35,109 To appropriate Prop A funds for youth
Human Services transportation to skate parks (+ $5,0001;
and additional Proposition A Local Return
funds for paratranslt service expenses
(+ $30,109),
General Library/ Administration 9,245 To appropnate recently-approved State
Library LIteracy Program grant funds
General Non-Departmental/Retirement 6,797 To reflect appropriate partial fiscal year
retirement benefits for 1 .0 FTE permanent
Systems Administrator, 1 0 FTE permanent
Technical Services Specialist. and 1 0 FTE
permanent Computer Support Specialist,
and 1.0 HE permanent GIS Analyst
pOSitions 10 the Information Systems
DIVISion ( + $4,681 ), and 1 0 FTE
permanent Personnel Analyst POSItion
(+ $2,116) In the Personnel Department
General Non-Departmental! All Others (16,268) To appropriate partial fiscal year other
benefits for 1 0 FTE permanent Systems
Administrator, 1 0 FTE permanent
Technical ServIces Speclahst, and 1,0 FTE
permanent Computer Support Speclahst,
and 1 0 HE permanent GIS Analyst
pOSitions In the Information Systems
DIVISion (+ $7,197), and for 1 0 FTE
permanent Personnel Analyst pOSition
(+ $2,535) In the Personnel Department.
and to reduce the payment of the Vehrcle
Management Fund for the maintenance of
vehicles (-$26,000)
General Non-Departmental/ (12.6511 To reflect reimbursement from the
Interfund Transactions Miscellaneous Grants Fund for three arts-
related grants (-$42,1661, additIOnal
PropositIon A funds for transportatJon to
skate parks (-$5,0001 and paratranslt
50
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASES/tREDuCnONS)
INCREASES
FUND DEPARTMENT/DIVISION (REDUCTlONSI ITEM
service expenses (-$30,109), State Library
Literary Program grant funds (-$9,245), and
actual grant awards received In support of
the Semor Nutrition program (-$6,551), to
reflect reimbursement received from the
Housmg AuthOrity Fund for additional
Salaries & Wages expenses Incurred on Its
behalf by the General Fund (-$4,195), to
reflect reimbursement to the CIVIC
Audltoflum Fund for expenses Incurred In
support of the City'S Event Team
operations (+ $36,615), and to reflect
payment to the Airport Fund to offset rent
lost due to occupancy of office space by
the Small BUSiness Development Center
( + $48,000)
General Capital ProJects/ 7,500 To reappropnate funds budgeted m FY
General Government 1995-96 for payment to the Vehicle
Management Fund for the purchase of an
antique truck for promotional purposes for
the Farmers' Market (+ $7,500) ThiS
appropriatIOn Will be financed by Farmer's
Market revenues
General Capital ProJects/Pubhc Safety 130,000 To appropnate funds to complete
schematIC deSIgn work on the Public Safety
BUilding This appropriation IS fmanced
from funds reserved for thiS purpose
General Balance Sheet Transfers (348.346) To reflect payment received from the
Airport Fund on Its outstandmg loan
balance With the General Fund
(+ $48,000), an additIOnal loan to the Pier
Fund to replace underreahzed lease revenue
(-$75,000), a loan to the PRC through the
Pier for enhanced marketing and faCIlity
planmng (-$50,000); and a reSidual equity
transfer to the Vehicle Management Fund
(-$271,346) to start-up costs of that fund
financed from the ContinUing Capital
Project Reserve.
