SR-6D (11)
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Council Meeting March 25. 1997 Santa MOnica. Callforma
TO Mayor and City Council
FROM City Staff
SUBJECT Award of Contract for Rehabilitation and Repair of Sewer Mains at Lincoln
and 11th Courts between Georgina and Colorado Avenue
Introduction
This report recommends that the CIty Council award a contract for rehabilitatIon and repaIr
of sewer mams at Lmcoln and 11th Courts between Georgma Avenue and Colorado
Avenue to Insltuform Southwest, the lowest responsible bidder, In the amount of
$1.521.545
Background
DUring the January 17. 1994 earthquake, many of the CIty'S sewer mainS were damaged
The City Initiated an inspection program of the sewer mains In order to determme the
extent of damage to the sewer system The locations indicating earthquake damaged
sewer lines were submitted to Federal Emergency Management Agency/Office of
Emergency Services (FEMAlOES) for funding approval for the repair work This IS the first
earthquake damage sewer line repair project to be undertaken uSing FEMAlOES funding
The Damage Survey Report (DSR) for the proposed work at Lincoln and 11th Courts was
approved by FEMAJOES At the same time thiS work IS being accomplished, the City Will
rehabilitate maintenance access holes which are part of the City's annual sewer
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MAR 2 5 1997
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mamtenance program and funded separately by the City's sewer mam Improvement fund
The sewer repairs Involve relining the sewer mams which have cracked or separated due
to the earthquake The proposed locations were prrorltlzed and scheduled for repairs
based on the seventy of the damage The rellnmg work consists of Insertmg a pipe Immg
system Into eXlstmg sewer pIpe lines which improves flow, eliminates pipeline obstruction,
seals cracks, and prolongs service life of the mains This trench less approach to sewer
line repairs poses mmlmal disruption to traffic compared to conventional construction for
sewer replacement
A Notice InViting Bids was published on December 5 and December 6, 1996 m The
Outlook. as well as In four construction Journals In addition, blddmg documents were
sent to SIX (6) women/mmonty-owned bUSiness enterprise associations (WMBE) Blddmg
packages were requested by seven (7) contractors The CIty Clerk's office receIved three
(3) sealed bids. which were publicly opened and read aloud on January 6, 1997 by the
Deputy City Clerk
The base bid results were as follows
1 Insltuform Southwest 51,521,545 00
2 Sancon Englneenng, Inc $1,585,157 50
3 U-Llner West $1,592,287 50
City Engmeer's Estimate $1,600,00000
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The low bIdder. Insrtuform Southwest, supplIed the City wIth references and all references
reported that the Contractor's work was satisfactory The State Contractor's License Board
verified that the Contractor's license IS current, active and In good standing
BudgetlFmanclallmpact
FUNDS REQUIRED
Contract $1,521,545
Contingencies i 152.455
TOTAL $1,674,000
Funds are available In the followmg earthquake and CIP account numbers
Contract Project
Account Number Amount Contingency Total
13-500-402-39319-5501-13006 S 706,223 $70,763 $776,986
13-500-402-39323-5501-13006 $ 643,672 $64,494 $708,166
Sub-Total $1,485,152
31-760-661-20097 -8900-99125 .s 171,650 $17.198 $188.848
Total $1,521,545 $152,455 $1,674,000
FEMAfOES will advance 90% of the $1,485,152 required for the reimbursable portIon of
thiS project, and the remaining 10% Will be provided after the project IS completed and final
FEMAfOES Inspection and audit which may not take place for several years To finance
the 10% amount durmg the Interim, $148,515 IS to be appropnated In a new CIP account,
31-760-661-20097 -8905-99124 (Earthquake Sewer Repair - City Match)
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Upon receIpt of the fmal 10% FEMA/OES reImbursement, the $148,515 wIll be returned
to the Wastewater Fund balance
Recommendation
Staff recommends that the City CouncIl
1 Award a contract to rehabilitate and repair the sewer mains at Lincoln and 11th
Courts between Georgma and Colorado Avenue to Insltuform Southwest, the lowest
responsible bidder, In the amount of $1,521,545.
2 Authorize the City Engineer to issue any necessary change orders to complete
additional work In conformance with the Administrative Instructions on change
orders, and
3 AuthOrize the establishment of CIP account 31-760-661-20097-99124 (Earthquake
Sewer Repair - City Match) In the amount of $148,515
Prepared By Craig PerkinS. Director of EnVironmental & Public Works Mgmt
Anthony Antlch, P E . City Engineer
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