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Santa Monica, California
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Council Meeting: April 23, 1991
TO: Mayor and city Council
FROM: City staff
SUBJECT: Resolution Waiving competitive Bidding and Authorizing
the City Manager to Negotiate and Execute a
Construction Contract for Ocean Park Beach Park
Playground Equipment and Signage Replacement
Introduction
This report requests that the City Council adopt the attached
resolution waiving competitive bidding and authorizing the City
Manager to negotiate with the low bidder and other responsible
contractors and execute a contract within budgetary funds.
Backqround
During the 1990-1991 budget process the City Council approved
funding to replace the existing playground equipment and install
new signage at Ocean Park Beach Park.
Plans and specifications
were prepared by the city Engineer's Office. A Notice Inviting
Bids was published on March 5 and 6, 1991, in the Evening Outlook
and in four construction journals.
Bidding documents were sent
to eight WMBE associations. Bid documents were requested by six
contractors.
Bids were opened and read publicly by the Deputy
City Clerk on March 25, 1991.
six (6) bids were received as follows:
Terra-Cal Construction, Inc.
$ 233,906.00
$ 341,200.00
Hondo, Co. Inc.
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$ 363,400.00
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Thomsen Landscape
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Artistic Landscape and Eng. Inc.
J & H Engineering Inc.
RYCO Construction, Inc.
city Engineer's Estimate . . . . .
$ 386,968.00
$ 393,303.00
$ 479,000.00
$ 163,000.00
All bids received exceeded the City Engineer's estimate for the
project. The City Engineer's estimate was low due to the bid
price of the concrete seat wall. In 1984, the manufacturer
provided a factory "pre-cast" seat wall as part of the orig1nal
Ocean Park Beach Park construction proj ect. Because the seat
wall was extruded in pre-made forms, the cost was relatively low
on a lineal footage basis. In preparing the estimate the City
Engineer's Office used the previous contractor's lineal footage
price updated for inflation. The City has now learned that the
manufacturer has ceased doing business. As a result, the bidders
were forced to price the seat wall as a cast-in-place element
instead of pre-cast.
To rebid the project would result in a minimum delay of two
months due to the need to rewrite the specifications to reduce
the scope of the project and allow contractors adequate time to
prepare bids. The proj ects needs to be completed before the
summer since that is the busiest season for the park use and
construction at that time would inconvenience the public. In
lieu of rebidding, staff has modified the scope of the project by
reducing the lineal footage of the seat walls and simplifying the
signage design. These changes have been approved by the Cultural
and Recreation Services Department.
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section 608 of the Charter of the City of Santa Monica states
that the city Council, after rejecting bids, may determine by
resolution that the work may be purchased at a lower price on the
open market, therefore, Staff requests authorization to negotiate
the modified scoped project.
Budget/Financial Analysis
ESTIMATED FUNDS REQUIRED
Contract. . . . . $160,000.00
Contingencies ...... $ 9,500.QO
Total $169,500.00
Funds are available in CIP Account No./s
18-720-263-20091-8900-99271, "playground Equipment - Ocean Park
Beach Park", in the amount of $89,500.00; and 18-720-263-
20091-8900-99272, "Signage Ocean Park Beach Park", in the
amount of $80,000.00.
Recommendation
It is recommended that the city Council:
(1) Adopt the attached resolution rejecting bids and waiving
competi ti ve bidding for a construction contract for
Replacement of Ocean Park Beach Park Playground Equipment
and Signage.
(2) Authorize the City Manager to negotiate with the low bidder
and other responsible contractors and execute a contract for
the foregoing construction; and
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(3) Authorize the city Engineer to issue any necessary change
orders to complete additional work in conformance with the
Administrative Instructions.
Prepared by: stan Scholl, Director of General Services
Dave Britton, Acting City Engineer
Doug Allen, Architect
Attachment: Resolution
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RESOLUTION NUMBER 8219 (CCS)
(CITY COUNCIL SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA MONICA AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AND EXECUTE A CONTRACT FOR THE REPLACEMENT
OF OCEAN PARK BEACH PARK PLAYGROUND EQUIPMENT AND
SIGNAGE
WHEREAS, Section 608 of the Santa Monica City Charter
provides that the city council after rejecting bids may declare
and determine in its opinion that work may be purchased or
performed at a lower price in the open market or with City
employees; and
WHEREAS, all bids received for the replacement of Ocean
Park Beach Park Playground Equipment and Signage were In excess
of budget: and
WHEREAS, the bids received for the work greatly exceeds
the City Engineer's cost estimate for the work,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA
MONICA DOES RESOLVE AS FOLLOWS:
SECTION
1.
The City Council rejects all bids for
replacement of Ocean Park Beach Park Playground Equipment and
Signage.
SECTION
2.
In accordance with Santa Monica City
Charter Section 608 t the city Council declares and determ~nes
that, in its opinion, an amended Contract within the budget can
be accomplished by negotiation in the open market, and waives
competitive bidding for the said improvements.
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SECTION
3.
The c~ty Manager is author~zed to
negotiate and execute a contract for replacement of Ocean Park
Beach Park Playground Equipment and Slgnage.
SECTION
4.
The city Clerk shall certify to the
adoptlon of this Resolution, and thenceforth and thereafter the
same shall be in full force and effect.
APPROVED AS TO FORM:
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ROBERT M. MYERS
City Attorney
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Adopted and approved this 23rd day of April, 1991.
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r . Mayor
I hereby certify that the foregoing Resolution No. 8219(CCS)
was duly adopted by the city council of the City of Santa Monica
at a meeting thereof held on April 23, 1991 by the following
Council vote:
Ayes: councilmembers: Genser, Holbrook, Katz, Olsen,
Vazquez, Zane, Mayor Abdo
Noes: Councilmembers: None
Abstain: Councilmembers: None
Absent: councilmembers: None
ATTEST:
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City Clerk
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