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Council Meeting February 25, 1997 Santa MOnica, California
TO Mayor and City Council FEB 2 5 1997
FROM City Staff
SUBJECT Award of Contract for the 1996-97 Street Resurfacing Project to Damon
Construction Company and Recommendation to Authorize the City Manager
to Negotiate and Execute a Professional ServIces Contract with eM I
Englneenng Consultants for Construction Management of the Street Work
INTRODUCTION
ThIs report recommends that the City Council award a contract to construct street
Improvements at various locations Within the City to Damon Construction Company, the
lowest bidder. In the amount of $ 2,899,851 Furthermore, staff recommends that the City
Council authOrize the City Manager to negotiate and execute a profeSSional services
contract With C M I Engmeenng Consultants, a construction management firm, for
construction management of the street work undertaken The negotiated fees for thIs
contract shall not exceed $ 200,000
Background
Each fiscal year. the City Council authOrizes the Implementation of street Improvements
Identified by the Department of Environmental and Public Works Management for the year
Including street resurfacing, slurry sealing, and repairs to curbs, gutters, curb ramps, bus
pads. and Sidewalks The prlonty projects for the year are selected from among those
streets that rank high In the hierarchy of warranted street repairs outlined In the "Pavement
Management System" Report This report, reqUired since 1989 to qualify for federal
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fundrng, IS updated annually, and ranks the condItion of all streets, sIdewalks, curbs, and
gutters In the City
DUring the annual on-site inspection of these priority locations, staff further evaluates
streets for type and schedule of repair by age, surface and subsurface conditions,
complamts received, type of use (I e , commercial, Industnal or reSidential), current traffic
volume. and projected change of use or volume
Financial considerations are also factored Into the scheduling of the street resurfacing
projects ComprehensIve resurfacing projects reqUIring additIonal work on gutters and
sidewalks are more costly, limiting the number of locations that can be addressed In one
year Every effort IS made to repair and recycle eXisting pavement rather than
unnecessarily Incur the expense of total pavement replacement Badly damaged streets
are resurfaced by heatrng and scorrng the top 1rnch, addrng all to rejuvenate the pavement
and then adding 1 Inch of new rubber-asphalt For streets with more limited traffic and/or
where the pavement IS not as badly damaged, an asphalt slurry coating of approximately
1/8" thickness IS applied over the old pavement. This seals the cracks and prevents
stormwater intrusIon. and smooths surface Irregulantles Sidewalks, curb ramps, bus pads,
curbs, gutters. driveways and parkway pavements In need of repair are also replaced at
the time of resurfacing or slurry sealing
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Historically. a portion of the street resurfacing was funded through the formation of an
assessment district which IS permitted by the Improvement Act of 1911 PrOposition 218,
recently adopted by California Voters, slgmficantly changes the procedures associated With
the establishment of assessment districts Specifically, ProposItion 218 reqUires extensive
noticing and a majority vote by affected property owners actually voting on the proposed
assessment dlstnct (each vote weighted In proportion to the amount of the assessment to
be paid) Staff IS currently investigating the new procedure and wIll attempt to establish
an assessment dlstnct usmg the new requirements
In order to expedite this project, the entire scope of work WIll be awarded now However,
the contractor will be authOrized to proceed With only the non-assessment portion of the
work Staff will not authOrize the contractor to proceed With work contained In the potential
assessment dlstnct area until the assessment dlstnct process has been completed In
accordance WIth the prOVIsIons of PropositIon 218 If the affected property owners In the
proposed assessment district approve the formation of the dlstnct, the contractor will be
authonzed to proceed With the assessment work and owners will be assessed the
associated costs If the affected property owners In the proposed assessment dlstnct
oppose the formation of the district, staff will evaluate whether the affected work should
proceed or be deferred until full funding IS Identified
ThiS contract will Include street resurfacing and reconstructIon of four downtown alleys,