Beach Non-Departmental! 21 ,849 To Increase reImbursement to the C'v'c
Interfund Transactions Audltoflum Fund for work performed In Fy
1995-96 by Event FaCIlities DIVISion staff
on properties managed for the Beach Fund
51
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASES/(REDUCTlONS)
INCREASES
FUND DEPARTMENT /DIVISION (REDUCTIONSl ITEM
Housing Non-Departmental/ 4,195 To Increase reimbursement to the General
AuthOrity lnterfund Transactions Fund to reflect additional Housing
AuthOrity-related Salaries and Wages
expense In the Resource Management
Department, Housing DIvISion
CDBG Non-Departmental/ 0 To Increase amount of Contract #7105
lnterfund Transactions by $264,998 and extend it through
6/30/97 to provide additional staffing
support from Wllldan Associates for the
MultIfamily Earthquake Repair Loan (MERLl
program SuffiCient appropriation authOrity
for this contract Increase IS currently
budgeted
Miscellaneous Non-Departmental/ 113,071 To Increase reimbursement to the General
Grants Interfund Transactions Fund for the Semor Nutrition program to
reflect actual grant amounts receIVed In
support of these programs ( + $6,551), for
the arts-related grants (+ $42,166),
additional PropOSItion A funds for
Transportation to skate parks (+ $5,0001
and paratransrt servrce expenses
(+ $30,109), and State Library Literacy
Program grant funds (+ $9,245), and to
proVide PropOSition A Local Return
transportation funding In support of the
TIde Shuttle Program 1+ $20,OOO}
Water EPWMIWater 790,000 To appropriate funds to pay tor additional
techmcal and legal consultant costs
associated With the MTBE contamination ot
CIty wells (+ $750,000), and to reappro-
priate funds budgeted In FY 1995-96 In the
CapItal Outlay account group, to pay for
vehIcles ordered In FY 1995-96 whIch Will
be received and paId for In FY 1 996-97
{ + $40,000)
Pier Balance Sheet Transfers 125,000 To reflect receipt of additional loan from
the General Fund to replace
underreallzatlon of lease revenue
(+ $75,000), and for the PRC for enhanced
marketmg and faCIlity planning
(+ $50,000)
CIVIC Non-Departmentall (58,464) To appropriate Increased reimbursement
AudltoTlum Interfund Transactions from the Beach Fund for work performed In
FY 1995-96 by Event FaCIlities DIVISion
staff on properties managed for the Beach
52
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASES!(REDUCTIONS)
INCREASES
FUND DEPARTMENT/DIVISION (REDUCTIONS) ITEM
Fund (-$21,8491; and reimbursement from
the General Fund for costs assocIated with
the Community Events liaison position and
associated program costs (-$36,6151 In FY
1 996-97.
CIVIC Capital ProJectsl 153,279 To appropnate additIonal funding for the
Auditorium RecreatIon and Cultural Terrazzo Floor Replacement CIP project
AIrport Non-Departmental! (48,000) To appropriate reimbursement from the
lnterfund TransactIons General Fund for loss of rental Income due
to occupancy of leasable space by the
Small Business Development Center
Airport Balance Sheet Transfers 148,000) To reflect payment made to the General
Fund on the Airport Fund's outstanding
loan balance with the General Fund.
T ra nsportatlon MunIcipal Bus Lines! 524,755 To appropriate funds for the first phase of
Various the Mumclpal Bus Lines' ServIce
Improvement Program consIsting of the
addition of 1 5 0 FTE permanent Motor
Coach Operator, 1 0 FTE permanent Staff
ASSIstant II, and 1 0 FTE permanent Staff
ASSIstant I pOSitIons; and for a
departmental reorgamzatlOn deSigned to
Improve effectIveness and effiCiency,
consIsting of.
a) creatIon of a new TranSit Development
DIVISion;
bl transfer of 1.0 FTE permanent Transit
Development and Intergovernmental
Relations Manager POSition, 20 FTE
permanent Sr. AdmIn Analyst POSitIons
(which are being reclassified to 2 0 FTE
permanent Sr TranSit Programs Analyst
POSitIons). 1 0 FTE permanent
Marketing and Public Information
Coordmator pOSition, and 1.0
permanent AdmlOlstratlve Staff
ASSistant pOSition to the new TranSit
Development DIVISion from the eXIsting
Administration DIVISion;
c) transfer of 0 2 FTE OvertIme and 02
FTE Temporary Employees fundmg to
the TranSit Development DIVISIon from
the OperatIons DIVISion,
d) transfer of 1 0 FTE permanent Staff
ASSIstant II pOSition (which IS being
reclaSSIfied to 1 0 FTE permanent Staff
53
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASES/lREDUCTIONS t
INCREASES
FUND DEPARTMENT/DIVISION [REDUCTIONS) ITEM
Assistant III POSition) from the
Administration DIVISion to the
Maintenance DIvIsion, and
e) numerous funding transfers among
diVISions which do not Increase the
department's overall budget.
Transportation MUnicipal Bus LlnesJ 0 To Increase amount of Purchase Order
Administration #2853 by $88.000 to provide the
MUniCipal Bus Lines Department with
additional strategiC planning services
Funds to finance this Increase are currently
available In the department's FY 1996-97
budget
TransportatIon Capital ProJectsJ 66,500 To appropriate funds to upgrade
MUniCIpal Bus lInes the MunIcIpal Bus lines' computer
equipment
Vehicle EPWMJFleet Maintenance (26,000) To reduce appropriation for maintenance
Management of Fire vehIcles. This maintenance Will be
performed by Fire Department staff
Vehicle Capital ProJectsJ 278,846 To receive and appropriate the General
Management General Government Fund transfer for use In this fund
(+ $271 .3461; to appropriate funds for
purchase of an antique truck for
promotional purposes for the Farmers'
Market (+ $7,500)
54
SUMMARY OF FY 1996-97 TRANSFERS EXHIBIT C
REQUIRING CITY COUNCIL APPROVAL
(NO NET BUDGET IMPACT)
Net
Fund Denartment/Division S&W S&E CO CIP Chanae
General City Clerk/Administration $0 ( $4,595) $0 $0 ($4,595)
City Clerk/Support Services Q Q 4,~9!;i Q 4.595
Total City Clerk $0 ( $4(595) $4,595 $0 $0
Supplies and Expense savings are transferred to Captlal Outlay for the purchase of computer
eqUipment.
City Attorney $0 ($2,000) $2,000 $0 $0
Supplies and Expense savings are transferred to Capital Outlay for the purchase of replacement
furniture
Personnel $0 ($1,910) $1,910 $0 $0
Supplies and Expense savmgs are transferred to Capital Outlay for the purchase of a fax
machIne
Planning & Comm. Devel /
TraffiC Engmeerlng ($300) $300 $0 $0 $0
Salanes and Wages savings are transferred to Capital Outlay for TMP-related activIties due to a
reestlmatlOn of need
Commumty & Cult. Svcs /
Human Services $0 ($2,200) $2,200 $0 $0
SupplIes and Expense savmgs are transferred to Capital Outlay for the purchase of new washmg
machines for the homeless shelter
Llbrary!Admlnlstratlon $0 ($12,000) $12,000 $0 $0
Supplies and Expense savings are transferred to CapItal Outlay for the purchase of workstations
and other office equipment
Resource $0 ($2,668) $ 0 $0 ($2,668)
Management/Admin
Resource Managementl
HOUSing Q {2.6681 5.336 Q 2.668
Total Resource $0 ($5,336) $5,336 $0 $ 0
Mgmt
Supplies and Expense savings are transferred to Capital Outlay for the purchase of replacement
office furniture.
EPWM/Street Maintenance $0 ($8,282) $8,282 $0 $0
Supplies and Expense savings are transferred to Capital Outlay for the purchase of computer
equipment
Cable City Manager!
Comm Cable TV Admin. $0 ($777) $777 $0 $0
Supplies and Expense savings are transferred to Capital Outlay for the purchase of a fax
machine
J:;.-
....0
SUMMARY OF FY 1996-97 TRANSFERS
REQUIRING CITY COUNCIL APPROVAL
(NO NET BUDGET IMPACT)
Net
Fund DeDartment/Divlsion S&W S&E CO CIP Chanae
Parking Planning and Comm. Devel I
Authority Parking Authority $0 ($5,000) $5,000 $0 $0
Supplies and Expense savings are transferred to Capital Outlay to finance the Parking Authority's
share of the cost of retrofitting a CIty truck that IS used In maIntenance of the downtown
parking structures
f \flnance\budget\mybudrev\my9697\transfer exh
56
EXHIBIT A
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASES/(REDUCTIONS}
INCREASES
FUND DEPARTMENT /DIVISION IRE DUCT IONS} ITEM
General City Manager/ $102,116 To appropriate the partial fiscal year
Information Systems addition of 1 0 FTE permanent Systems
Administrator, 1 0 FTE permanent
Techmcal Services SpeCialist, 1 0 FTE
permanent Computer Support SpeCialist,
and 1 0 FTE permanent GIS Analyst
pOSitions and the deletion of 1.0 FTE
permanent Programmer Analyst II posItion
(+ $45,3341. and for aSSOCiated supplies
and expenses ( + $11,3281 and capital
outlay ( + $14,4541, transfer appropriation
from the Commumty and Cultural Services
Department for the purchase of computer
equipment for the Cultural Affairs DIvISion
(+ $7,0001, and funds for additional
computer eqUipment for the City Attorney's
Office (+ $24,0001.