construction of ADA curb ramps at vanous locations, resurfacing of the water diVISion
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parking lot at the Santa Monica City Yard, and the construction of concrete bus pads at
vanous locations on transit routes
Bid Package
The Notice Inviting Bids was published In The Outlook on January 3 and 4, 1997 A Notice
Invltlng Bids, along with the plans and specifications were also submitted to four (4)
constructIon Journals, and were sent to SIX (6) women/mlnonty business enterprise (\NMBE)
associations Bidding packages were requested by eIght contractors The CIty Clerk's
Office received seven sealed bids, whIch were publicly opened and read aloud on January
21, 1997, by the Deputy City Clerk The base bid results were as follows
1 Damon Construction Company $ 2,899,851
2 Excel Paving Company $ 2,976,784
3 Sequel Contractors, Inc $ 2,978,788
4 Sully Miller Contracting Company $ 3,037,823
5 Los Angeles Englneenng, Inc $ 3,038,204
6 Sylvia ConstructIon, lnc $ 3,045,311
7 Hillcrest Contracting $ 3,177,871
The City Engineer's Estimate was $2,850,000 to $3,350,000
The lowest bidder, Damon Construction Company, supplied the City With three references
and all references reported that the Contractor's work was satisfactory The State
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Contractors License Board venfled that the Contractor's license IS current, active, and In
good standmg
The professional services constructIon management contract Includes inspection and
management of the construction work detailed above Requests for Proposals were sent
to SIX (6) firms The City received three (3) replies which were scored by a staff committee
of three (3) engineers Three (3) firms were interviewed by the same committee resulting
In the selection of C M I Engineering Consultants They supplied the City With three (3)
references and all references reported that the consultant's work was excellent
BUDGET/FINANCIAL IMPACT
CONSTRUCTION FUNDS REQUIRED, BASE BID
Contract $ 2,899,851
Contmgency , $ 490,365
TOTAL FUNDS REQUIRED $ 3,390,216
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CONSTRUCTION ACCOUNTS
I ACCOUNT NUMBER CONTRACT CONTINGENCY TOTAL
AMOUNT
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.01-770-402-2009]-8905-99152 (Street Res) S 1.884,916 $ 400,000 $ 2,284,916
,
20-770-402-20097 -8905-99152 (Street Res) $ 500,000 $ - $ 500,000
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01-770-402-20097-8905-99091 (Sidewalk Rep) S 250,000 $ 50,000 $ 300,000
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25-770-402-20097 -8905-99152 (Street Res) $ 91,304 $ 13,696 $ 105,000
120-770-402-20097-8905-99777 (Bus Pads) $ 86,956 $ 13.044 $ 100,000
131-770-402-20097-8900-99152 (Street Res) $ 45.675 $ 6,825 $ 52,500
20-720-262-20097-8905-99417 (Curb Cuts) :5 22,000 S 3,000 S 25,000
,
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'25-760-671-20093-8900-99355 (Res Water Yd ) $ 19,000 $ 3,800 $ 22,800
i TOTALS $ 2,899,851 $ 490,365 $ 3,390,216
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For the professIOnal services contract, costs will be based on an hourly rate schedule With
a total not to exceed $ 200.000 Funds are available In Account No 01-770-402-20097-
8905-99152
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RECOMMENDATION
Staff recommends that the City Council
1 Award a contract to perform the annual street Improvement project and
miscellaneous paving work to Damon Construction Company, the lowest
responsible bidder, In the amount of $ 2,899,851,
2 Authorize the City Manager to negotiate and execute a professional services
contract wIth C M I Engineering Consultants for construction management services
for the street resurfacing work In an amount not to exceed $200,000,
3 Authorize the City Engineer to issue any necessary change orders to complete
additional work In conformance with the Administrative Instructions on change
orders
Attachment A - Streets to be Resurfaced
Prepared by Craig Perkins, Director of EnVironmental and Public Works Management
Anthony Antlch, P E , City Engineer
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Attachment A
The following project sites are scheduled for FY 1996-97 Improvements
BASE BID STREETS TO BE RESURFACED
Street Name Limits
4th Street Manne Street to South City Limits
4th Street Hill Street to Ashland Avenue
6th Street Montana Avenue to Wilshire Blvd
6th Court Wilshire Boulevard to Arizona Avenue
6th Cou rt Anzona Avenue to Santa Monica Blvd
6th Cou rt Santa Monica Blvd to Broadway
6th Cou rt Broadway to Colorado Avenue
7th Street Ocean Park Blvd to Raymond Avenue
10th Street Michigan Avenue to OlympIC Blvd
12th Street Michigan Avenue to PIca Blvd.