General Flnance/Accountmg 4,000 To correct a prior adJustment made to
finance Increased telephone system fixed
costs
General City Attorney/City Attorney 10,000 To appropnate funds fOT a software
consultant.
General Personnel/Personnel 20,640 To reflect the partial fiscal year addition of
1 0 FTE permanent Personnel Analyst
pOSition
General Planning and Commumty Dev I 0 To mcrease amount of contract #7145
City Planmng by $20,000 for additional work reqUITed to
update the City's Housmg Element Funds
to finance thiS contract Increase are
available from funds already appropnated In
the FY 1996-97 department budget
General Fife/Administration 26,000 To appropnate funds for vanous vehicle
repairs ThiS Increase IS offset by a
decrease In the General Fund payment to
the Vehicle Management Fund for thiS
purpose
General CommunIty and Cultural SVcs / (7,000) To transfer appropriation 10 the Capital
AdministratIOn Outlay account group to the City
Manager's Office, Information Systems
DIVISion for the purchase of computer
equipment for the Cultural Affairs DIVISion
58
SUMMARY OF PROPOSED FY 1996.97 APPROPRIATION
INCREASES/(REDUCnONS)
INCREASES
FUND DEPARTMENT IDIVISION (REDUCTIONS) ITEM
General Community and Cultural Svcs I 42,166 To appropriate the follOWing'
Cultural Affairs Creation of a Santa Momca Arts Education
Plan (+ $14,000), the Santa Momca
Festival 1+$2,000), and the Santa MonIca
Arts Brochure (+ $26,1661 ThiS
appropriation IS financed by $26.466 In
grant funds receIved from the Cahforma
Arts Council and $15,700 In additional
revenue received from other fundralslng
actIVItIes of the Cultural AffaIrs Dlvlsron
General Community and Cultural Svcs I 35,109 To appropriate Prop A funds for youth
Human ServIces transportation to skate parks (+ $5,0001,
and additional PropoSition A Local Return
funds for paratranslt service expenses
(+ $30,109)
General Ll brary I Ad mln I stratlon 9,245 To appropriate recently-approved State
Library Literacy Program grant funds
General Non~Departmental/Retlrement 6,797 To reflect appropriate partial fiscal year
retirement benefits for 1.0 FTE permanent
Systems Administrator, 1 0 FTE permanent
TechnIcal ServIces SpeCIalist, and 1.0 FTE
permanent Computer Support SpeCialist,
and 1 0 HE permanent GIS Analyst
pOSItions In the InformatIon Systems
DIVISion (+ $4,681), and 1 0 FTE
permanent Personnel Analyst pOSition
(+ $2, 116'In the Personnel Department
General Non-Departmental/All Others (16,268) To appropriate partial fiscal year other
benefits for 1 0 FTE permanent Systems
Administrator, 1 0 FTE permanent
Technical Services SpeCialist, and 1 0 FTE
permanent Computer Support SpeCialist,
and 1.0 FTE permanent GIS Analyst
pOSitions In the Information Systems
DIVISIon (+ $7,197). and for 1 0 FTE
permanent Personnel Analyst pOSition
(+ $2,535) In the Personnel Department,
and to reduce the payment of the VehIcle
Management Fund for the maintenance of
vehIcles (-$26,000'
General Non-Departmental/ (12,6511 To reflect reimbursement from the
Interfund Transactions Miscellaneous Grants Fund for three arts-
related grants (-$42,166), additional
PrOpOSitIOn A funds for transportation to
skate parks (-$5,000) and paratranslt
59
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASESIIREDUCTIONSJ
INCREASES
FUND DEPARTMENT/DIVISION (REDUCTIONSI ITEM
service expenses (-$30,109). State Library
Literary Program grant funds (-$9,245), and
actual grant awards received In support of
the Semor Nutntlon program (-$6,551); to
reflect reImbursement received from the
Housmg Authonty Fund for additional
Salanes & Wages expenses Incurred on Its
behalf by the General Fund (-$4,195), to
reflect reImbursement to the CIVIC
AudItorium Fund for expenses Incurred In
support of the City'S Event Team
operations (+ $36,615); and to reflect
payment to the Airport Fund to offset rent
lost due to occupancy of office space by
the Small Business Development Center
(+ $48,000).
General Capital Projects/ 7,500 To reappropnate funds budgeted 10 FY
General Government 1995~96 for payment to the Vehicle
Management Fund for the purchase of an
antique truck for promotional purposes for
the Farmers' Market (+ $7,500), ThiS
appropnatlon Will be financed by Farmer's
Market levenues
General Capital Projects/Public Safety 130,000 To appropriate funds to complete
schematIC deSign work on the Public Safety
Bulldrng ThiS appropnatlon IS flOanced
from funds reserved for thiS purpose.
General Balance Sheet Transfers (348,3461 To reflect payment received from the
Airport Fund on ItS outstanding loan
balance With the General Fund
(+ $48,000), an additional loan to the Pier
Fund to replace underrealized lease revenue
(-$75,000), a loan to the PRC through the
Pier for enhanced marketing and faCIlity
planning (-$50,0001, and a reSidual equity
transfer to the Vehicle Management Fund
(-$271,346) to start-up costs of that fund
financed from the Contmulng CapItal
Project Reserve
Beach Non-Departmental! 21,849 To Increase reImbursement to the CIVIC
Interfund Transactions Audltonum Fund for work performed In FY
1995-96 by Event FaCIlities DIVISion staff
on properties managed for the Beach Fund.
60
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASES/CREDUCTIO NS)
INCREASES
FUND DEPARTMENT IDIVISION (REDUCTIONS) ITEM
Housing Non-Departmental! 4,195 To Increase reimbursement to the General
Authority Interfund Transactions Fund to reflect additional Housing
Authority-related Salaries and Wages
expense In the Resource Management
Department, Housing Division.
CDBG Non-Departmentall 0 To Increase amount of Contract #7105
Interfund Transactions by $264,998 and extend It through
6/30/97 to provide additional staffing
support from Wllldan ASSOCiates for the
Multifamily Earthquake Repair Loan (MERL)
program. SuffiCient appropnatlon authority
for thiS contract Increase IS currently
budgeted
Miscellaneous Non-Departmental! 113,071 To Increase reImbursement to the General
Grants Interfund Transactions Fund for the Senior NutritIon program to
reflect actual grant amounts received In
support of these programs ( + $6,551), for
the arts-related grants (+ $42,166),
additional Proposition A funds for
TransportatlOn to skate parks (+ $5,000)
and paratranslt service expenses
(+ $30,109), and State Library Literacy
Program grant funds C + $9,245), and to
provide PropositIon A Local Return
transportation fundmg In support of the
Tide Shuttle Program (+ $20,000)
Water EPWMIWater 790,000 To appropnate funds to pay for additional
technical and legal consultant costs
assOCIated WIth the MTSE contammatlon of
City wells (+ $750,000); and to reappro-
priate funds budgeted m FY 1995-96 In the
CapItal Outlay account group, to pay for
vehicles ordered In FY 1995-96 which Will
be received and paid for In FY 1996-97
( + $40(000)
Pier Balance Sheet Transfers 125,000 To reflect receipt of additional loan from
the General Fund to replace
underreallzatlOn of lease revenue
(+ $75(000), and for the PRC for enhanced
marketing and faCility plannrng
(+ $50,0001
CIVIC Non-Departmentall (58,464) To appropriate mcreased reimbursement
AudItOrium Interfund Transactions from the Beach Fund for work performed In
FY 1 995-96 by Event FaCIlities DIVISion
staff on properties managed for the Beach
61
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASESUREDUCTIONS)
INCREASES
FUND DEPARTMENTfDIVrSrON (REDUCTIONSI ITEM
Fund (~$21 ,849), and reimbursement from
the General Fund for costs assocIated with
the CommunIty Events Liaison position and
associated program costs (-$36.615) In FY
1996-97
CIVIC Capital ProJects! 153,279 To appropnate additional funding for the
Audltonum Recreation and Cultural Terrazzo Floor Replacement CIP proJect.
AIrport Non-Departmental! (48.000) To appropnate reImbursement from the
Interfund Transactions General Fund for loss of rental Income due
to occupancy of leasable space by the
Small Business Development Center
A ITpO rt Balance Sheet Transfers (48,000) To reflect payment made to the General
Fund on the Airport Fund's outstanding
loan balance With the General Fund.