16th Street Montana Avenue to Wilshire Blvd
18th Street OlympiC Blvd to Santa MOnica Freeway
19th Street OlympiC Blvd to 495' north
20th Street Wilshire Blvd To Arizona Avenue
21st Street OlympiC Blvd to Michigan Avenue
21st Street Manne Street to Navy Street
California Ave 14th Street to 17th Street
Colorado Avenue Stewart Street to Franklin Street
Euclid Street HIli Street to Ashland Avenue
Franklin Street Anzona Avenue to Colorado Avenue
Lipton Avenue Stanford Street to Centlnela Avenue
Marguenta Avenue Ocean Avenue to 4th Street
Michigan Avenue 21 st Street to Cloverfleld Blvd
Montana Avenue 26th Street to Stanford Street
Ocean Avenue San Vicente Blvd To Anzona Avenue
Pacific Street Ocean Avenue to Mam Street
Strand Street Ocean Avenue to Mam Street
Yale Street Santa Monica Blvd To Broadway
BASE BID STREETS TO BE SLURRY SEALED
Street Name LimIts
2nd Street Ashland Avenue to South City LimIts
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3rd Street Strand Street to Ocean Park Blvd
6th Street Manne Street to South City Limits
6th Street PIca Blvd to Ocean Park Blvd
6th Street Ocean Park Blvd to Pier Avenue
7th Street Manne Street to South City Limits
7th Street Grant Avenue to Kensington Street
11 th Street PICO Blvd to Pearl Street
11 th Street Ocean Park Blvd to Ozone Street
14th Street PICO Blvd to Ashland Avenue
16th Street PIca Blvd to Manne Street
Ashland Avenue Neilson Way to 2nd Street
Ashland Avenue 14th Street to 16th Street
Barnard Way Ocean Park Blvd to Neilson Way
Bay Street Promenade to Ocean Avenue
Bay Street MaIO Street to 4th Street
Beach Street 2nd Street to 3rd Street
Bentley Court Manne Street to End
Beverly Avenue Kensington Street to Ocean Park Blvd
Bicknell Avenue Promenade to MaIO Street
Cedar Street 11 th Street to 14th Street
Euclid Street PICO Blvd to Pearl Street
Euclid Street Ocean Park Blvd to HIli Street
Fraser Avenue Barnard Way to Neilson Way
Fredenck Avenue Manne Street to South City Limits
Goldsmith Street Manne Street to End
Grant Avenue Lincoln Blvd to 11 th Street
Hart Avenue Barnard Way to Neilson Way
Highland Avenue Ocean Park Blvd to South City Limits
Hollister Avenue Main Street to 3rd Street
Hollister Avenue Main Street to Ocean Avenue
Kensington Street Beverly Avenue to Lmcoln Blvd
Linda Lane Paula Dnve to Manne Street
Longfellow Street Manne Street to End
Maple Street Lincoln Blvd To 14th Street
Margaret Lane Manne Street to End
Manne Street 4th Street to Highland Avenue
Manne Street MaIO Street to 2nd Street
Manne Street Highland Avenue to Lincoln Blvd
Navy Street Highland Avenue to lmcoln Blvd
Oak Street 11th Streetto 14th Street
Ocean Park Blvd Barnard Way to Neilson Way
Ocean Avenue Bicknell Avenue to Hollister Avenue
Ozone Avenue Fredenck Street to End
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PacIfIC Street MaIn Street to 4th Street
Pacific Street Lincoln Blvd to 11th Street
Paula Dnve Linda Lane to Manne Street
Pearl Street Lincoln Blvd to 11 th Street
Pier Street 4th Street to 6th Street
Pier Avenue Main Street to 2nd Street
Prospect Avenue Manne Street to End
Raymond Street 7th Street to Lincoln Blvd
Ruskm Street Manne Street to End
Strand Street Main Street to 4th Street
Wadsworth Avenue Barnard Way to Neilson Way
CURB RAMP CONSTRUCTION
Vanous Locations
BUS PAD CONSTRUCTION
Vanous Locations
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