Transportation MUOlclpal Bus Llnesl 524,755 To appropnate funds for the first phase of
Vanous the MUOIclpal Bus Lines' Service
Improvement Program conslstmg of the
addition of 15 0 FTE permanent Motor
Coach Operator, 1.0 FTE permanent Staff
Assistant II, and 1.0 FTE permanent Staff
Assistant I POSitions; and for a
departmental reorgaOlzatlon designed to
Improve effectIveness and effICIency,
conslstmg of
a) creation of a new TransIt Development
DlvlSton,
bl transfer of 1.0 FTE permanent Transit
Development and Intergovernmental
Relations Manager position, 20 FTE
permanent Sr Admm Analyst pOSitions
(which are bemg reclassified to 2 0 FTE
permanent Sr TranSit Programs Analyst
posltlOnsl, 1 0 FTE permanent
Marketmg and Public Information
Coordmator pOSition, and 1 0
permanent Administrative Staff
ASSIstant pOSition to the new TranSIt
Development DIVISion from the eXisting
Admmlstratlon DIVISion,
c} transfer of 0 2 FTE OvertIme and 0.2
FTE Temporary Employees fundmg to
the TranSit Development DIvIsion from
the Operations Olvlslon;
d) transfer of 1 0 FTE permanent Staff
ASSistant II pOSition (which IS bemg
reclassified to 1.0 FTE permanent Staff
62
SUMMARY OF PROPOSED FY 1996-97 APPROPRIATION
INCREASES!(REDUCTIO NS)
INCREASES
FUND DEPARTMENT /DIVISION <REDUCTIONSl ITEM
Assistant III posItion) from the
AdmInistratIOn DIvISIon to the
Maintenance Division; and
el numerous funding transfers among
divIsions which do not Increase the
department's overall budget
Transportation Municipal Bus llnes/ 0 To Increase amount of Purchase Order
AdministratIOn #2853 by $88,000 to prOVide the
MUnicipal Bus Lines Department with
additional strategic planning services
Funds to finance this Increase are currently
avarlable In the department's FY 1996-97
budget.
Transportation Capital ProJects! 66,500 To appropriate funds to upgrade
MUnicipal Bus Lmes the MUnicipal Bus Lines' computer
eqUIpment
Vehicle EPWM/Fleet Mamtenance (26,000) To reduce appropriation for mamtenance
Management of Fire vehicles This maintenance Will be
performed by Fire Department staff
Vehicle Capital ProJects! 278,846 To receive and appropriate the General
Management General Government Fund transfer for use In this fund
1+ $271,3461, to appropriate funds for
purchase of an antIque truck for
promotional purposes for the Farmers'
Market 1+$7,5001.
63
SUMMARY OF FY 1996-97 TRANSFERS EXHIBIT A
REQUIRING CITY COUNCIL APPROVAL
(NO NET BUDGET IMPACT)
Net
Fund Deoartment/DIVISlon S&W S&E CO CIP Chanae
General CIty Clerk/Administration $0 ( $4,595) $0 $0 ($4,595)
City Clerk/Support Services Q Q 4.595 Q 4.595
Total City Clerk $0 ( $4,595) $4,595 $0 $0
Supplies and Expense savmgs are transferred to Captlal Outlay for the purchase of computer
equipment
CIty Attorney $0 ( $2,OOO} $2,000 $0 $0
Supphes and Expense savmgs are transferred to Capital Outlay for the purchase of replacement
furniture
Personnel $0 ($1,910) $1.910 $0 $0
Supplies and Expense savmgs are transferred to Capital Outlay for the purchase of a fax
machme
Planmng & Comm Devel /
TraffiC Engineering ( $300) $300 $0 $0 $0
Salaries and Wages savmgs are transferred to Capital Outlay for TMP-related activities due to a
reestlmatlon of need.
Community & Cult Svcs /
Human Services $0 ( $2,200) $2,200 $0 $0
Supplies and Expense savmgs are transferred to Capital Outlay for the purchase of new washmg
machines for the homeless shelter
Library/Administration $0 ( $12,000) $12,000 $0 $0
Supplies and Expense savmgs are transferred to Capital Outlay for the purchase of workstations
and other office equipment
Resource $0 ($2,668) $ 0 $0 ($2,668)
Management/Admm
Resource Management/
HOUSing Q !2.6681 ~.336 Q 2.668
Total Resource $0 ($5.336) $5,336 $0 $ 0
Mgmt
Supplies and Expense savmgs are transferred to Capital Outlay for the purchase of replacement
office furniture
EPWM/Street Maintenance $0 ( $8,282) $8,282 $0 $0
Supplies and Expense savmgs are transferred to Capital Outlay for the purchase of computer
equipment
Cable City Manager/
Comm Cable TV Admm $0 ($777) $777 $0 $0
Supplies and Expense savings are transferred to Capital Outlay for the purchase of a fax
machme
65
SUMMARY OF FY 1996-97 TRANSFERS
REQUIRING CITY COUNCIL APPROVAL
(NO NET BUDGET IMPACT)
Net
Fund Deoartment/Division S&W S&E CO .cJf Chanae
Parking Planning and Comm Devel./
Authority Parking Authority $0 ($5,000) $ 5,000 $0 $0
Supplies and Expense savings are transferred to Capital Outlay to finance the Parking Authority's
share of the cost of retrofitting a City truck that IS used In maintenance of the downtown
parking structures.
f \flnance\budget\mybudrev\my9697\transfer exh
66
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FIN CMD sd'f \finance\budget\mybudrev\my/9697\mrdcreso ...--'
Council Meeting February 25, 1997 Santa MOnica, California
RESOLUTION NO. 9123 (eGS)
(City Council Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA
AMENDING THE BUDGET FOR THE FISCAL YEAR 1996-97
WHEREAS, the City Council adopted the annual budget for fiscal year 1996-97 on
June 25, 1996, and
WH EREAS, the City Manager conducted a mid-year review dunng January and
February 1997, and
WHEREAS, City Charter Sectron 1506 authorizes the City Council to amend the
budget by motion adopted by the affirmatIve votes of at least five Council members,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES
RESOLVE AS FOLLOWS
SECTION 1 The budget for fiscal year 1996-97 IS hereby amended by the revenue
adjustments detailed In Exhibit A
SECTION 2 The budget for fiscal year 1996-97 IS hereby amended by the
appropnatlon changes detailed In Exhibit B
SECTION 3 The budget for fiscal year 1996-97 IS hereby amended by the transfers
between major account groups In departments which are detailed In Exhibit C
SECTION 4 The City Clerk shall certify to the adoption of this resolution and
thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM
~~
Marsha Jone$' Moutne
,-,"
City Attorney
45
Adopted and approved thIS 25th of February. 1996
t
~/tfi;l U Cttu --
{ :Vlayor
I. ~vlana ~'I Stewart. CIty Clerk of the CIty of Santa MOnIca. do hereby certtfy that the foregomg
ResolutIon 9924 (eeS) \vas duly adopted at a meetmg of the eny CouncIl held on the 25th of
February. 1996 by the followmg vote
Ayes Council members Ebner. Femstem. Genser. Greenberg. Holbrook. O'Connor.
Rosenstem
Noes CouncIl members None
Abstam CouncIl members None
Absent Council members None
'-- ATTEST
-----.....'.1 ~ \
"\ ''-'~ \ ~~-+
~,
CIty Clerk
0. ',. i ~ A J J
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FtN"CMD"sd:f:\finance\budget\mybudrev\my9697\mldyrha
Housing Authority Meeting: February 25, 1997 Santa Monica, California
RESOLUTION NO. 71 (HAS)
(Housing Authority Series)
~ RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF
SAN1A MONICA AMENDING THE BUDGET FOR THE FISCAL YEAR 1996-97
WHE.REAS, the Housing Authority adopted the annual budget for fiscal year 1996-97
on June 25, 1996, and
WHEREAS, the Executive Director conducted a mid-year review during January and
February 1997; and
WHEREAS, the Housing Authority may amend Its budget by motion,
1
NO\;V, THEREFORE, THE HOUSING AUTHORfLY' OF THE CITY OF SANTA MONICA
DOES RESOLVE AS FOLLOWS'
SEe TION 1 The budget for the fiscal year 1996-97 IS hereby amended by the
appropriatl<>n changes detailed in ExhibIt A.
SECTION 2. The Authonty Secretary shall certIfy to the adoption of thiS resolution and
thenceforth and thereafter the same shall be In full force and effect.
APPROVED AS TO FORM"
~~~
City Attorrey
57
\ I 11
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~
FIN 'CMD.sd:f:\finance\budget\mybudrev\my9697\mldrreso
Parking Authority Meeting: February. 25, 1997 Santa Monica, California
RESOLUTION NO. 228 (PAS)
(Parking Authority Series)
A RESOLUTION OF THE PARKING AUTHORITY OF THE CITY OF
SANTA MONICA AMENDING THE BUDGET FOR THE FISCAL YEAR 1S96~91
WHEREAS. the Parking Authority adopted the annual budget for fiscal YHar 1996-97
on June 25, 1996; and
WHEREAS. the Executive Director conducted a mid-year review during.. anuary and
February 1997, and
WHEREAS, the Parking Authority may amend its budget by motion;
NOW, THEREFORE, THE PARKING AUTHORITY OF THE CITY OF SAN r A MONICA
DOES RESOLVE AS FOLLOWS'
SECTION 1. The budget for the fiscal year 1996-97 is hereby amended by the
expenditure changes detailed In Exhibit A.
SECTION 2. The Authority Secretary shall certify to the adoption of this rE solution and
thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM.
~~
64
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I
RESOLUTION NO 9124 (ecs)
(City Council Senes)
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA MONICA ESTABLISHING NEW
CLASSIF1CA TIONS AND ADOPTING SALARY RATES
FOR ASSISTANT FIRE MARSHAL, EMERGENCY SERVICES
COORDINATOR, EMPLOYEE BENEFITS ASSISTANT,
FIRE INSPECTOR, ECONOMIC DEVELOPMENT MANAGER,
SENIOR COMBINATION BUILDING INSPECTOR,
SENIOR FIRE INSPECTOR, TRANSIT ADMINISTRATION MANAGER,
AND TRANSIT MAINTENANCE MANAGER
THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS
FOLLOWS:
SECTION 1. The following monthly salary levels are hereby established,
effective January 1, 1997, for the Indicated permanent claSSifications:
ADMINISTRA TIVE STAFF ASSIST ANT - $3,478/Month E-Step
EXPENSE DOCUMENT A TION ($3,721/Month with PERS)
ASSISTANT FIRE MARSHAL $ 5,7 23/Month E-Step
($6, 124/Month with PERS)
COMMUNITY EVENTS LIAISON $4, 112/Month E-Step
($4,400/Month wIth PEAS)
EMERGENCY SERVICES COORDINATOR $4,987/Month E-Step
($5,336/Month with PERS)
EMPLOYEE BENEFITS ASSISTANT $3,034/Month E-Step
($3,246/Month wIth PERS\
40
-
I
FIRE INSPECTOR $4,923/Month E-Step
($5,366/Month with PERS)
MAINTENANCE WORKER I - ASPHALT $2,442/Month E-Step
(2,613/Month with PERSl
ECONOMIC DEVELOPMENT MANAGER $6,615/Month E-Step
($ 7,07 a/Month with PERS)
SENIOR COMBINATION BUILDING $4,4 76/Month E-Step
INSPECTOR ($4,789/Month with PERS)
SENIOR FIRE INSPECTOR $ 5, 202/Month E-Step
($5,566/Month with PERS)
TRANSIT ADMINISTRATION MANAGER $6, 123/Month E-Step
($6,551/Month with PERS)
TRANSIT MAINTENANCE MANAGER $6,611/Month E-Step
($7,074/Month with PERS)
SECTION 2. The City Clerk shall certIfy to the adoption of this Resolution, and
thenceforth and thereafter the same shall be In full force and effect
APPROVED AS TO FORM:
futLl.~~~
Marsha Jc{~s Moutn~
City Attorney
41
Adopted and approved tlns 25th of February. 1996
~V}\ rj{C#U4; -------
I ~lavor
l .
L !vfana ~vL Ste\.vart. Oty Clerk of the City of Santa ~-1omca. do hereby certIfy that the foregomg
ResolutIOn 9923 (CCS) was duly adopted at a meeting of the CIty Council held on the 25th of
February. 1996 by the follo\\1ug vote
Ayes Council members Ebner. Femstem. Genser, Greenberg. Holbrook. O'Connor.
Rosenstem
Noes. Council members None
Abstam CouncIl members None
Absent. CouncIl members None
~~TEST' '~ '\
\_~- lD '~ +
~Q.,,-,
City Clerk